Procurement Officer ,Jobs Vacancy in Uganda, at MRC/UVRI Uganda Research Unit

Position Title :Procurement Officer (01 Position)

Position Code: MO127

Reports to: Senior Procurement Officer

Duty station: Entebbe

Start Date: As soon as possible

Job Purpose: The Procurement Officer will be responsible for providing efficient and timely procurement

services for the Unit both locally and internationally. They ensure best value for money at all times and upholding the highest standards of ethical conduct in all dealings with suppliers and contractors as a result, are compliant with the UK fraud and bribery Act, Ugandan Public Procurement Policy and MRC policy on financial governance

Background Information

Established in 1988, the MRC/UVRI Uganda Research Unit is an internationally recognized

center of excellence for research on HIV infection and related diseases, contributing

knowledge on the evolving epidemic, the evaluation of innovative health care options,

treatment and prevention, and the development of health policy and practice in Africa and

worldwide. The Unit’s head offices are located at the Uganda Virus Research Institute-

Entebbe Campus, and the main research activities in Masaka, Kalungu, Kampala and Wakiso

districts, including the peri-urban areas of Entebbe.

Roles & Responsibilities

· Preparing and issuing of purchase orders for local and international purchases in the Navision accounting system with all associated tasks.

· Conducting daily update of the intranet on all progress pertaining to the daily procurement transactions.

· Solicitation for quotations and analysing the quotations in a way that fully complies with all relevant purchasing SOP and policies.

· Supporting the tender process with all associated tasks for values above £20,000.

· Ensure that services offered by a supplier match the specifications, terms of references and scope of works for goods, services and draft contracts in liaison with project leaders and users.

· Follow up on delivery of orders and resolve discrepancies, delays or complaints that arise and take appropriate actions

· Maintain and update the approved suppliers’ database as well as supplier relationship management.

· Managing, coordinating and monitoring procurement functions in accordance with approved policies and procedures and business best practices.

· Working closely with freight and clearing agencies both locally and internationally to ship goods and clear through customs.

· Guiding the suppliers and the MRC/UVRI staff on procurement procedures; Liaising with and maintaining good relationships with suppliers to ensure timely delivery of goods and services; overseeing the development and finalization of all specifications for all requirements;

· Assisting the Unit in the identification of reliable sources of supply by: Conducting market research by reviewing catalogues and trade directories, interviewing sales persons, browsing internet and keeping abreast of technological innovations;

· Maintaining and updating preferred suppliers’ database as well as supplier relationship management.

· Maintaining and updating the contract register for all contracts.

· International and local purchase reconciliations through the oracle and dynamics systems.

Specification:

· Bachelor Degree in Procurement and Supply chain Management.

· Full/Part Chartered Institute of Procurement and Supply (CIPS) will be of an added  advantage.

· Two years’ work experience in a busy procurement office of an international organisation.

· Work experience in a similar position within a Medical/Scientific organization will be of added advantage.

· Experience working with the Navision ERP package, MS Office programs, knowledge of Ugandan Public Procurement Act

How to Apply

Application letters, curriculum vitae including names, email addresses and telephone contact details of three (3) referees, plus copies of academic qualifications should be e-mailed to recruitment@mrcuganda.org

not later than Friday 22 December 2017.

NB: Please quote the following position code in the subject line of the email:

· Procurement Officer – PO127

Fill the following online form accordingly after submitting the application documents on the e-mail above: https://goo.gl/forms/YH1HIyivNz5Iu99f1

Only shortlisted candidates will be contacted for interviews. Note that academic qualifications will be subjected to verification by the issuing institutions

The applications should be addressed to:

The Human Resource and Administration Manager

MRC/UVRI Uganda Research Unit

P.O.Box, 49

Entebbe, Uganda