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Position Title: Administrative
Assistant/Secretary
Reports to: Monitoring and Evaluation Officer
Organization:AMICAALL Uganda
Primary Location:Kampala (with frequent travel to up-country sites)
Job Type : Full-time Employment
Closing date: 6th July 2014
Brief Company Profile:
Alliance of Mayors and Municipal Leaders’ Initiative for Community Action
on HIV/ AIDS at the Local Level: AMICAALL is a network of local authorities,
mayors and municipal leaders committed to supporting sustainable solutions to
the HIV and AIDS epidemic at the local level. Launched way back in 1998 in
Abidjan, Cote d’Ivoire, the Alliance was founded in response to the need to
address high HIV prevalence in urban areas in Africa and the need to build
capacity and coordinate HIV and AIDS responses at the local level.
The overall goal of the Alliance is to prevent the spread of HIV and AIDS
and to mitigate the social and economic impact of the epidemic on local
communities in Africa. The Alliance is coordinated by the Secretariat in
Windhoek, Namibia and is currently operating in 13 countries; Burkina Faso,
Cameroon, Central Africa Republic, Coted’Ivoire, Kenya, Malawi, Mali, Namibia,
South Africa, Swaziland, Tanzania, Uganda and Zambia.
AMICAALL Uganda Chapter;
The Uganda Chapter was launched in November 2000 with the support of UNDP,
UNAIDS and Uganda AIDS Commission. The chapter is a registered NGO, currently
comprised of nearly all Urban Authorities (City, Municipalities and Town
Councils in Uganda). AMICAALL Uganda Programme mainly focuses on urban and
peri-urban areas of the country and it is the only
nationally registered NGO that primarily focuses on urban communities and
because of its uniqueness, AMICAALL is now recognized as a coordinating agency
for HIV and AIDS responses in urban areas throughout the country.
Responsibilities and Duties:
The Officer will work under the supervision of the Finance and
Administration
Manager and will carry out the following duties;
• Carry out standard office practices and procedures, including
filling,record keeping and use of office equipment such as photocopier,
scanner, phones and fax and attend to in coming correspondences including local
and international calls, mails and faxes and make appropriate responses in a
timely manner
• Provide technical support to all front office tasks including client
service
• Maintain and update inventory of office equipment supplies and materials
and maintaining the cleanliness of the office, compound and equipment.
• Provide Administrative support services to AMICAALL National Coordination
office.
• Organize and maintain a filing system for AMICAALL National Coordination
Office and Secretariat
• Ensure accurate and proper keeping of project records and documents
• Schedule programs and make appointments on behalf of the Country Director
and brief him on matters to be considered prior to scheduled meeting
• Prepare Petty Cash Vouchers related to office operations and handle
Office Imprest and to facilitate routine office operations
• Ensure implementation of staff recruitment processes, appraisal systems,
staff training, development and compensation programs in line with Company
policies and procedures.
• Liaise with other HR stakeholders within the market to deliver value to
the Company through an effective continuous performance management system.
• Perform any other relevant duties assigned by the Country Director
Academic Qualification and experience
First Degree Business Administration, Secretarial Studies, Humanities.
Post graduate training in a related field is of added advantage; Finance
Knowledge, Logistics & Store Keeping, Secretatial Duties, Communication
Skills.
Mode of Application:
Please apply in confidence to the Country Director giving contact details
of three referees.
Please send application, resume, and names of 2 professional
references in hard copies to;
The Country Director, AMICAALL-Uganda
Plot 5 Martyr’s Road, Ntinda Ministers’ Village
P.O. Box 26323 Kampala, UGANDA
Tel:+256414250102; Email: amicaall@amicaalluganda.org
Closing Date for Administrative assistant and Information and communication
officer is 20th June 2014.
Closing Date for Country Director post is 6th July 2014 at 5pm. Only
shortlisted candidates will be contacted.
