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Executive Assistant jobs at HOSPICE AFRICA UGANDA (HAU)
Position Title: Executive Assistant to HAU Chief Executive Team
Organization:HOSPICE AFRICA UGANDA (HAU),Jobs in Uganda
Primary Location:Makindye
Education Level: Bachelor’s degree
Minimum Experience : 3 (Years)
Job Type : Full-time Employment
Closing date: 20th June 2014.
Brief Company Profile:
IHPGA Since 1993, Hospice Africa Uganda (HAU) (national organization) has
promoted modern methods of pain and symptom control as well as
"whole-person" (holistic) care for patients living with cancer and
HIV/ AIDS. HAU strives to uphold excellent clinical standards and provide
quality education courses and advocacy activities to promote the spread of
palliative care throughout Uganda and Africa. Hospice Africa Uganda has a head
office in Kampala, site offices in Mbarara and Hoima Districts. HAU wishes to
recruit a dynamic, skilled, and caring Ugandan committed to palliative care.
Job Purpose:
To provide an efficient and responsive administrative, organizational, and
logistical service to the Chief Executive Team (CET), helping them to manage
and prioritize their time.
Specific Duties:
·
To be the first point of referral for appointments with CET;
·
manage and maintain the CET's diary and email account;
·
filter emails, highlight urgent correspondence and print attachments;
·
ensure busy diary commitments, papers, and travel arrangements are managed
effectively including producing a daily folder with diary, necessary papers,
etc. and troubleshooting problems;
·
conduct weekly diary meetings with the CET to discuss upcoming engagements,
invitations and other requests;
·
schedule on behalf of the CET meetings between them and their direct
reports and the committees and groups to which they are members;
·
coordinate travel and accommodation
requirements in connection with others and ensure arrangements in place for the
CET that match their requirements;
·
filter general information, queries, phone calls and invitations to the CET
by redirecting or taking forward such contact as appropriate; manage the
process of calling for briefing on behalf of the CET from start to finish to
ensure that each of the CET members is fully prepared for all engagements;
·
prepare, keep and maintain an accurate record of papers and electronic
correspondence on behalf of the CET;
·
minute general meetings as required and complete research on behalf of the
CET office; ensure guests' meeting with the CET are well taken care of;
·
provide a service that is in line
with the CET's work habits and preferences. Support and enhance productivity of
the CET by supporting them to focus on their key priorities and objectives;
·
act as an ambassador for the CET
with all stakeholders both internally and externally;
·
manage and develops appropriate processes to ensure that CET activity is
co-ordinated, and carried out in a timely and effective manner, and in
accordance with the team's purpose, priorities and objectives.
·
Engage with stakeholders in a useful
and authentic way, building relationships, trust and understanding. Build and
maintain external networks,
·
keeping up to date with latest
thinking, practice and innovation; stimulating thinking in others as a result.
·
Act as an ambassador for HAU
complex, enhancing our reputation through effective and appropriate
communication with suppliers, partners and other external bodies.
Minimum Requirements:
A Bachelors Degree in Secretarial studies or any other related field;
At least 3 years' experience in Personal Assistant/Executive Assistant
role; Experience working in health related field is added advantage.
Mode of Application:
Qualified and interested candidates may hand deliver, Email or post a
detailed resume with a typed cover letter indicating three work related
referees to the address below.
Emails must not exceed 2MB.
Deadline for receiving applications
is 20th June 2014.
The Human Resource and Administration Director Hospice Africa Uganda,
P.O. Box 7757, Kampala Plot 130,
Makindye Rd,
Opposite Makindye Country Club
Email: humanresource@hospiceafrica.or.ug
