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Position Title:PROCUREMENT OFFICER (2 posts), P3
Primary Location:ENTEBBE
Job Code Title: PROCUREMENT OFFICER
Department/ Office: United Nations Multidimensional Integrated Stabilization Mission in the
Central African Republic
Job Opening number: 14-PRO-MINUSCA-35750-F-ENTEBBE (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Job Type : Full-time Employment
Brief Company Profile:
This "Recruit from Roster" job opening is only open to roster
applicants who are already placed on pre-approved rosters, following a review by a United Nations
Central Review Body. Only roster applicants who were placed on rosters with
similar functions at the same level are considered to be eligible candidates.
Eligible applicants receive an email inviting them to apply. Rostered
applicants are encouraged to apply only if they are interested and available to
take up the position at the duty station/s specified in the Job Opening.
Applying to this job opening carries an expectation to accept the offer, if
selected.
Org. Setting and Reporting
The Position is located in the Regional Procurement Office (RPO), Field
Procurement Service (FPS), Procurement Division (PD), Office of Central Support
Service (OCSS), Department of Management (DM). The incumbent will report to a
Procurement Officer/Team Leader.
Responsibilities
Within limits of delegated authority and under the direct supervision of
the Team Leader, Engineering Unit (Logistics Supply, IT & Services Unit)
and the overall guidance of the Chief of the Regional Procurement Office, the
Procurement Officer will be responsible for the following duties:
• Plans, develops and manages all procurement and contractual aspects of
projects of significant complexity related to worldwide procurement of diverse
services and commodities (e.g. information technology, electronic equipment and
instruments, vehicles, medicines, foodstuffs, building maintenance materials,
office supplies, construction, furniture, etc.), taking into account local
economic and other conditions.
• Advises requisitioning units and recipient entities on the full range of
procurement issues, providing support and guidance at all stage of the
procurement cycle.
• Prepares/oversees preparation and distribution of invitations to tender
and manages/conducts all aspects of bid/proposal evaluations.
• Formulates strategies and designs innovative solutions to resolve
issues/conflicts for complex procurement projects.
• Establishes and maintains work program and schedule for ongoing contracts
and newly-planned ones.
• Participates in negotiations with senior supplier representatives; signs
procurement orders up to the authorized limit, and, in cases where the amount
exceeds authorized signature authority, prepares submissions to the Contracts
Committee for review and subsequent approval by the authorized official.
• Conducts market research to keep abreast of market developments;
researches and analyzes statistical data and market reports on the world
commodity situation, production patterns and availability of good and services.
• Identifies new technologies, and products/services, evaluates and
recommends potential supply sources and participates in the incorporation of
research results into the procurement program.
• Oversees adherence to contractual agreements, recommends amendments and
extensions of contracts, and advises concerned parties on contractual rights
and obligations.
• Prepares a variety of procurement-related documents, contracts,
communications, guidelines, instructions, etc.
• Provides guidance to, and may supervise, new/junior staff.
Competencies
• PROFESSIONALISM: Knowledge of internationally recognized procurement standards and of all
phases of international procurement techniques and operations used in
contracting for a diverse range of goods and services.
·
Knowledge of contract law and
expertise in handling complex contract issues.
·
Knowledge of quantitative methods to
measure supplier capacity systems and ability to identify sources of supply,
market trends and pricing.
·
Ability to shape and influence
agreements with requisitioning units and vendors. Ability to apply technical expertise to
resolve a range of issues/problems.
·
Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter;
·
is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns;
·
shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
·
Takes responsibility for incorporating gender perspectives and ensuring the
equal participation of women and men in all areas of work.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent
with agreed strategies; identifies priority activities and assignments; adjusts
priorities as required; allocates appropriate amount of time and resources for
completing work; foresees risks and allows for contingencies when planning;
monitors and adjusts plans and actions as necessary; uses time efficiently.
• CLIENT ORIENTATION: Considers all those to whom services are
provided to be "clients" and seeks to see things from clients' point
of view; establishes and maintains productive partnerships with clients by
gaining their trust and respect; identifies clients' needs and matches them to
appropriate solutions; monitors ongoing developments inside and outside the
clients' environment to keep informed and anticipate problems; keeps clients
informed of progress or setbacks in projects; meets timeline for delivery of
products or services to client.
Education
Advanced university degree (Master’s degree or equivalent) in business
administration, public administration, commerce, engineering, law or a related
field.
A first-level university degree in combination with additional two years of
qualifying experience may be accepted in lieu of the advanced university
degree. A certification in procurement is desirable.
Work Experience
A minimum of five years of progressively responsible experience in
procurement, contract management, contract administration or logistics and
supply chain management is required. Two
years of experience directly related to first-hand procurement or contracting
is required. First-hand experience in conducting procurement at the
international level for an intergovernmental organisation(s),
governmental organisations(s),
or large multi-national organisations(s) is desirable.
Procurement experience in peacekeeping missions and/ or field duty stations
within the UN system would be an asset.
Languages
English and French are the working languages of the United Nations
Secretariat. For the positions advertised, fluency in oral and written English
is required. Working knowledge of French is required.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which
may be followed by competency-based interview.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men
and women to participate in any capacity and under conditions of equality in
its principal and subsidiary organs. (Charter of the United Nations - Chapter
3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101,
paragraph 3, of the Charter as well as the requirements of the position. The
United Nations is committed to the highest standards of efficiency, competence
and integrity for all its human resources, including but not limited to respect
for international human rights and humanitarian law. Candidates may be subject
to screening against these standards, including but not limited to whether they
have committed, or are alleged to have committed criminal offences and/or
violations of international human rights law and international humanitarian
law.
Mode of Application:
If you are qualified and interested in
please submit your resume online by visiting the e-recruitment website HERE.
