Posts
Post Title: Receptionist
Organization: CNOOC Uganda Limited
Location: Kampala and mobilized to the Lake Albert region, other construction sites or other cities as required.
Primary function:
To manage the receptionist area including visitors, clients, customers, general public and other stakeholders etc. and attend to all inquiries both on the phone and face to face.
Responsibilities:
• To
receive, sort and distribute office mail and important messages to the
appropriate departments.
• To
answer the reception desk telephone with good etiquette and direct all calls to
the relevant offices after careful screening.
• To
welcome all visitors and ensure that they are all seated well and directed to
the correct office in order to avoid loitering.
• To
attend to the public's queries and escalate where appropriate.
• To
ensure knowledge of staff movement in and out of the organization.
• To
offer general administrative and clerical support to the organization.
• To
schedule appointments and maintain the company diary as required.
• To
maintain the meeting room schedule, boardrooms or meeting area and ensure that
there are no clash appointments; hence maintaining the company diary as
required.
• To
maintain the tidiness of the reception area.
• To
carry out other clerical duties such as photocopying, typing letters, scanning
etc.
• To
maintain the company's drivers' schedule and ensure availability of cars as of
when required.
• To
ensure maximum confidentiality of all company data and information.
• Any
other duties as assigned by Line Manager/Supervisor.
Requirements:
• Bachelor's
Degree or High School Diploma in business Administration or equivalent.
• At
least 1-year's related working experience.
• Proficiency
in Computer Software (MS Office) including excellent keyboard skills and
Proficiency in EXCEL and MS WORD.
Knowledge:
• Understanding
of oil E&P.
• Knowledge
of administrative & clerical procedures.
• Customer
service principles and practices.
• Excellent
organizational, planning and communication skills.
• Excellent
multi-tasking ability.
How to apply: Please send ONLY a CV and Application Letter MERGED into ONE document to this email address: recruitment@cnoDcuganda.com.
Please DO NOT attach any other documents and ensure to quote the JOB TITLE in the Subject of your email.
Only candidates that follow these instructions and meet the requirements shall be contacted.
Closing date: MONDAY 11th November, 2013 AT 5.00PM.
