Posts
The Parliamentary Commission invites applications from
suitably qualified Ugandan Nationals to fill the following vacant posts that
exist in the Parliamentary Commission, Parliament of Uganda.
JOB TITLE:
1.
ASSISTANT STORES OFFICER
2.
ADMINISTRATIVE ASSISTANT
3.
ACCOUNTANT
4.
PROCUREMENT OFFICER
Organisation: Parliamentary
Commission
JOB TITLE: ASSISTANT STORES OFFICER
(Ref:
P3/EXT/01/13)
SALARY SCALE: PC
4
NO. OF VACANCIES:
ONE (1)
JOB STATUS:
PERMANENT AND PENSIONABLE
AGE LIMIT: 21 -27 YEARS
REPORTS TO : SENIOR PROCUREMENT OFFICER
PURPOSE OF THE JOB
• To ensure the necessary procurement documentation is in
place and is properly utilised
PERSON SPECIFICATIONS
Education and
Qualifications
• An Honours Bachelor’s Degree in Procurement, Purchasing and
Supplies/ Logistics Management or an Honours Bachelor’s Degree in Economics,
Business Administration or Commerce with procurement option from a recognized
University/Institution; or
• A full professional qualification in procurement and
supplies management, such as Chartered Institute of Purchasing and Supply
(CIPS) or International Supplies Management (ISM) from a recognized
University/Institution.
Skills and Abilities
• Knowledge of procurement frameworks
• Good analytical and report writing skills
• An eye for detail
• Good communication and interpersonal skills
Key responsibilities
• To liaise and ensure effective communication with end-user
departments and collate their procurement requirements
• To manage all procurement and disposal records
• To track inventory and ensure that goods supplied are inspected
in accordance with the relevant specifications
• To collaborate with user departments by providing feedback
on the status of their procurement requisitions
• To guide suppliers on procurement procedures
• To verify and organize documentation relating to
procurement for ease of use
• To dispatch tender/bid documents, receive and register
submitted bids.
JOB TITLE:
ACCOUNTANT (Ref: P3/EXT/02/13
SALARY SCALE: PC
4
NO. OF VACANCIES:
TWO (2)
JOB STATUS: PERMANENT
AND PENSIONABLE
AGE LIMIT: 21-27
YEARS
REPORTS TO :
SENIOR ACCOUNTANT
PURPOSE OF THE JOB
• To provide accounting and financial management systems
support to the Parliamentary Service.
PERSON SPECIFICATIONS
Education and Qualifications
• An Honours Bachelor’s Degree (accounting option) from a recognized
University; or
• A full professional accounting qualification such as CPA
or ACCA Skills and Abilities
• Computer literate and ability to work with accounting
software
• Ability to work under minimum supervision
• Analytical skills
• Ability to detect and report accounting problems and take corrective
action
• An eye for detail
Key responsibilities
• Enter procurement requisitions in the Integrated Financial
Management System (IFMS)
• Reconcile Parliamentary Commission Bank accounts
• Issue Uganda Revenue Authority (URA) Bank Payment Advice Form
(BPAF) online for Non Tax Revenue (NTR)
• Receipt NTR on the IFMS and compile monthly NTR Returns
• Liaise with URA on Pay As You Earn (PAYE) and Withholding
Tax (WHT) issues
• Verify staff payroll for accuracy and completeness, and
prepare salary pay change reports
• Liaise with Ministry of Public Service and Ministry of
Finance on payroll issues
• Prepare payment vouchers and cheques for Parliamentary
Staff Welfare Fund (PSWF) and post the transactions into the PSWF computer
module.
• To perform any other duties that may be assigned from time
to time
JOB TITLE:
ADMINISTRATIVE ASSISTANT
(Ref:
P3/EXT/03/13)
SALARY SCALE: PC
4
NO. OF VACANCIES:
FOUR (4)
JOB STATUS:
PERMANENT AND PENSIONABLE
AGE LIMIT: 21 - 27 YEARS
REPORTS TO:
SENIOR ADMINISTRATIVE OFFICER
PURPOSE OF THE JOB
• To provide efficient and effective administrative support
services to the Parliamentary Service.
PERSON SPECIFICATIONS
Education and
Qualifications
• An Honours Bachelor’s Degree in Secretarial Studies, Administrative
and Secretarial Science or Office and Information Management from a recognized
University/Institution.
Skills and Abilities
• Proficiency in typing, word processing and computer skills
• Good office management skills
• Excellent written and verbal communication skills
• Good customer care and client relations skills
• Interpersonal and networking skills
Key responsibilities
• To provide office administrative services to the
Parliamentary Commission
• To manage office correspondences and records in line with prescribed
records management procedures and practices
• To undertake administrative duties such as drafting and
typing/ processing correspondences and other office specific documents
• To plan and manage office supplies and logistics
• To organize meetings, and take and produce minutes
• To effectively and efficiently maintain diary entries
• To perform any other duties that may be assigned from time
to time
JOB TITLE:
ASSISTANT STORES OFFICER
(Ref:
P3/EXT/04/13)
SALARY SCALE: PC
5
NO. OF VACANCIES:
ONE (1)
JOB STATUS:
PERMANENT AND PENSIONABLE
AGE LIMIT: 20 -
27 YEARS
REPORTS TO:
ACCOUNTANT (STORES)
PURPOSE OF THE JOB
• To ensure proper receipt, maintenance and dispatch of
stores Education and Qualifications
• A Diploma in Stores Management, Procurement, Logistics
& Supplies Management from a recognized University/Institution
Skills and Abilities
• Good stores and logistics management skills
• Ability to use stores related instruments, documents and
computer software
• Good organizational and interpersonal skills
• Should have an eye for detail
Key responsibilities
• Keep all stores items secure, well arranged and easily
accessible
• Prepare and maintain inventory
• Maintain stores ledgers for non-fixed assets
• Maintain accurate database, register and ledger for fixed
and nonfixed assets
• Monitor the location and condition of fixed assets
• Prepare and submit quarterly reports.
• Any other duties as may be assigned from time to time.
How to apply:
Applications should be addressed to
the Secretary, Parliamentary Commission,
P.O Box 7178 Kampala
to be posted or hand delivered to the Parliamentary Registry,
Room No. 112, 1st
Floor, South Wing,
Parliament of Uganda.
Applications should
reach her not
later than Friday, 29 November 2013 at 5:00 p.m.
Applicants should attach recent passport size photographs,
Curriculum Vitae, certified copies of academic certificates and transcripts and
indicate two (2) competent referees. Serving Officers in Government
institutions should route their applications through their respective Heads of
Departments.
Only shortlisted candidates shall be contacted.
