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Financial Accountant – REF001/02/2015
Position Title:Financial Accountant
REF: REF001/02/2015
Organization:Marie Stopes Uganda
Employment Type:Full Time Permanent
Reports to:the Finance Manager
Application Deadline:13th March, 2015,
Organizational Profile:
Marie Stopes Uganda is an NGO registered in Uganda. We are affiliated to
Marie Stopes International. Together we deliver quality sexual and reproductive
health care and family planning to millions of the world’s poorest and most
vulnerable women. Marie Stopes Uganda has new, great and exciting career
opportunities across various departments including Programs, Finance,
Procurement, Social Enterprise & Marketing, Quality Assurance Management
& Training and many others.
Reporting to the Finance Manager, the post holder is responsible for the
correct and appropriate accounting and management of financial transactions of
all MSU funding. The Finance Accountant
is reponsbile for ensuring accurate posting of internal, external and
intercompany financial transactions (supported by correct documentation), for
both accounts receivable and accounts payable.
Success will be demonstrated by the accuracy and timeliness of
transaction accounting, and the ensuring full compliance MSU financial
regulations and policies.
Key Responsibilities
All transactions and financial reporting are accurately recorded and any
concerns are raised on time
•Enter transactions correctly and accurately into SUN.
•Ensure transactions are coded correctly and appropriately.
•Ensure transactions entered have the appropriate documentation and
approvals as per MSI Uganda policies and donor compliance.
•Raise any instances of incorrect documentation to the party responsible
for submission for correction and resubmission.
•Raise any concerns of misconduct or attempted misappropriation to the
Finance Manager and Finance Director for their guidance and action.
•Ensure that all transactions posted to MSI Uganda are correct and current,
and all USAID transactions are properly recorded for the previous month before
5th of the month.
•Support the Finance Manager to present the final MRP and monthly close by
the 10th of every month.
•Support in the development of a quarterly pipeline forecast and financial
reports for the donor.
•Perform and present inter-company reconciliations to MSI London by the
14th of every month
•Clear intercompany balances as part of monthly close Management of Work
Advance s and Reconciliations
•Review all advance requests to ensure correct and appropriate approvals
and documentation before posting.
•Ensure all advance requests are in accordance with MSU policies and do not
exceed individual staff limits.
•Review all reconcilliations to ensure correct and appropriate approvals
and documentation before posting.
•Provide managers, Finance Manager and HR with lists of outstanding
advances and reconcilliations at the end of each month.
•Raise any instances of incorrect documentation to the party responsible
for submission for correction and resubmission.
•Raise any concerns of misconduct or attempted misappropriation to the
Finance Manager and Finance Director for their guidance and action.
•Present monthly variance and balance reports to Finance Director and
Finance Manager monthly.
•Proposed list of payroll deductions are presented to the Finance Manager
by the 21st of every month with clear justifications for each staff member
deduction.
•Perform monthly reconciliations of accounts receivable balances.
•Insure accounts receivable invoices and financial reports are submitted
with appropriate documentation (claims, reporting, invoicing, etc).
•Investigate long outstanding balances and propose provisions or write-offs
where appropriate with proper supporting documentation.
•Monthly corporate client reconciliation reports developed and submitted to
Finance Manager by 28th of every month.
Qualifications:
A professional qualified accountant (ACA, ACCA, CIMA or CPA)
A Bachelor of Accountancy degree or equivalent
More than one Ugandan language desirable
Skills/Experience:
·
Significant financial management experience at a similar level (donor
funded and private sector preferred)
·
Excellent knowledge of financial management systems, accounting and
reporting
·
Knowledge of donor contract requirements for budgeting and reporting
·
Ability to perform under pressure, handle heavy workloads, and meet
stringent reporting deadlines
·
Attention to detail
·
Hands-on experience with electronic accounting systems; knowledge of SUN
Systems and mobile money essential
·
Able to communicate effectively at all levels
·
Cross-functional team player
Mode of application:
To apply for any of these positions ,
Apply on the respective job and fill in the details and attach your CV
and cover letter in one document(Do not attach transcripts and Certificates) OR
send a CV and Cover letter only(Do not attach transpcripts) by email to
jobs@mariestopes.or.ug
or post to the Senior Manager,
People and Development,
Plot 1020, Kisugu-Muyenga,
P.O Box 10431, Kampala-Uganda,
quoting the position in the subject(title) before 13th March, 2015, 5pm.
Thank you.
