Posts
Job Title: Assistant Country Director -
Programmes
Contract Grade: C
Contract Type: Fixed
Term Contract
Salary: €37,763
to €42,876 with benefits
Exact Job Location: Kampala with travel to programme sites in Pader, Karamoja and Amuria
Contract Length:
2 years
Date Needed By:
End July 2013
Reference: JO/ACP/UG
Reports To: CD
Responsible For: WASH Manager Pader, Project Officer Amuria,
VST Manager- Karamoja; Mainstreaming Coordinator
Liaises With: ACD-S, Country Financial Controller, RWANU
Director, PSO, Desk Officer, government officials as relevant.
Job Purpose:
The Assistant Country Director Programmes (ACDP) is
responsible for ensuring that Concern’s programmes are designed and delivered
in a way the transforms the lives of the extreme poor in Uganda.
As a member of the
Country Management Team (CMT) the ACD-P contributes to the management of the
Country Programme with specific responsibility for programme design,
Implementation oversight, proposal development, PM&E, Emergency
Interventions and guiding, directing and building capacity of the programmes
team.
Main Duties &
Responsibilities:
Leadership and Overall Programme Strategic Direction
• Promote
Concern’s values and commitments and engage the programme team in internalising
these values in programmes.
• Fostering
team spirit and collaboration necessary to achieve programme and organisation
goals in Uganda and globally
• Ensure
that Uganda has programme staff with the relevant competencies and attitudes by
planning programme HR requirements, participate in recruitment, induction and
capacity building of staff
• Coordinate
the monitoring of the Country and Programme level Results Frameworks;
contribute to the monitoring progress against the Strategic Plan.
• Active
participation in Country Management meetings, contributing significantly to
decisions on policy and strategic direction.
Programme Development
& design
• Lead on
the development and design of programmes based on Concern global and Country
Strategic plans, Uganda Context Analyses of Extreme Poverty (CA) and funding
opportunities.
• Ensure
the Uganda programme achieves high standards in terms of design,
implementation, monitoring and evaluation through Concern Worldwide’s Project
Cycle Management System, Humanitarian Accountability Partnership (HAP),
Programme Quality Guidelines and the PME Framework.
• Lead on
proposal development for new interventions and in response to calls for
proposals ensuring submission of good quality competitive proposals aligned to
our priority objectives.
• Ensure
that programmes incorporate best practice in their relevant technical area and
contribute to learning through ensuring programmes have elements of research
and innovation.
• Encourage
reflection and critical thinking necessary to achieve high programme quality ,
improving approaches and interventions
• Ensuring
accountability, gender, HIV&AIDS and DRR and incorporated into programme
design
• Support
capacity building of the team and partners on Concern’s ‘How Concern
Understands Extreme Poverty’ through building understanding of and capacity to
implement equality, risk and vulnerability and assets and return on assets
concepts;
Programme
Management:
• Take
overall responsibility for non RWANU programmes and support aspects of RWANU as
requested by CD
• Ensure
effective operational management of Concern Uganda through line management of
key staff, providing strategic and technical guidance to staff and partners.
• Ensure
that all programme staff have regularly set and reviewed personal performance
objectives that are relevant to programme direction and needs
• Lead on
annual planning facilitating staff and partner participation in the planning
process and ensuring each programme has detailed implementation plans (DIPs)
which deliver on proposal commitments.
• Oversee
implementation progress against annual plans and support programme staff in
identifying problems and solutions and monitor corrective actions.
• Lead on
engagement with partners through MOU negotiations, financial and programme
oversight and strategic discussion on future collaboration. Oversee CLOSAT and
CLOFAT processes with new partners.
• Liaise
actively with partners ensuring open two-way communication engaging partners in
strategic and operational discussions on programme direction and priorities.
• Work with
ACD-S and CFC to ensure effective systems and financial support to programmes.
• Enable
organisational approaches such as HIV & Aids mainstreaming, accountability,
equality, partnership are effectively incorporated across programmes.
Advocacy
• In
collaboration with CD and programme staff develop an advocacy strategy and plan
in line with organisational priorities (country and global) with effective
micro, meso and macro linkages.
• Engage
with relevant staff and partners on major organisational advocacy issues,
providing support in the implementation of the advocacy strategy including key
strategic campaigns and initiatives such as SUN
Financial Management:
• Work with
the Country Director and the Desk Officer to develop and maintain a funding
strategy to ensure future funding streams are known and developed to the
greatest extent possible.
• Preparation
of detailed budgets for programmes in collaboration with ACD-S and CFC,
ensuring compliance with donor limits and guidelines and ensuring good value
for money.
• Track
programme expenditure through monthly management and quarterly financial
accounts and take corrective action if required.
• Approving
expenditure within the Uganda Delegation of Authority framework.
• Review
donor financial reports , providing explanations for under/over expenditure and
contribute to donor budget revisions as required.
• Monitor
partner expenditure and work with Uganda Internal Auditor in supporting
partners strengthen their accountability.
Reporting:
• Manage
the donor reporting schedule and lead in the preparation of high quality reports and timely submission to
donor, government and Concern Head office
• Guide
teams in preparing Concern’s Annual Programme Reports, and consolidate inputs
into the country level report.
• Work with
PSO to develop an effective reporting system which captures quantitative and
qualitative information
Human Resources:
• Ensure
that each member of the programme team fully understands outcomes which are
expected of them and that they are aware of the success criteria relating to
their work.
• Monitor
and review performance and, in particular, holding staff accountable for
meeting the success criteria and delivering any improvement goals which have
been identified; giving corrective feedback where required and taking decisive
action in the case of poor performance.
Programme Quality
& Organisational Learning;
• Strengthen
M&E system and practices following organisational and programme results
framework and adjust programme interventions based on the needs.
• Plan for
evaluation needs through development of TORs, assessment of Consultants and
feedback on draft reports.
• Lead on 6
monthly Learning and Accountability meetings in programme areas facilitating
active input from staff, partners and local government.
• Enable
effective learning and sharing in the organisation, supporting regular dialogue
between programme teams and with other agencies/actors
• Ensure
Concern liaises with other agencies, training /academic/ research institutions
and networks on advocacy and programme priorities.
Emergency Preparedness
and Response
• Contribute
to developing Concern Uganda’s capacity to prepare for and respond to
emergencies
• Act as
point person for PEER and lead on contingency planning
• Monitor
the humanitarian environment especially refugee inflows etc
• Should an
emergency occur the ACD-P may be requested to lead on initial response.
OTHER:
Undertake other related duties as may reasonably be assigned
by the Country Director
PERSON SPECIFICATION.
ESSENTIAL
Education,
Qualifications & Experience Required:
• Masters
level qualification in Development Studies, or other related discipline.
• At least
three years overseas experience in Africa in similar or related senior
management positions
• Strong
analytical competencies to translate findings of context analysis into viable
programme options.
• Experience
in managing 2-3 teams in different locations.
• Experience
of programme development, management and participatory planning methodologies
in both partnership and direct implementation contexts.
• Fluent English
– written and spoken.
• Experience
of staff development with strong
training and mentoring skills
• Excellent
communication skills both verbal and written
• Ability
to organize and plan effectively and ability to work under pressure often to
strict deadlines.
DESIRABLE
Education,
Qualifications & Experience Required:
• Experience
working in health (WASH), poverty focused social development
• Experience
in developing and rolling out advocacy strategies.
Special Skills,
Aptitude or Personality Requirements:
• Ability
to work with culturally diverse groups of people.
• Patience
and perseverance
• Problem
Solving and Decision Making skills.
• Ability
to inspire and build capacity of national staff.
• Good
interpersonal skills and good team worker
• Excellent
English Language (both written and spoken)
• Information
Technology (MS Office, Internet).
• Empathy
with Concern’s vision, mission, goal and objectives
Any Other Special
Requirements: All Concern programmes
in Uganda require 1- 1.5 days driving to reach, as such the ACD-P needs to be
willing and able to spend a considerable amount of time in programme locations.
How to apply:
All applications should be submitted through the website at https://jobs.concern.net/VacancyDetail.aspx?VacancyUID=000000001913 closing date.
CV’s should be no more than 4 pages in length.
All candidates who are short-listed for a first round
interview will be notified via email after the application deadline
Closing Date: 6/26/2013
