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Post Title: Finance
and
Administration Officer
Contract Duration:
part-time position for the initial 6 months, with a possibility of becoming fulltime
thereafter.
Location:Uganda
Background
The African Network for Strategic Communication in Health
and Development (AfriComNet) is an association of health and development
communication practitioners, who reside, work or have a primary interest
in Africa. AfriComNet supports the collection and sharing of health
communication
resources and supports health communication capacity
strengthening activities for its members. The Network’s mission is to
strengthen capacity in, and commitment to strategic communication for health and
development in Africa. AfriComNet Secretariat is located in Kampala,
Uganda. AfriComNet is recruiting for two positions, Program Officer and Finance
and Administration Officer and both positions will be based in
Kampala. Please note that the Finance and Administration Officer is a
part-time position for the initial 6 months, with a possibility of becoming fulltime
thereafter.
The Finance and Administration Officer’s duties will be to:
• Maintain a documented system of accounting policies and
procedures for the Secretariat.
• Support the Secretariat to identify and procure an
appropriate accounting package and accurately enter financial
transactions and update regularly with current balances.
• Assist with end-of-month financial reconciliations and
reporting.
• Maintain Petty Cash & Bank Cash Registers and ensure
reconciliations are done in a timely manner.
• Ensure entries posted in Cash and Bank Cash Registers have appropriate budget codes.
• Ensure sufficient pipeline of Bank Funds and Petty Cash at
all times.
• Prepare pay roll, track accrued leave and ensure timely
payment of PAYE and NSSF.
• Assist with preparation of budgets.
• Prepare checks for approval and disbursement as per
AfriComNet finance policies and procedures.
• Develop and maintain proper filing system for easy
accessibility of documents.
• Develop administrative procedures for the Secretariat.
• Assist with travel arrangements for staff in accordance
with AfriComNet travel policies and procedures.
• Establish and maintain proper filing and administrative
controls
• Assist as needed during preparation for workshops,
trainings and meetings.
• Assist with other activities as directed by his/her
supervisor. Knowledge, skills and abilities: Strong computerized
accounting and financial skills. Knowledge of QuickBooks is an advantage;
Strong analytical and result-oriented skills; High standards of integrity;
Honest and able to manage and account for funds accurately; Related previous
experience a must.
• Desired qualifications:
The Finance and Administration
Officer should have a Bachelor’s degree in Finance or Accounting, or
Business Administration and at least 3 years related experience,
preferably with a US government funded project or organization.
Qualified candidates are invited to send their applications,
academic transcripts and three professional references to the
AfriComNet office,
Plot 15 Binayomba Avenue (between Ambrossoli International
School
and Royal Suites) Bugolobi, not later than 5:00pm, Monday
May 20th
2013. Please indicate on the envelope the job you are
applying for.
