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( MRC/UVRI Uganda Research Unit on AIDS, Uganda )
The MRC/UVRI Research Unit on AIDS is a bilateral multi-
disciplinary research organisation funded by Medical Research Council (UK),
DFID (UK) and other donor organisations and has been operational in Uganda since
1988. It is a centre of excellence in research conducting large-scale
epidemiological and intervention studies, clinical trials, biological and
immunological research and behavioural studies which have generated a wealth of
research results to inform policy and practice. The Unit is based at Uganda
Virus Research Institute, Entebbe with field
stations at Masaka, Kampala
and Kyamulibwa. It has conducted a wide range of research which has informed
policy and practice and led to a large number of scientific publications in
peer reviewed journals.
The Unit therefore invites applications from suitably
qualified Ugandans to fill the following position: PROCUREMENT/STORES
SPECIALIST
Job Purpose:
To provide a vital
component of the Units internal controls by having supervisory and accounting
responsibility for the areas of stores, procurement, fuel management and
vehicle charge-out plus oversight of local contractor payments and travel billing/recharging
ensuring all SOP are followed at all times.
To ensure that
accounting entries are passed accurately onto the Navision and Oracle
accounting platforms and for regular monthly reporting and reconciliations to
the Senior Accountant or Director of Operations.
Roles &
Responsibilities:
·
Supervision of Accounts officers in the areas of
stores, procurement, building contracting, fuel and vehicle accounting.
·
Review and analyse fuel purchase, delivery and
usage cycles plus charge out to projects, including supervising the safe
keeping of the fuel stores across all stations and overseeing the regular
reconciliations from the accounts to the physical stock.
·
Ensuring that fleet usage records from the log
books are entered correctly and accurately into the Unit ERP Navision.
·
Oversee the operations of the Stores functions
for Entebbe,
Kyamulibwa and Masaka stations. Producing monthly reconciliations for review by
the SA of the fuel usage and stocks on site plus other monthly reports showing
goods not yet received, issues and usage
·
Ensuring all SIV’s and GRN’s are completed
correctly and filed for audit purposes.
·
Supervise the activities and functioning of the
Procurement section in both local and overseas purchases.
·
Ensuring Value-For-Money in procurement and that
the Unit uses only approved suppliers.
·
Ensuring that tenders are placed and advertised
correctly. Updating approved suppliers listing and visiting Suppliers to check
on standards.
·
Liaising with the freight forwarding and
clearing agent companies on deliveries, and clearance of goods through the air
and land ports, ensuring goods are. received as per the bill of lading and
rejecting any damaged goods. Provide support for the external and internal
Audits conducted.
Requirement:
·
Bachelor's Degree in Procurement and Logistics
Management.
·
Full CIPS Professional qualification
·
Three years' experience in a busy office with
direct supervision of procurement and stores personnel.
·
Experience in international procurement with a
donor funded organisation.
·
Experience working with ERP packages, MS Office
programs, office equipment.
·
Good people management skills.
·
Working knowledge of MS Dynamics-Navision;
Oracle ERP system is desirable.
·
Excellent oral and written English.
Experience: 3
How to apply:
Contract period; Initially 2 years with a possibility of
renewal based on performance and availability of funds.
Terms and conditions: Other terms and conditions for the
post are specified in the MRC staff code. A good salary commensurate with
qualifications and experience will be offered to the successful candidate.
Location: The
position will be based in Entebbe
with periodic travel to field stations located at Masaka, Kyamulibwa &
Kampala.
Start date: As
soon as possible.
Applications including copies of academic qualifications,
Curriculum vita and names plus telephone contact details of
three (3) referees should either be addressed to:
The Human Resources & Administration Manager
MRC/UVRI Uganda
Research Unit on AIDS
P.O. Box 49
Entebbe or send by email:
mrc@mrcuganda.org
Closing date for
application: 5th April 2013
Only short listed
candidates will be contacted for interviews.
