Posts
UNFPA
Employment type:
Full time
Country:Uganda
City / Location:Moroto
Minimum degree:Bachelors degree
Closing date:February 25, 2013 - 5pm
Under overall guidance and supervision of the Representative
and direct supervision of head of Moroto sub-office, the Program Assistant
will:
- Provide administrative and secretarial support to the
sub-Office
- Facilitate incoming missions from Kampala or elsewhere
- Maintains filing system for UNFPA supported projects in
accordance with established classification system.
- Drafts correspondences on programme related issues in
consultation with programme officers
- Facilitate logistic support and security related issues
- Maintain Petty Cash for sub-office and submits
accountability to Country Office as required
- Oversees vehicle management and submits monthly reports to
the Country Office in a timely manner
- Initiate project needs assessment in consultation with
programme specialists
- Overall management of sub-office premise and guest house
occupied by staff
- On behalf of UNFPA Coordinates with WFP and other Agencies
on matters relating to common services
- Acts as a focal point for UNFPA Assets in Moroto
- Supports Programme officers on programme financial related
issues.
- Provides support to the sub-office by coordinating and
monitoring relevant business processes and procedures and activities, paying
attention to detail and adhering to deadlines.
- Effectively provides general research support from
records, reports and prepares periodic and ad hoc reports on programme and
project activities.
- Prepares and maintains records documents and control plans
for the monitoring of project/programme implementation
- Keeps the sub-office informed by providing relevant
information, reports or status updates
- Organizes meetings; Initiates and coordinates preparation
of agenda and necessary documentation for meetings as well as workshops and
conferences.
- Acts as Secretary to internal meetings.
- Drafts routine correspondences
- Performs other support duties as required
Contact/How to apply:
1. Should be sent to vacancyug@unfpa.org
2. Applications should be less than 10MB. (This includes the
Cover letter and the P11 Form). All applicants must fill the P11 Form.
3. The subject of the email should clearly reflect the
position you are applying for and include your full names.
4. Only online applications will be accepted
