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JOB TITLE: Head of Operations
ORGANISATION: Seed
Effect Uganda,
CATEGORY:
Full-time
DEPARTMENT:
Operations
REPORTS TO: Chief
Executive Officer/Country Director
LOCATION:
Adjumani, Uganda (Seed Effect Uganda’s Head Office)
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JOB SUMMARY
The Head of Operation’s primary role is to ensure the
effective and efficient implementation of Seed Effect Uganda’s program (SFL)
across all regions of operation. He/she will provide oversight and leadership
in the design, development, and implementation of the SEU program in Uganda. In
collaboration with the Chief Executive Officer, he/she will contribute to the
Country’s Strategic Plan and development of the Country’s programming,
emphasizing overall quality programming and increased funding.
DUTIES &
RESPONSIBILITIES
Spiritual Leadership
To model a high standard of personal Christian leadership
and integrity through lifestyle and professional relationships.
To ensure a holistic approach is maintained in implementing
all Organizational operations and programs across the country.
Strategic Program
Design, Planning, Direction & Implementation
ü
The director of operations works with the chief
executive and management team to set the organization’s strategic goals. Then
he/she translates these into specific operational objectives and supports the
implementation and monitoring of the Strategic Plan
ü
In collaboration with the senior and branch
management, devise strategies for ensuring the growth of programs, and
implement process improvements to maximize output and minimize costs
ü
In collaboration with the CEO and Senior
Management Team, provide leadership, oversight, and guidance on program
strategy, direction, and implementation, ensuring the SFL program is rolled out
holistically and in line with the strategic approach across all areas of
operation.
ü
In consultation with the CEO, develop and
implement internal mechanisms for institutional learning, quality control
mechanisms, and programmatic integration
ü
Ensures international and national best
practices are benchmarked and adhered to in the implementation of the Seed
Effect Uganda program across all areas of operation.
ü
Provides oversight in the management and
development of key-in-country donor relationships and overall donor development
strategies
ü
To provide oversight in developing new projects,
including emergency and development programming across SEU.
ü
Ensures effective strategic change management in
the organization by timely and effectively communicating all changes to the
branches/ all areas of operation to increase the success of new interventions.
Performance
management
ü
Supervises and monitors the Branch Coordinators
in all areas of operations and ensures, all program key activities are
implemented in line with the design and strategic plan. Reports timely on key
activities and ensures the objectives will be achieved. If the indications are
that things are not going well, he/she must intervene and guide on actions that
address gaps timely.
ü
In line with the annual work plan, timely set
targets (performance plans) review the performance of the Branch Coordinators
biannually and develop capacity building and development programs with the
support of the management team.
ü
Maintains a continual review of program
performance to ensure that objectives are met according to program plans, log
frames, and agreements, chairs regular program review meetings of both
technical and strategic forums internally
ü
Work closely with Human Resources to lead the
team with integrity and to establish and maintain a trusting, inclusive, and
productive environment
ü
In liaison with the CEO and Human Resources,
facilitate opportunities for learning and knowledge sharing across the
organization and between SEU country staff leads
Financial Management
ü
Provides oversight of program budget, forecasts, and expenditures, ensuring funds are closely monitored and budget holders are
held accountable, in collaboration with the Finance Manager
ü
Supports SEU’s budget process for each project
in collaboration with the Management team.
ü
In line with the Organization's value of doing
more with less, ensures accountability through proper planning, implementation, and reporting on all operations in the branch every month.
Institutional
Fundraising
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In collaboration with the Chief Executive
Officer she/he lobbies for funds locally and internationally through proposal
writing and development of programs where appropriate in line with the values
and guiding principles of the organization.
ü
Develop and support institutional fundraising
strategies by SEU’s development framework
ü
In collaboration with the US and Chief Executive
Officer, ensure all reports and materials needed for fundraising by the US are
timely disseminated from the respective office of operation.
Networking/Outreach
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Actively develop and maintain positive
relationships with NGOs and local partners in Uganda
ü
Represent SEU in cluster meetings, sector
coordination, and various forums
ü
Stay informed on Ugandan geopolitical changes
and undertake timely strategic review of SEU programs as necessary to ensure
continued relevance in a rapidly changing environment.
ü
Build and facilitate partnerships with other
like-minded organizations and churches to advance God’s Kingdom in East Africa.
ü
Facilitate donor visits, meetings, reports, and
feedback as necessary.
ü
Represent SEU to other international and
national NGOs, government officials, etc.
Monitoring and Evaluation
In collaboration with the M&E department and CEO,
supports the development and utilization of appropriate M&E tools and
processes. And guides in defining project objectives and overseeing quality
control of the project
Reporting
ü
Ensures program compliance with donor management
and reporting standards including oversight of program narrative reporting
ü
Effectively and efficiently reports monthly,
quarterly, and annually on SFL programs, ensuring timely updates are provided on
the operation of the organization to the Chief Executive Officer and Management
to aid effective decision-making and support to the operation.
QUALIFICATIONS/
PERSON’S SPECIFICATIONS
ü
Personal confession of faith in Jesus Christ and
a passionate commitment to Seed Effect’s mission to serve as a holistic tool to
live out the Great Commission alongside the Great Commandment as we empower the
poor to know and follow Christ, plug into the local church, and overcome
physical poverty
ü
Ability to demonstrate servant leadership skills
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Must hold a Bachelor’s degree in Commerce,
Economics, Business Administration, Monitoring and Evaluation, or related
fields.
ü
Postgraduate qualifications such as Post
Graduate Diploma, MBA, or similar qualification is desired
ü
At least five years of experience in an
organization/ NGO conducting similar activity
ü
Excellent interpersonal skill and effective
communication skills
ü
Ability to analyze details and work under
pressure
ü
Excellent proposal report and writing skills
with the ability to develop the right projects to expand the operation of the
organization
ü
Knowledge of the Ugandan banking regulations and
statutory requirements
ü
Strong managerial skills and demonstrated
capacity to manage people and interact with a wide range of NGOs, partners, and
government representatives
ü
Knowledge of work planning, budgeting, and
reporting
HOW TO APPLY
Seed Effect Uganda is inviting all qualified candidates to
submit their applications and updated resumes, present positions, copies of
transcripts/ certificates, and addresses of three (3) referees plus daytime
contact
All applications MUST be submitted online, attached in one
pdf. The position applied for should be clearly indicated in the subject.
All candidates MUST submit a recent recommendation letter
from the church plus contact of a spiritual mentor (one of the 3 references
must be a spiritual mentor)
All Applications should be addressed to;
Human Resource Department,
Seed Effect Uganda,
P.O Box 209,
Kelvin Road, Adjumani Uganda and sent to;
infohr@seedeffect.org
Deadline: Friday
29th December, 2023.
Note:
Seed Effect Uganda is an equal opportunity employer, while
we thank all applicants for their interest, only those shortlisted shall be
contacted.
Any form of lobbying will lead to automatic
disqualification.
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