Administrative Assistant, Career Opportunity in Uganda, at (PPDA)

PPDA is seeking to recruit a qualified, competent and highly motivated Ugandan to fill the following post:

Administrative Assistant, Career Opportunity in Uganda, Jobs Vacancy in Uganda,

Job Title: ADMINISTRATIVE ASSISTANT

Number of Vacancies: (1 VACANCY)

Organization:The Public Procurement and Disposal of Public Assets Authority (PPDA)

Job Location: PUBLIC PROCUREMENT AND DISPOSAL OF PUBLIC ASSETS AUTHORITY HEAD OFFICE

Supervisor Title : DIRECTOR CAPACITY BUILDING AND ADVISORY SERVICES

Directorate : CAPACITY BUILDING AND ADVISORY SERVICES

Background Information:

The Public Procurement and Disposal of Public

Assets Authority (PPDA) is established under the PPDA Act No.1 of 2003 to develop standards and regulate procurement and disposal practices in respect of all Procuring and Disposing Entities which include Central Government Ministries and Departments, Local Governments, State Enterprises, Constitutional and Statutory Bodies and post primary training institutions.

Job summary:

To provide Administrative support to the Directorate to include handling correspondences between and within the Directorate, as well as ensure proper document/filing, records keeping and mail handling system for efficient and effective service delivery.

DUTIES AND RESPONSIBILITIES:

· Provide efficient and effective administrative/secretarial services for Directors, staff and clients as required in order to facilitate achievement of intended objectives.

· Ensure that all claims submitted / presented for payment have the entire supporting document and that that all information is accurate so that payments may be processed.

· Ensure that the quality of services provided at the reception desk meets the standards and expectations of all visitors at PPDA.

· Provide a conducive working environment that will enhance the provision of effective and efficient services to the directorate team.

· Manage the receiving, registration and distribution of mail received ensuring that the correct persons receive the correct response.

· Contribute to the planning and managing of the directorate’s schedules and related logistics to ensure that the directorate efficiently meets the timelines and execution of duties.

QUALIFICATIONS:

· Minimum of a Diploma in Secretarial Studies or Business Administration.

· A credit in English at O’ Level.

RELATED JOB EXPERIENCE/QUALIFICATIONS

· Holders of a Bachelors Degree in Secretarial Studies or Business Administration will have an added advantage

· Two (2) years of relevant working experience.

ADDITIONAL SKILLS / ATTRIBUTES:

· Communication

· Customer Care

· Information Handling and Filing

· Information Technology/ Computer Skills

· High level of integrity.

CONDITIONS OF SERVICE:

Full time employee on a three (3) year contract with an attractive salary package and renewable upon satisfactory performance.

SUBMISSION OF APPLICATIONS:

· Envelopes should be clearly marked “Application for the Post of Administrative Assistant”

· Only short listed candidates will be contacted.

· An application letter with a detailed CV indicating three independent referees; copies of academic certificates and one (1) current Passport photograph should be submitted to:

The Acting. Executive Director, Public Procurement and Disposal of Public Assets Authority, Plot 37 Nakasero Road, 5th Floor. UEDCL Tower

P.O Box 3925 KAMPALA

Not later than 4th January 2018 at 5.00 p.m.