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Position Title:Salonga Program Administrator
Duty Station: Monkoto, Province of Equateur,
Democratic Republic of Congo
Organization:The worldwide Fund for Nature (WWF)
Employment Type:Full Time Permanent
Application Deadline:19 March 2015
Organizational Profile:
The worldwide Fund for Nature (WWF) has launched an ambitious program of
conservation in the
Congo Basin. In the Democratic Republic of Congo (DRC), WWF
is implementing eight action programs including one active since 2005 in the Salonga
National Park (SNP) and its landscape.
The Salonga National Park, second
rainforest protected area in the world, contains a biological diversity of
exceptional value. Species, ecosystems, and ecological processes contained in
this protected area constitute a heritage of the first order for the Congolese
Institute for the Conservation of Nature (ICCN), the DRC, as well as the whole
of humanity.
However, serious threats weigh on
the SNP featuring not only endangering the outstanding universal values of the
site but also jeopardizing the initiatives of sustainable management of natural
resources in the heart of the Congo Basin.
Under the CAFEC project, funded by USAID, WWF will implement a work
programme over the next five years primarily oriented towards the protected
area and its periphery, the whole forming a priority landscape of the COMIFAC
(Central African Forest Commission). This program brings together the ICCN and
various conservation NGOs as well as financial partners.
It is also anticipated, with the
help of additional funding that WWF will engage, along with ICCN in
establishing a co-management procedure involving ICCN to WWF and several other
conservation NGOs, supported by funding from several donors including USAID,
KfW and the EU, in order to strengthen the management of the SNP.
In this context, the Administrator
of the Salonga Program will oversee the implementation of administrative
procedures, financial control and human resources of the program based in
Monkoto.
Location:
The position is based at Monkoto,
Province of Equateur, Democratic Republic of Congo.
Main duties:
Technical coordination: He will
assist in the development of operational plans, budgets and contractual
arrangements for activities under the direct responsibility of the Salonga
Program Manager.
Human and financial resources management:
with the direct support of the Human
Resources Office, the Finance Department of WWF DRC and the local
Administrative Assistant, the Administrator will provide the technical
supervision of program staff as well as its financial management. He will be
particularly responsible for justification of expenditures, the review of
financial reports, budget planning, etc., according to established procedures
of financial partners and WWF.
He will therefore ensure that
budgets are approved by the Program Manager and expenditures justified before
sending them to the accounting unit.
He will assist the “Finance, Administration and HR Department” of the SNP
so that it can produce, respecting established management procedures, the
Park’s annual financial statements (Balance sheet, income statement, detailed
explanatory annexes) in a condition to be audited annually by an
internationally accredited auditing firm.
Strengthening partnerships:
The Administrator will support the
Program Manager in the structuring of a strategic partnership with ICCN and
other partners in order to establish a co-management structure leading to a
significant improvement in the management of the SNP.
This will mainly include:
the development of partnership agreements with ICCN and other partners;
supporting the development of a Foundation (statutes, structure of entities;
establishment of committees etc.);
supporting the preparation of
descriptions for key positions and capacity-building for the PNS management
unit;
support the implementation of the operational plan of the SNP;
participate in the resolution of conflicts, etc.
Main responsibilities:
·
Contribute to the preparation of
budgets in accordance with the standards of WWF and the donors under the
supervision of the Program Director;
·
Ensure that adequate finance and
administration systems and procedures are operational throughout the WWF sites
attached to the programme;
·
Contribute, in consultation
with ICCN’s financial and administrative
unit (DAF ICCN) and in close cooperation with partners on the site, in the
drafting of the manual of managing budgetary, accounting and financial
procedures specific to the SNP, which will be based on the General provisions
laid down by the DAF-ICCN;
·
Ensure that the “Finance,
Administration and HR Department” of the SNP provides rigorous budget and management and rigorous that
enables the production, within legal deadlines and according to OHADA
standards, of auditable and certifiable annual financial statements;
·
Produce and complete on time
monthly financial reports, bank reconciliations and financial information
requested by the national office;
·
Ensure the development and
implementation of financial procedures aligned with the standards of WWF and
current Congolese legislation as well as
the requirements of donors;
·
Prepare requests for funds based
on solid expenditure plans consistent with the technical program;
·
Ensure a proper posting of
expenditures based on authorized budgets as well as proper documentation;
·
Prepare and facilitate external
and internal financial audits and participate if needed in other monitoring and
evaluation processes;
·
Prepare contracts and ensure that
they are in accordance with current legislation;
·
Ensure that the payment of
salaries is made in a timely manner;
·
Execution of other tasks
entrusted by the hierarchy for the needs of the Service.
What you need:
Required Qualifications
An advanced degree in economics,
business administration or other related field with an accounting option or an
equivalent vocational diploma;
A least of 5 years of experience
in the financial project administration and management with an international or
multinational organization would be an advantage.
Required Skills and Competencies
·
Capacity of rigorous financial
management and accounting with a strong organizational capability and
communication and computer skills;
·
Ability to analyse, prioritize
and complete tasks with minimal supervision within strict deadlines;
·
An understanding of institutions
funded by donors, particularly conservation organizations will be a definite
advantage;
·
This position requires an
imaginative (creative) flexible, friendly and cooperative personality;
·
Excellent oral and written
communication and presentation skills in French and English;
·
Good administrative, financial,
human resources and project management capabilities;
·
Ability to work in difficult,
problematic and complex conditions;
·
Commitment to the mission of WWF
and adherence to WWF’s values which are: Knowledgeable, Optimistic,
Determined and Engaging.
Working relationships
Internal – Close working relationship with the Program Manager, other m
managers at WWF-DRC such as the CAFEC Program Finance Administrator and the
Human Resources Supervisor in order to coordinate efforts and mobilize support.
External – Close working
relationship with the main partners: the Environment Ministry, local
authorities in charge of protected area management (ICCN), partner NGOs and
local communities.
WWF implements a policy of
competitive benefits for its staff.
This position is opened to candidates with or without family.
Mode of application:
Interested candidates who meet the above requirements should send a cover
letter and a detailed CV with 2-3 references to the Human Resources Manager:
E-mail: recrutement_wwfrdc@wwfcarpo.org.
The subject should read Salonga Program Administrator.
Please note that only candidates
under serious consideration will be contacted for follow up. If you have not
been contacted six (6) weeks after closing, consider your application
unsuccessful.
Deadline for applications: 19 March 2015
