Posts
Project Administrator - 2
Position(s).
Position Title:Project Administrator
Number of Positions :2 Positions
Duty Station: Kampala
Organization:Q Sourcing
Employment Type:Full Time Permanent
Career Level: Skilled Education
Job Type: Project Management
Salary: Negotiable
Application Deadline:February-23-2015
Organizational Profile:
Our client is a manpower management solutions firm operating in the East
African Region in the countries of Uganda, Kenya, Rwanda and Southsudan. They
are are looking for a Project
Administrator to work at their Kampala Office.
Job Summary
Provide support with the planning, implementation, and tracking of projects
from beginning to end while ensuring that all project deliverable are being
met.
Main Tasks:
Planning
Actively participating in;
·
Defining the scope of the project
in collaboration with the Unit Head.
·
Creating a detailed work plan
which identifies and sequences the activities needed to successfully complete
the project.
·
Determining the resources (time,
money, equipment, etc) required to complete the project.
·
Developing a schedule for project
completion that effectively allocates the resources to the activities.
·
Reviewing the project schedule
with the Unit Head and all other staff that will be affected by the project
activities; revise the schedule as required.
·
Determining the objectives and
measures upon which the project will be evaluated at its completion.
Human Resources
·
Manage project staff and/or
volunteers according to the established policies and practices of the company.
·
Ensure that personnel files are
properly maintained and kept confidential.
·
Ensure that all project personnel
receive an appropriate orientation to the organization and the project.
Project Implementation
·
Execute the project according to
the project plan.
·
Develop forms and records to
document project activities.
·
Set up files to ensure that all
project information is appropriately documented and secured.
·
Monitor the progress of the
project and make adjustments as necessary to ensure the successful completion
of the project.
·
Establish a communication
schedule to update stakeholders including appropriate staff in the organization
on the progress of the project.
·
Review the quality of the work
completed with the project team on a regular basis to ensure that it meets the
project standards.
Reporting
·
Write reports on the project for
the Unit Head
·
Monitor and approve all budgeted project
expenditures
·
Monitor cash flow projections and
report actual cash flow and variance to the Unit Head on a regular basis
(monthly/bimonthly)
·
Manage all project funds
according to established accounting policies and procedures
·
Ensure that all financial records
for the project are up to date
·
Prepare financial reports and
supporting documentation for funders as outlined in funding agreements
Evaluation
Ensure that the project
deliverables are on time, within budget and at the required level of quality.
Evaluate the outcomes of the
project as established during the planning phase.
Key Qualifications/Experience
·
Bachelor’s Degree or equivalent
in a related field
·
2 years’ experience in project
administration.
·
Certification in the HR
management is an added advantage
·
Personable; problem solver,
solution oriented
·
Administration; tidy, orderly and
flexible
·
Developer; new revised and
improved systems, data collector
·
Communicator; analyze and review
·
Knowledge; statutory requirements
and the law
Additional Skills
·
Strong Organizational and multi
tasking skills.
·
Strong Interpersonal skills
·
Good problem solver and works
well under pressure.
·
Team player with strong
communication skills.
·
Conflict Management and problem
solving skills.
·
Good administrative skills
·
Attention to details
·
Analytical skills
Competencies
·
Result driven
·
Innovation
·
Excellence
·
Team focused
·
Communicator
·
Business acumen
·
Diversity
·
Integrity
·
Strong organizational skills
·
Strong analytical and problem
solving abilities
Mode of application:
Only candidates who meet the minimum criteria outlined as above are invited
to send a comprehensive CV by e-mail to recruitment@qsourcing.com.
Note:
Kindly mark your application as "Application _ Coordinator, Corporate
Communications" in the subject line of your email.
The applications should reach the above address by 5:00 pm on 23/02/2015
Only shortlisted applicants will be contacted.
