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Position Title: Programme Coordinator - APP Uganda,vacancy in Uganda,
Organization:African Prisons Project (APP)
Primary Location:Kampala HQ – may be required to travel upcountry regularly
Education Level: Bachelor’s degree
Job Type : Full-time Employment
Closing date: 8th August 2014.
Brief Company Profile:
The African Prisons Project (APP) is a group of people passionately
committed to improving access to healthcare, education, justice and
rehabilitation for prisoners in Africa. We aim to restore the
dignity of those
we serve by helping to provide humane conditions and services which help them
to regain their dignity. We build and refurbish prison medical and educational
facilities to provide innovative services and work to change the attitudes of
the societies we serve when it comes to criminal justice issues.
Over view of role:
To support the Country Director in the programme management and strategy
delivery of APP’s thematic areas of Health, Education and Access to Justice
providing leadership and direction to the programme leads in the above areas.
Key responsibilities include:
·
To manage all programme operations in Uganda, compliance and make
appropriate improvements including line manage the Programme Coordinators in
accordance to APP’s policies and procedures.
·
Contribute to the Line management of staff within the programme areas.
·
Generating new project ideas and fundraising for new programme areas
·
Quality control of programme activities including M&E implementation
across all programmes.
·
Grants and financial planning, management and reporting in all programme
areas working with programme leads.
·
Contribute to SMT providing programme and risk management information as
well as delivering on the programmes work plan and budget.
2
Other Responsibilities: Program Operations:
·
Lead APP’s program design, proposal development and reporting for current
and future projects ensuring the implementation of the programmatic strategies,
technical quality assurance and best practices are recorded, captured and
reported.
·
To ensure that programmes comply to donor and APP administrative and
reporting requirements.
·
Work together closely with the UK office sharing program design,
implementation and reporting functions are completed in accordance with
deadlines and undertake report editing where necessary.
·
Assist in drawing up plans, proposals, and budgets for new projects and
extensions of projects ensuring that they are informed by needs assessments
prior to fundraising.
·
To assist CD in identifying new areas of need and potential areas for
project development and donor funding in Uganda.
·
Ensure regular communications are maintained between the field sites and
Head Quarters in Kampala.
·
Travel to the project in country as
per APP’s needs.
·
Ensure that upcountry programme
operational procedures are complied with and updating of field level procedures
as required.
·
Ensure that security for upcountry staff is ensured and field site security
guidelines are reviewed at least quarterly as well as all security incidents
are appropriately recorded and reported by project /programme managers.
·
Notify the country director of any increases outbreaks of insecurity,
health disease or other significant event in the fields and advise on specific
actions that should be taken including monitoring of changes to security which
will affect programme and donor environment.
·
Lead in designing donor visits.
·
Support team members professionally and monitor and support stress
management. Line management
·
Provide advice and assistance to Programme Managers regarding their budgets
on project spending and budgeting where necessary
3
Maintain good team communication, engender good team dynamics and take
remedial action when problems occur
·
Carry out appraisals according to APP’s Human Resource procedures for
programme staff
·
In liaison with CD, ensure all new team members are adequately briefed on
arrival in the field, and departing team members are debriefed post field
activity.
·
Work with CD to maintain up-to-date job descriptions for programme staff
and prepare and maintain job descriptions for all staff where appropriate.
·
Recruitment of programme staff.
·
Ensure with HR/Admin that staff leave requests are processed and HR files
regularly updated.
·
Ensure procedural compliance for staff movements, ensuring all relevant
parties are informed in a timely fashion.
Organizational Representation:
·
Represent the Country Director in her absence as delegated
·
Communicate effectively APP’s vision to a broad range of entities such as
governments, NGOs, donors and other partners.
·
Cultivate collaborative implementation partnerships at field levels,
managing partner formation, maintenance and compliance with contractual
agreements.
·
Research and identify potential donors and partners in programme areas
Person Specification and Qualifications
·
Relevant degree plus post graduate qualifications ideally in law, health
and educ or development related discipline.
·
Substantial programme leadership and management experience in a complex
organisation ideally NGO.
·
Experience of managing a major donor funded project.
·
Qualifications in project management and or programme management with
direct relevant experience and tools as well as proposal drafting and report
drafting.
Leadership/mentorship skills
·
Willingness to work in resource-limited settings
·
Strong communication skills, with
excellent written and spoken English
·
Proven problem solving and
organisational skills
·
Flexibility and the ability to
remain calm under pressure
4 Experience of conducting needs
assessments and project development
·
Experience in managing people or teams.
·
Ability to work under stressful conditions in an isolated area with basic
living conditions
·
Good team-worker and able to live and work closely with a small team
·
Experience of establishing strong working relationships with colleagues
from different functions and cultures
·
Experience of a flexible approach to managing and prioritising a high
workload and multiple tasks in a fast paced environment with tight deadlines
·
Confident and proficient in the use of MS Office packages
·
Ability and willingness to undertake
frequent travel to field sites
·
An understanding of and commitment
to APP’s mission and values
Planning and Time Management:
able to prioritise tasks, manage time and tight schedules, work effectively
under pressure, and assist direct reports with prioritization of tasks and
meeting deadlines.
This job description is not exhaustive, and other duties may be determined
from time to time by the Country Director, concomitant with the role and
general responsibilities of this post. The duties of this post may be changed.
Mode of Application:
To apply for this position send you CV to info@africanprisons.org not later
than 8th August 2014. Please note that we accept CVs but this must be less than
8 pages.
Unfortunately due to the number of
applications we receive, only shortlisted applicants will be contacted.
Data Protection In accordance with
the 1998 Data Protection APP will hold and use personal information that you
have given for the purposes of recruitment and employment should an offer of
employment be made.
This information will be stored in manual and/or computer form.
AFRICAN PRISONS PROJECT
P.O.BOX 50046, LUZIRA
KAMPALA-UGANDA
T : + 256 -751-384205
