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Position Title:Area Coordinator - East & Horn of Africa
Organization:ACTED
Department: Coordination
Contract: CDD
Duration :6 months
Starting date: ASAP
Ref : AC/EastAFRI/SA
Job Type : Full-time Employment
Brief Company Profile:- Uganda, Sudan,South Sudan, Kenya & Somalia
Background on ACTED
ACTED is a French humanitarian NGO, founded in 1993, which supports
vulnerable populations, affected by humanitarian crises worldwide. ACTED
provides continued support to vulnerable communities by ensuring the
sustainability of post-crisis interventions and engaging long-term challenges
facing our target populations, in order to break the poverty cycle, foster
development and reduce vulnerability to disasters. Our interventions seek to
cover the multiple aspects of humanitarian and development crises through a
multidisciplinary approach which is both global and local, and adapted to each
context. Our 3,300 staff is committed in to responding to emergencies
worldwide, to supporting recovery and rehabilitation, towards sustainable
development.
Our teams in the field implement some 340 projects in 34 countries covering
the following sectors emergency relief, food security, access to health,
education and training, economic development, microfinance, advocacy,
institutional support, and regional dialogue, cultural promotion.
Based on considerable experience addressing the needs and situations of
vulnerable communities, ACTED contributes to the international agenda towards
reaching the Millennium Development Goals, through a wide range of
partnerships, innovative initiatives, and campaigns.
Position profile
The Area Coordinator is responsible for the implementation of ACTED’s
global mandate in the relevant area, and for the scope of activities developed
within this mandate.
Responsibilities :
1. Ensure ACTED Representation in the area of activity
- Representation vis-à-vis provincial authorities:
Participate in official meetings to ensure maximum visibility vis-à-vis
provincial authorities.
- Representation vis-à-vis Donors:
Establish and update contact details of potential Donors active in the area
of activity;
Participate in Donor meetings at provincial level and communicate relevant
information to the Country Director;
Circulate the Annual Report.
- Representation amongst other international organisations:
Participate in inter-NGO Coordination meetings and those of UN Agencies
(OCHA, UNDP, UNICEF, FAO, etc.), and any other relevant inter-governmental
institution at provincial level;
Ensure maximum visibility of the Agency amongst the NGO community at
provincial level;
Lead the production of reports and ensure the timeliness and accuracy of
information provided, as well ensuring confidentiality of sensitive
information.
More generally, the project manager is expected to contribute to the
creation of a positive image and overall credibility of the organisation,
notably through the application of ACTED’s mandate, ethics, values and
stand-point with regard to other actors.
2. Contribute to the development of a global intervention strategy and to
support its implementation at provincial level
- Analyse the context and develop strategic plans, in consultation with the
Country Director:
Gather and analyse information regarding opportunities and risk;
Define an operational strategy for finances and HR.
- Implement the financial strategy:
Oversee drafting of projects and budget development;
Lead fund-raising and negotiations with Donors in the area of intervention;
Lead the application and adherence to contract terms and requirements;
Supervise overall financial commitments and financial risk.
- Implement the operational strategy:
Supervise Project Managers of the area of intervention in project
implementation;
Help the various teams in negotiations with provincial/local authorities
and partners;
Ensure global coordination and complementarity amongst projects within the
area of intervention;
Assess activities and ensure efficient use of resources.
- Oversee reporting procedures:
Develop a reporting schedule with regard to Donor deadlines;
Plan and supervise the development of narrative and financial reports;
Ensure adherence to FLAT procedures.
More generally, communicate systematically to the Country Director the
development of the area strategy and its implementation.
3. Oversee Staff and Security
- Guide and direct the staff of the area of intervention:
Organise and lead coordination meetings;
Prepare and follow work plans;
Ensure a positive working environment and good team dynamics (solve out
potential conflicts);
Promote team working conditions in the limit of private life;
Adapt the organigramme and ToRs of personnel according to the area
development;
Undertake regular appraisals of directly supervised colleagues and pass
appraisal forms to the Country Administrator with recommendations (new
position, changes to contract or salary etc.);
- Contribute to the recruitment of expatriate staff:
Follow recruitment procedures: plan recruitment needs in advance; draft
ToRs for open vacancies; if necessary undertake phone interviews with
candidates;
When requested by HQ, undertake interviews of expatriate candidates living
in the area of intervention.
- Oversee staff security:
In cooperation with the Area Security Officer, monitor the local security
situation and inform both Country Security Officer and Country Director of
developments through regular written reports;
Update the security guidelines in the area of intervention;
Ensure that security procedures are respected by the whole staff.
Qualifications
• Master Level education in a relevant field such as International
Relations or Development
• Project management experience (management, planning, staff development
and training skills) in development programmes
• 2-5 years previous work experience in a relevant position
• Proven capabilities in leadership and management required
• Excellent skills in written and spoken English (French for francophone
posts/Spanish for Central American posts)
• Strong negotiation and interpersonal skills, and flexibility in cultural
and organizational terms
• Ability to work well and punctually under pressure
Conditions
- Salary defined by the ACTED salary grid regarding educational level,
expertise, hardship, security, and performance are considered for pay bonus
- Additional monthly living allowance
- Free food and lodging provided at the organisation’s guesthouse/or
housing allowance (depending on contract length and country of assignment)
- Transportation costs covered, including additional return ticket +
luggage allowance
- Provision of medical, life, and repatriation insurance + retirement
package
Mode of Application:
Please send, in English, your cover letter, CV, and three references to
jobs@acted.org with the job offer reference as object of your email.
