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Uganda jobs,Finance and Administration Officer at CLUSA Uganda,Jobs Vacancy in Uganda,
CLUSA Uganda is seeking individuals for the following position to be based
in Kampala:
Position Title: Finance and Administration Officer
Position Reports to: Finance and Administration Manager
Organization:The National Cooperative Business Association – CLUSA Uganda
Primary Location:Kampala:
Education Level: Bachelor’s degree
Minimum Experience : 3 (Years)
Job Type : Full-time Employment
Closing date: May 24th, 2014
Brief Company Profile:
The National Cooperative Business Association – CLUSA Uganda is seeking
highly qualified individuals to support a United States Department of
Agriculture funded project to increase smallholder farmers’ incomes through
adoption of conservation agriculture techniques in Uganda.
Main tasks and responsibilities:
Finance:
• Maintain petty cash fund for the office; preparing petty cash vouchers,
and making bi-weekly petty liquidation;
• Preparing weekly petty cash reports for submission to the Finance and
Administration Manager;
• Assist preparation of vouchers, writing checks for approved requests /
claims and maintain a record of all cheques issued and that Barcodes are
attached to eachvouchers and Vouchers and supporting documents are stamped PAID.
• Ensuring utility bills are up to date and reconciled properly;
• Initiating procurements of office stationery supplies for both Head
Office and Field Office needs;
• Verifying claims / invoices from suppliers ensuring proper support
documentation;
• Preparing requests for approval and releasing approved cheques to payees;
• Banking activities and filing monthly return to URA and NSSF
• Securing receipts for Electronic Funds Transfer (EFT) payments from
vendors;
• Filling all processed payment vouchers ensuring proper support
documentation;
• Supervising photocopying of vouchers ensuring proper arrangement of
vouchers on a monthly basis;
• Any other duties assigned.
Administration:
• Provide reception duties by welcoming and prioritizing visitors as well as
taking incoming calls and routing them to appropriate staff;
• Set-up and maintenance of the central filing system for the program in
collaboration with the Finance and Administration Manager;
• Perform such administrative tasks as making arrangements for meetings,
drafting routine correspondence; typing and formatting reports and other
documents; as well as routing correspondence to relevant program staff;
• Manage driver(s) movements for those drivers who are working at the
Kampala office;
• Assist in monitoring vehicles movements in the field when the Logistics
Specialist is unable to perform this task;
• Logistical support, i.e. purchases, practical organization of workshops,
meetings, staff perdiems travel documents, air tickets, hotel bookings for
visitors
• Manage all payments to hotel and issuing of POs;
• Tracking of trip reports, travel authorization forms, and expense
liquidations;
• Supervising the Office Assistant and grounds man to ensure office is
clean at all times;
• Making sure office supplies, stationery, and consumables are always in
stock;
• Initiating procurement requests for office consumables
/supplies/stationary and liaising with the Finance and Administration Manager
or Procurement and Logistics Specialist to issue POs.
• In collaboration with Logistic Specialist, organize events or meetings as
required.
• Be prepared to undertake any other duties within the role as required
Required Qualifications and Experience:
• Degree in Finance and/or Administration
• At least three years of related work experience
• Ability to interpret rules and administrative guidelines;
• Firmness and objectivity in decision making associated with an ability to
communicate decisions in a clear and non-confrontational way;
• Sharp attention to detail;
• Excellent English language skills both verbal and written.
• Excellent organizational and administrative skills including minute
taking, data management and devising and implementing reporting systems
• Experience of organizing events and meetings
Mode of Application:
Application letters and CV with 3 traceable referees including immediate
supervisors should be sent to Chief of Party, CLUSA Uganda, via e-mail to:
recruitment@clusauganda.co.ug
with the position title clearly referenced in the subject line by close of
business May 24, 2014. Please provide daytime contact telephone number.
Only short listed candidates will be contacted.
