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Position Title: EXECUTIVE ASSISTANT,Jobs Vacancy in Uganda,
Organization:Uganda National Roads Authority
Job Type : Full-time Employment
Duration of Contract: Forty Eight (48) months only.
Closing date: 20th June 2014
Brief Company Profile:
THE UPGRADING OF TIRINYI – PALLISA – KUMI AND PALLISA – KAMONKOLI ROAD
PROJECT
Government of the Republic of Uganda has received funds from the Islamic
Development Bank (IDB) towards the upgrading of Tirinyi – Pallisa – Kumi and
Pallisa – Kamonkoli Road
Project. A Project Management Unit
(PMU) is to be established to ensure that the Project is
implemented according to the agreed terms and conditions. On this basis,
Uganda National
Roads Authority (UNRA) being the delegated executing agent of the projects,
now invites
applications from suitably qualified individuals to fill the following
positions based on the
specifications indicated above:
Scope of the position
The post holder will provide secretarial and administrative support to the
Project Management Unit (PMU).
Position relationships
Directly answerable to the Project Manager
Key duties & responsibilities
1. Schedules appointments and receives visitors to the office;
2. Prepares and processes all correspondences to and from the PMU;
3. Ensures timely availability of all provisions required for the office;
4. Ensures that the PMU offices are kept clean and tidy;
5. Makes arrangements for meetings, writes and types minutes of meetings as
may be required;
6. Liaises with the relevant officials of the Authority in arranging for
the officer’s travel and accommodation;
7. Maintains up to date records for the PMU office;
8. Drafts correspondences for the Project Manager’s signature and other
staff as and when need arises;
9. Performs any other duties as may be assigned from time to time.
Person specification
The holder of the post must have a Honours Degree in in Secretarial Studies
from a recognized university with at least three years’ working experience.
Should have a pleasant personality with a good command of the English language,
have personal initiative and be able to work under minimal supervision. Proven
competence in the use of computers and
knowledge of basic computer applications (MS Word and Excel) are required.
Knowledge of shorthand is an added advantage. Training and/or experience in
office management will be highly advantageous. Roadsector experience is an
added advantage.
Closing date: 20th June 2014
Mode of Application:
(i) A capability statement detailing the applicant’s general
qualifications, adequacy for the post and illustrated personal experience. (the
applicant must endorse on each copy of the submitted (This will not be
applicable to the position of the Driver)
(ii) Copies of testimonials (the applicant must endorse on each copy of the
submitted
testimonials);
(iii) Detailed curriculum vitae duly signed by the applicant on each and
every page and showing previous positions held;
(iv) Current salary;
(v) Three referees; and
(vi) Postal addresses and day telephone contacts of applicant should be
submitted to:
The Ag. Executive Director
Uganda National Roads Authority (UNRA)
Plot 5, Lourdel Road
P.O. Box 28487
Kampala, Uganda.
To reach him not later than 20th June 2014 at 17.00 hours. Only
short-listed candidates
will be contacted.
Canvassing or lobbying by applicants or their representatives will lead to
disqualification.
