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Position Title:Technical Coordinator Ngo jobs, ,Jobs in Uganda,
Primary Location (Country & Base): Kampala, Uganda with frequent travels up-country
(25%)
Contract duration: 12 months
Organization:Action Against Hunger- USA
Sectors:Human Resources, Programme & Resource Management
Education Level: Masters
Experience : From 3 years to more than 20
years
Job Type : Full Time
Deadline:Apr 25, 2014
Description
Languages:English
Classification: B
Reporting: to the Country Director
Starting date in-country: 1-June-2014
Direct Line Manager: Country Director
Technical Supervisor: FSL Advisor, WASH advisor, Nutrition Advisor
The Technical Coordinator directly reports to the Country Director and leads
the program team in Kampala and in the field (project managers).
S/he is a key member of the Mission Coordination Team responsible for the
identification, development, implementation, monitoring, evaluation, and
reporting of projects and that they are consistent with the Country Strategy
with focus on integration amongst sectors and gradual transition toward
long-term development interventions. The TechCo is responsible for overall
technical strategy development and follow up, contextual surveillance and assessments,
field-based research and partnerships.
OBJECTIVE 1:
·
Contextual analysis of humanitarian, Food Security and Livelihoods (FSL),
Nutrition, DRR and WASH in Uganda.
·
Support the ongoing analysis of
the broad humanitarian and development context in Uganda, malnutrition causal
factors and linkages through regular high quality field assessments,
consultation with stakeholders and collection of secondary data
·
Lead on regular market price
surveillance activities in the operational areas and if relevant, integrated
nutrition surveillance activities through provision of strategic direction on
development of tools, methodology, analysis and interpretation, etc.
·
Provide the coordination team
with information related to humanitarian and developmental events in the
country
·
Identify humanitarian needs,
provide relevant future propositions for geographic and sector interventions
throughout the country to CD in a timely fashion.
OBJECTIVE 2: Representation and liaison for operational program related issues to
donors, authorities, UN, NGOs
·
Ensure that the mission has
up-to-date knowledge of donor strategies and frameworks, funding mechanisms and
regional strategy and that these are fed into the coordination and country
strategy planning process.
·
Ensure ACF program related
interests are guarded within the international community
·
Liaise with stakeholders for
program related issues if a senior level involvement is required
·
Coordinate with stakeholders on
ACF activities and ensure required program documentation is provided
(pro-actively and upon request) by the Program Managers.
·
Strengthen field and capital
level information-sharing with IOs, INGOs and government.
·
Ensure ACF technical staff
regularly attend all relevant humanitarian coordination meetings and take a
leading role in the drafting of future technical development strategies.
·
Facilitate a ‘trickle-down’ of
information towards the field stemming from cluster/sectoral information in the
capital.
·
Advance and disseminate ACF’s
strategic positioning to donors and other stakeholders as this relates to
humanitarian analysis and future financial planning.
OBJECTIVE 3: Programmatic and Strategic Leadership
·
Contribute to implementation of a
strategy adapted to the local situation with gradual evolution toward long-term
development interventions, partnership with local and international NGOs and
research institutions and integrations of sectors.
·
Identify, propose and develop new
program orientations, strategies and activities.
·
Lead, in strict collaboration
with the CD and TAs, the process of identification and design of concept
papers/proposals and responsible for timely and qualitative submission.
·
Collaborate with other
departments (LOG, ADM, HR) for the identification of logistic and financial
needs of new proposals.
·
Increase programmatic integration
through combined assessment, design, implementation, and evaluation of FSL,
nutrition, DRR and WASH.
·
Identify opportunities for deeper
assessment, applied research, or publication related to past/ ongoing/proposed
programs that aid policy advocacy.
·
Identify programme implementation
modalities that include participant targeting criteria, mobilization
approaches, local partnerships, seasonality of input support, participant
training, monitoring and reporting systems, cash projections, procurement plans,
etc.
·
Identify partnerships with NGOs
and research / technical institutions for new programs and researches.
OBJECTIVE 4: Project coordination
and operations management
A) Coherence and relevance.
Ensure programs are coherent with
the operational country strategy and with ACF mandate.
Ensure program design and
implementation is coordinated with all stakeholders.
B) Integration of sectors of intervention (FSL, NUTRITION, WASH, DRR)
Ensure quality and integrity of
program implementation, including adherence to technical guidelines,
administrative systems, established information needs, and deadlines.
Facilitate ongoing ACF analysis
of programme participant vulnerability and priorities as they relate to FSL,
Nutrition, DRR and WASH.
Data analysis and use of
secondary information to predict program priority.
C) Monitoring, Evaluation, Documentation and Learning to promote
organizational learning and ensure high standard of quality.
·
Ensure the appropriate
development and application of high quality technical monitoring systems,
indicators and supporting tools to monitor the impact and outcome of programs;
ensure their harmonization across bases and build capacity of field teams on
their implementation and regular timely use
·
Provide direct support to program
managers on program planning and monitoring (procurement planning, budget
forecast and follow-up, monthly reports, technical reports, etc.)
·
Ensure high quality technical and
donor reporting across all program activities to ACF and donor standards
·
Support internal and external
evaluations, learning events, applied research and application of innovative
approaches at field level in collaboration with external partners, where
applicable
·
Ensure documentation and
capitalization of lessons learnt and good practices; and contribute to the
preparation of publications, where applicable
·
Conduct regular programme
monitoring to see if the planned activities are on track and implementation
meet quality standards. Visit ACF field activities regularly and report on
problems, discrepancies between field reports and actual implementation,
challenges and obstacles while building an intimate knowledge of fieldwork
realities. Propose corrective measure and recommendation with field visit
reports.
·
Ensure the coordination of
planning and following up of donor field visits.
·
Ensure program objectives are met
and timelines, budgets, donor guidelines are respected by the Program Managers
and Coordinators
·
Monitoring the budget and targets
achieved with reference to the project submission, and making any necessary
adjustments in consultation with the finance teams.
D) Provide technical back-up, coordination and guidance to on-going
programs.
Ensure that all programs are
managed on the basis of agreed frameworks, including, the logical frameworks,
and budget and procurement procedures.
Ensure the development and
implementation of proper systems to reduce the risk of corruption and conflict
of interest by programme staff and local authorities; and increase
accountability and transparency of operations.
Prepare internal and external
reports for ACF and donors, including case studies and success stories.
OBJECTIVE 5: Overall management of program budgets
Ensure forecasts are produced
and respected.
In collaboration with Finance
Coordinator ensure that program budgets are respected.
Alert on over- or under spending
of budgets and ensure programs are adjusted.
In collaboration with Admin and
Logs coordinator, consolidating budget & procurement procedures.
In consultation with CD, timely
propose and develop amendments to contract with donors in order to adapt
projects to changing situations and beneficiaries` needs.
OBJECTIVE 6: Human Resources Management - Programming
A) Recruitment and staff retention.
·
Lead in the recruitment of staff
under his supervision in collaboration with the administration and Assistant
Country Director.
·
Revise job descriptions for
technical positions in collaboration ACD and TA.
·
Help team members to clearly
understand their Job description.
·
Induction of all incoming staff
on projects’ status and background country programme strategy.
·
Set objectives for and facilitate
the development of individual action plans by staff members with corresponding
indicators, against which he/she will be evaluated.
B) Performance appraisal and career development.
·
Carry out performance review of
staff under his direct supervision and ensure that all staff under the
department is regularly assessed.
·
Identifying the teams' training
and career growth needs on the basis of needs assessments, feedbacks and observation.
·
Organizing and carrying out
capacity building for technical teams taking into consideration their profiles,
the cultural context and the on the basis of the finding of the needs
assessment.
·
Facilitate cross programme
learning through joint review and planning meeting with other departments.
·
Assess the impact of the training
on staff capacity and programme performance.
·
Critically assess the pertinence
and quality of the training programs.
·
Coaching and mentoring of team members
in leadership and management skills.
·
Identify training opportunities
and help team members to participate.
·
Availing of learning materials,
reports, lessons learn and case studies.
C) Creating a learning environment at ACF (participatory planning, review
and programme development)
Providing leadership in program
management, Human resources and financial management.
Organizing and leading meetings
with the team and individual staff members, on both a regular and ad hoc basis.
Lending support to teams in the organizational
and coordination skills.
Resolving problems arising in the
teams with the support of CD, when necessary, in consultation with mission
Human Resources
Soliciting and accepting feedback
from team members (on technical matters relating to programs).
Ensure program staff is motivated
and committed to ACF charter and programs
Organizing team building events
(exchange visit and retreat)
Internal & External relationships
Internal
·
Country Director: hierarchical
relationship – technical support – exchange of information and collaboration on
strategic issues.
·
Assistant Country Director (HR
matters): Collaboration and exchange of information on staff recruitment,
promotion, staff capacity, training and, if need be, on team management and
problem solving development.
·
Assistant Country Director
(Advocacy, Relations with Government Institutions): Collaboration and exchange
of information on relations, reports, collaborations with Government
Institutions at central and district level.
·
Head of Bases: Collaboration and
exchange of information on relations with Government Institutions at district
level, general situation, security.
·
FIN Coordinator: Collaboration and
exchange of information on financial planning for new proposals, and
expenditures reports.
·
LOG Coordinator: Procurement
plan, procurement of inputs & delivery and documentation.
·
Technical Advisors in NY (WASH,
FSL and NUT) : Technical advices, exchange of information and coordination
(integrated approach) and harmonization of systems and procedures.
·
Program team in the capital (FSL,
Nutrition, WASH): Direct managements.
·
Project managers: Direct
management.
External
·
Local governmental and
non-governmental partners: exchange of information, coordination, training,
supervision, influence of choice of technical departments and projects
approvals
·
Local representatives of
international aid organizations: exchange of information, coordination and
advocacy in relation to ACF activities in NU and Karamoja.
·
Donors: General coordination,
reporting and negotiation.
REPORTING RESPONSIBILITIES
·
Technical Monthly report, APR and
Market Price report
·
Donor reports
·
Monthly contribution to mission SITREP
·
Maintain and regular update of the online database
institute by WFP (PROMIS)
·
Monitoring reports
·
Internal and external evaluation
reports
·
Learning documents
POSITION REQUIREMENTS
QUALIFICATIONS
Minimum Masters degree in
International Development, Rural Development, International Humanitarian
Assistance, any applied social or natural science
Minimum 5 years work experience
in similar setting and responsibility
SKILLS & EXPERIENCE
ESSENTIAL
·
Excellent communication, writing
and analytical skills
·
Excellent management and
representation competencies
·
Excellent influencing and
negotiation skills
·
High attention for quality of the
implementation of projects.
·
Experience in humanitarian
settings, delivering humanitarian and development programming in DRM, FSL,
Nutrition, WASH sectors, preferably in transitional settings
·
Experience with major
institutional and UN donors and donor procedures (ECHO/EC, OFDA/USAID, DFID,
etc.) and high capacity to identify and develop high quality and successful
project proposals.
·
Familiarity with ACF and
acceptance of ACF’s principles
PREFERRED
Knowledge of Uganda.
To apply
If you are qualified and interested in discussing this engagement in more
detail, please submit your resume in
confidence HERE:
