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Position title: PROCUREMENT OFFICER
Organisation: MINISTRY OF AGRICULTURE, ANIMAL INDUSTRY AND FISHERIES
Location :kampala
Salary: Attractive
Age: 30 -35 years
Background Information:
The Ministry of Agriculture, Animal Industry and Fisheries received funding
from the Islamic Development Bank (ADB) to implement the Jeddah Declaration
initiative (2008) through Enhancing National Food Security through Increased
Rice Production (ENRP) project.
The project is to provide short term assistance
to the Government of Uganda to withstand global food market and climate shocks
as well as medium to long term support to build and strengthen the
institutional and technical capacities, for sustained agricultural growth that
contributes to poverty alleviation and food security. The funds among other
things are to support the Project Implementation Unit (PMU) secretariat.
The Permanent Secretary wishes to invite suitably qualifies Ugandan
citizens (candidates) to fill the following vacant posts at the PMU
secretariat..
All jobs are on contract basis for a period of two years, renewable up to
the end of the project based on satisfactory performance.
Purpose of the job
To manage the procurement for the PMU project under strict deadlines and
standards as set out in the IDB’s Guidelines Procurement of works and goods by
IBD Borrowers.
Duties and responsibilities
He/she will report to the Project Coordinator in performing the following
duties:-
(i) Preparing specifications, bidding documents for goods and equipment
contracts, requests for proposals for consulting assignments, and proposal
application packages for subproject proposals using standard documentation
agreed with IDB.
(ii) Arranging for advertising contract opportunities and assistance in
preparing contract bids
(iii) Preparing required procurement and other documentation for review and
or no objection by the IDB.
(iv) Preparing of contracts to be signed with suppliers, consultants, NGOs,
CBOs and other entities
(v) Maintaining a record of and ensure compliance with agreed procurement
method thresholds, IDB prior review thresholds and agreed aggregate threshold
amounts for less competitive procurement methods.
(vi) Liaising with Technical Specialists and Accountant in preparing
quarterly Project Management Reports (PMR) to be submitted to IDB.
(vii) Monitoring the implementation and performance of contracts by suppliers,
consultants and other entities under time and cost management and produce
monthly and quarterly reports.
(viii) Documenting the lessons learnt and provide the best practices on
design of follow-on projects.
(ix) Performing any other duties as assigned by his/hersupervisor
Requirement:
MINIMUM QUALIFICATIONS AND EXPERIENCE
Applicants should be Ugandan citizens holding an honors degree in
Procurement, Business, Law or Engineering with at least 5 years post graduate
experience in procurement and contract management in public sector.
He/she should be a member of CIPS and have good knowledge of procurement
policies and procedures of a multilateral financial institution (preferably the
PPDA, Government of Uganda, Donor Projects); as well as good knowledge of the
institutional, technical, and commercial aspects of procurement.
How to apply:
Applications should be filled on Public Service form 3 (Revised) and
submitted to the Permanent Secretary, Ministry of Agriculture, Animal Industry
and Fisheries,
P. 0. Box 2, Entebbe not later than Deadline
:30th March 2014. The forms can be obtained from the Public Service
Commission, Ministry of Agriculture Headquarters and Government ministries and
departments. Applicants who will not hear from the ministry on completion of
the recruitment and selection exercise should consider themselves unsuccessful
