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Malaria Consortium is seeking qualified Ugandan nationals to
occupy the following positions.
Job Title: Field
Office Accountant
(Vacancy number: MC
UG/TEC 08/11/002)
Department:
Finance
Reports to: Head
of Office/ Technical Officer
Indirect Reports to:
Financial Accountant
Duty Station:
Mbale Field Office
Background
Malaria Consortium is an international organization working
primarily in Africa and Asia on communicable disease control. Malaria
Consortium works closely with Ministries of Health, academic institutions and a
range of partners, and is involved in all aspects of malaria control from
policy and strategy development to implementation, monitoring and evaluation
and operational research. Malaria Consortium also works on the control of other
communicable diseases, including tuberculosis, diarrhoea and neglected tropical
diseases.
Role Overview:
The Field Office Accountant is responsible for checking the
accuracy of all transactions, disbursing and settling cash as requested in
accordance with Malaria Consortium financial policy and process in the field
Office. The team, including the Field Office Accountants, consists of seven
people. The Field Office Accountant reports to the Head of Office/Technical Officer and indirectly to the Financial
Accountant, they will interact with the Accounts Officer – Cash to receive cash
transfers to the field office and with local field staff for the purposes of
supporting field activities.
Job Purpose:
To provide a full accounting service to the field office and
reporting all transactions to the Uganda Head office accurately on a timely
basis.
Key Accountabilities:
1. Finance work:
• Calculate and request the field office’s monthly cash needs
with the budget heads and Area Coordinators with the objective is to minimise
month end cash and bank balances, whilst at the same time having adequate funds
available for operational needs
• Arrange for timely bank transfers to the field office and
ensure proper accounting of transfers
• Act as cheque signatories
• Check correct procedures are followed for all transactions
• Check the accuracy of the transactions of the field office
• Prepare the monthly return to submit to the Financial
Accountant within three days of the month end, including bank reconciliation
and petty cash count sheets
• Review the coding of the field reports with budget holders
• Prepare the bank reconciliations for the field office and
follow up on any outstanding items.
• Close the field books of accounts monthly according to the
timetable
• In charge of keeping Petty cash using imprest record,
making requisitions and issues as approved
by an authorised MC personnel.
• Count Petty Cash on a monthly basis with appropriate
person.
• Post into the General ledger all petty cash vouchers.
2. Operations related
work:
• Be responsible for travel advances to project managers,
consultants and/or any other staff travels and reconciliation of the same on
return and chasing up for trip reports
• Assist in issuing payments to trainers, facilitators and
consultants both in-house and in the field when there is staff shortage.
REQUIRED
SPECIFICATION
• Bachelor degree in relevant subject
• Minimum of two years’ experience in a finance team
• Studying for a recognised accounting qualification, ACA,
ACCA, AAT or CIMA.
• Knowledge of NGO sector
• Working knowledge of accounting software
• Strong ability to be able to manage and prioritise multiple
tasks
• Good attention to detail
• Computer skills with proficiency in Microsoft excel.
How to apply:
Candidates who fully
meet the above requirements should submit a detailed CV, a covering letter
explaining how and why you are suited to the role, and the contact details of
three referees quoting the reference number to Malaria Consortium Kampala
Office to
not later than 22nd November 2013 at 5:00pm
Note: A detailed
Job Description/Profile of the position can be availed upon electronic request
to the above email.
