Posts
Post Title:
Head of Operations-1
Position (Head Office), Program Manager (Rwenzori)-1 positions
M & E Officer - 2
positions (1 for Koboko/Yumbe and 1 for Karamoja), Nurse Counselor – 2positions
(Karamoja sub region)
Laboratory Officer –
1 position (Karamoja sub region), Care & Treatment officer – 1 position
(Karamoja sub region)
Driver – 4 positions
(3 for Karamoja sub region and 1 for Head Office), Pharmacy Technician– 1
position (Karamoja sub region)
Grants Officer– 2
positions (1 for Karamoja sub region and 1 for West Nile), Administrative
Assistant in the region– 1 position (Karamoja sub region)
Administrator –1 position
(1 for Eastern region), Administrative Assistant– 1 position (Head Office)
Accountant– 1
position (Rwenzori region), HR assistant – 1 positions (West Nile), HR
assistant– 1 positions (Head Office)
Organisation: The
Baylor College of Medicine Children’s Foundation
BACKGROUND:
The Baylor College of Medicine Children’s Foundation –
Uganda (Baylor-Uganda) headquartered at Mulago hospital, is a comprehensive
HIV/AIDS care and treatment organization that supports the treatment and care
of HIV infected and affected Children and Adults.
Baylor – Uganda has
four operational areas; HIV/AIDS care, treatment and prevention services,
maternal child health services, Health Professional training and Clinical
Research. Baylor-Uganda is in receipt of UNICEF and PEPFAR grant through CDC,
and is looking for knowledgeable, enthusiastic and compassionate individuals
for the role positions below.
Head of Operations-1
Position (Head Office)
Reports to:
Executive Director
Role definition:
To initiate, develop
and monitor the implementation of systems, policies and procedures for managing
the HR and operational issues in line with Baylor Uganda’s mission
Key Result Areas
1. Review and approve policies from the HR and
administration Departments, then present them to the Top management team for fi
nal approval in line with Baylor-Uganda’s mission
2. Identify potential areas of funding for operational
activities and develop fundable & research proposals to support the functionality
of the operational directorate in line with Baylor- Uganda’s mission
3. Review and approve fi nancial operational forms or
cheques in the absence of the Executive Director or when mandated by the
Executive Director in line with Baylor-Uganda fi nancial guidelines
4. Perform Administrative and Management functions as assigned
by the Executive Director, like cheques approval/ requests, approval of external
contracts, new staff offer letters, staff contracts, in line with
Baylor-Uganda’s mission.
5. Review quarterly and annual reports performance reports of
HR department and administration department and make recommendations to the ED
then conduct quarterly lessons learnt meetings with the respective managers to
improve the Directorate’s performance in line with Baylor-Uganda’s
mission
6. Develop and monitor the implementation of the Directorate
work plans and budgets in line with Baylor-Uganda fi nancial policy and
Baylor-Uganda’s mission.
7. Develop and monitor the implementation of ‘3 or 5 years operation
strategy’ for the directorate based on holistic strategic thinking through
developed periodic Directorate BSCs and PMP for various programs for
sustainability/ continuity in line with Baylor-Uganda strategic plan
8. Monitor the quarterly performance of the various programs
in the directorate and make recommendable measures including quarterly PMP/BSC
targets to strengthen their functionality then periodically report on the Directorate
performance in line with Directorate operation strategy
9. Develop and maintain a competent & motivated “team of
Managers” through implementing HR support activities in line with the Human
resources manual.
10. Develop and maintain partnerships and networks with key actors/stakeholders
for operational development in line with Baylor-Uganda PR, networking and
advocacy policy
Job specifications:
The job holder should have;
1. A Masters degree
in a relevant fi eld or MBA with a related management back ground
2. The candidate must have at least ten (10) years of senior
management experience in Operations Management, ideally in the NGO or private
sector. Experience in project management of engineering works or management of
large, multi-site facilities would be a signifi cant advantage
3. Practical knowledge of service and repair requirements
for machinery, equipment and vehicles; plus project planning & management principles;
and human resource management.
4. Have Key personal
competences in Team and communication skills, networking and partnership skills.
Must be dynamic, Persuasive &convincing, self- motivated and able to demonstrate
high
initiative.
Program Manager
(Rwenzori)-1 positions
Role definition:
Develop and monitor
the implementation of systems, policies and procedures for aligning the various
project objectives to health services from the district level to health facility
and community level in the region in line with Baylor Uganda’s mission.
Key result areas:
1. Develop and monitor the implementation of annual and quarterly
consolidated work plans, procurement plans and budgets for Region as well as
phasing in and phasing out the projects/programs in line with various program objectives
and Baylor Uganda fi nancial guidelines
2. Review and Monitor sub-granting process to the district
and follow-up accountability of the grants in liaison with grants offi cer and
program coordinators and as well as approve recommendations in line with Baylor
grants policy
3. Review and monitor the implementation of a 5 year
Regional operation strategy based on holistic strategic thinking’ for the
sustainability or continuity of all Baylor supported programs in line with
Baylor-Uganda objectives
4. Develop and monitor the implementation of the capacity building
program based on clear identifi ed needs i.e. training, mentorship, and support
supervision programs as well as retooling plan (materials, working tools &
space) which includes refurbishment of appropriate infrastructures as per the
various program objectives
5. Develop and maintain a competent & motivated “team of
Regional leaders” through implementing HR support activities in line with the
Human resources manual.
6. Develop strategies to Strengthen civil society advocacy
and campaigns to increase demand for services, community enagagement in line
with various program objectives and the MoH related guidelines
7. Develop and maintain strategic partnerships and networks with
district key stakeholders and other partner organizations involved in programs
and advocate for a comprehensive, relevant and harmonized interventions in the
region in line with various program objectives
8. Develop and implement strategies for conducting periodic program
review/lesson learnt meetings based on the set and agreed upon periodic targets
for various programs as well as periodic QI and M&E Program reports, then
write and submit periodic reports to the supervisor and other key stakeholders
in line with various program objectives and MOH program targets.
9. Develop and monitor the implementation of strategy for strengthening
the referral system from village level using VHTs/ community stake holders to
various levels of health facilities as well as the Regional Referral Hospital
in line with MoH referral structure
10. Develop fundable proposals in collaboration with other Baylor-Uganda
members and other key stakeholders for the sustainability or continuity of various
programs in region in line with Baylor Uganda strategic objectives
11. Identify research opportunities and monitor the
conducting of research and presentation of fi ndings based on documented
related lessons learnt plus experiences inconferences, journals and other
medical related literature as in line with Baylor Uganda research guidelines
Job specifications:
The job holder should have;
1) A Masters in
Pediatrics or Public health and must be registered with the relevant
professional body. (2) at least (5) years of experience in managing Health
programs/ projects with a reputable international NGO, and direct experience with
local governance and donor representatives Experience in HIV/AIDS and ART is an
added advantage.
(3) have ever written
research abstracts and manuscripts and even presented in conferences or
published
(4) skills in resource mobilization most especially writing
proposals
(5) have Key personal
competences in Team, networking and communication skills, Must be dynamic,
Persuasive &convincing, self- motivated and able to
demonstrate high initiative
M & E Officer - 2
positions (1 for Koboko/Yumbe and 1 for Karamoja)
Role definition:
Review and implement
M & E/data management systems and guidelines for measuring and tracking
district programmes/projects performance in line with the M & E/Data departmental
mission.
Job specifications:
The job holder should have;
1) A Bachelor’s (honors)
degree in statistics or demography or qualitative economics with a formal
qualifi cation in monitoring and evaluation.
(2) at least 2 years of experience in Log Frame Approach in planning,
monitoring and evaluation; application of qualitative and quantitative M&E
methods; with a reputable international NGO, and direct experience with
government and donor representatives
(4) have Key personal competences in Team and communication skills,
networking and partnership skills. Must be dynamic, Persuasive &convincing,
self- motivated and able to demonstrate high initiative.
(5) Knowledge of common Statistical analysis and database
management packages Ms Access, Ms Excel, STATA, SPSS, EPiDATA
Nurse Counselor –
2positions (Karamoja sub region)
Role definition:
Review and monitor
the implementation of Baylor Uganda PMTCT/EID/HCT objectives in alignment with
up to date MoH guidelines for PMTCT/EID/HCT to health facility service programs,
system and structure
Job specifications:
The job holder should have;
1) A degree in
Nursing (reproductive health) from a recognized institution and must be
registered with the relevant professional body.
(2) Trainer of Trainers in PMTCT and Early Infant Diagnosis
and must have solid working knowledge (practical skills) in the following
areas: PMTCT, PWP, HCT, AB and ART
(3) 3 years of related experience in PMTCT/ EID Programs, with
a reputable international NGO, and direct experience with government and donor
representatives
(4) have Key personal competences in Team and communication
skills, Must be dynamic, Persuasive &convincing, self- motivated and able
to demonstrate high initiative.
Laboratory Officer –
1 position (Karamoja sub region)
Role definition:
Review and monitor the implementation of guidelines for
providing laboratory test services in Karamoja sub region in line with current
MoH laboratory professional standards and Baylor Uganda’s mission
Job specifications:
The successful
candidate will have:
1. A degree in Biomedical Laboratory Science or other
laboratory related course with 3 years of laboratory work experience. Post graduate
diploma in managerial aspects /masters in a laboratory
related course and 2 years experience at a supervisory role
will be an added advantage.
2. The candidate must be 25-30 years.
3. Have Key personal competences in customer care
principles, Team, Focused and observant, analytical skills, networking and communication
skills, documentation and reporting, presentation and training skills, profi cient
use of automated laboratory instrumentation.
4. Should have
knowledge in laboratory CQI
Care & Treatment
officer – 1 position (Karamoja sub region)
Role definition:
Review and monitor the implementation of systems, policies
and procedures for aligning the various project objectives to health services
from the district level to health facility and community level in Karamoja sub
region in line with Baylor Uganda’s mission.
Job specifications:
The job holder should have;
1) An M.B.Ch.B and
registered with the Uganda Medical and Dental Practitioners Council.
(2) At least three
years of experience in clinic or hospitalbased services. 2 years experience at a supervisory role will
be an added advantage. Experience in HIV/AIDS and ART is an added advantage.
(3) have Key personal competences in Team and communication
skills, Must be dynamic, Persuasive &convincing, self- motivated and able
to demonstrate high initiative.
Driver – 4 positions
(3 for Karamoja sub region and 1 for Head Office)
Role definition:
Carry out the operational and preventive maintenance of
BAYLOR vehicles for administrative and operational functions to facilitate
delivery of services to Baylor Customers in line with the departmental mission
Job specifications:
The job holder should have;
1) an O level certificate and a valid driving permit, a
basic administrative & transport management course and Defensive driving
training with 5 years working experience.
2) have Key personal competences in Team and communication
skills, with office organizational skills
Pharmacy Technician–
1 position (Karamoja sub region)
Role definition:
Review and monitor the implementation of systems and
guidelines for providing Pharmaceutical services in the Karamoja sub region in
line with Baylor-Uganda pharmacy mission and related guidelines for NMS and MoH
Job specifications:
The job holder should
have:
1) a relevant diploma in Pharmacy. However a Degree in
Procurement and Supply Chain management or professional qualifi cations in CIPS
will be an added advantage
2) At least two years
of working experience in medical logistics work.
3) Have Key personal competences
in team and communication skills, Must be dynamic, Persuasive &convincing,
self- motivated and able to demonstrate high initiative.
Grants Officer– 2
positions (1 for Karamoja sub region and 1 for West Nile)
Role definition:
Monitor the implementation
of Baylor Uganda sub grants with particular focus on the development of a sound
financial & grants management system that ensures timely disbursement of
funds, full accountability and value for money of sub grants
Job specifications:
The job holder should have;
1) A Bachelor’s (honors)
degree in Commerce, Accounting or Finance with Knowledge of any Finance and
accounting packages.
(3) at least 2 years
of experience in managing district grants programs/ projects with a reputable
international NGO, and direct experience with government and donor
representatives
(4) have Key personal competences in Team and communication
skills, Must be dynamic, Persuasive &convincing, self- motivated and able
to demonstrate high initiative.
Administrative Assistant
in the region– 1 position (Karamoja sub region)
Role definition:
Plan and implement policies and procedures for operational
management i.e. general offi ce administration, micro procurement and fl eet
management in line with the related operational policies and UNICEF project
objectives
Job specifications:
The job holder should
have;
1. A Bachelor’s Degree (honors) in a business related course
but with procurement/logistics management as a major or social work and social
administration or any degree oriented towards Administration
2. Good interpersonal skills, communication skills and
analytical skills.
3. Good computer skills and knowledge of computer accounting
packages,
4. The job holder
must have at least two (2) years relevant working experience in general offi ce
administration and fleet management in a reputable organization,
5. Knowledge of the local language will be an added
advantage
Administrator –1
position (1 for Eastern region)
Role definition:
Monitor the
implementation of policies and procedures for general offi ce administration
and fl eet management in line with the related operational guidelines
Job specifications:
The job holder should
have;
1. A Bachelor’s Degree (honors) in a business related course
or any degree oriented towards Administration and post graduate diploma in management
will an added advantage
2. Good interpersonal skills, communication skills and analytical
skills.
3. Good computer skills and knowledge of computer accounting
packages,
4. The job holder must have at least three (3) years
relevant working experience in general offi ce administration and fl eet
management in a reputable organization,
5. Knowledge of the local language will be an added
advantage
Administrative Assistant–
1 position (Head Office)
Role definition:
To safeguard Baylor
Uganda’s properties and provide administrative support to all departments and
the office of the ED once in a while in accordance with Baylor Uganda policies and
procedures
Job specifications:
The job holder should
have;
1. A Bachelor’s Degree (honors) in a business related course
or any degree oriented towards Administration and post graduate diploma in
management will be an added advantage
2. The job holder must
have at least three (3) years relevant
working experience in general office administration.
3. Should have
ability to handle executive or high profile visitors; organize travel
arrangements,
hotel reservations, visa processing for the Executive
Director, international visitors/partners; prepare agendas and schedules for
meetings, workshops, events and appointments for a top manger.
4. Knowledge of computer literacy in programs such as micro
soft outlook, micro soft word, micro soft excel, and micro soft power point.
5. Have Key personal
competences in Team and communication skills, Must be dynamic, Persuasive
&convincing, self- motivated and able to demonstrate high initiative.
Accountant– 1
position (Rwenzori region)
Role definition:
To prepare accurate and timely financial statements and
management reports according to International Accounting standards and
Baylor-Uganda Financial Manual.
Job specifications:
The successful candidate will have; 1. A Bachelor’s Degree
(honors) in Commerce, Accounting, and Business Administration (Accounting
option) with a professional qualification in ACCA or CPA.
2. The candidate must
have at least three (3) years relevant working experience with a reputable
international NGO.
3. The candidate must be 25-35 years of age and Registration
with the relevant Accounting professional body required.
HR assistant – 1
positions (West Nile)
Role definition:
To review and monitor the implementation of Baylor Human
Resource systems and practices in the attached region in line with existing
Baylor Uganda HR policies and procedures.
Job specifications:
The job holder should have;
1) A degree in Human Resource management or
industrial/Organizational Psychology with 2 years experience with a reputable
international NGO/profi t making organization, and direct experience with
government and donor representatives
(2) have Key personal
competences in Team and communication skills, networking Performance management
HR assistant– 1 positions (Head Office)
Role definition:
To monitor the
implementation of performance management system, policies and procedures
aligned with Baylor Uganda’s mission and HR system and cascaded to the
individual level.
Job specifications:
The job holder should have;
1) A degree in Human Resource management or
industrial/Organizational Psychology with 2 years HR experience with a reputable
international NGO/profit making organization, and direct experience with
government and donor representatives
(2)should be conversant with Performance Management systems
i.e. the balance score card or competence based Performance Management systems.
(3) Have Key personal
competences in Team and communication skills, networking and analytical skills.
(4) Have Knowledge of common Statistical analysis and
database management packages Ms Access, Ms Excel and SPSS,
If you have the relevant qualifications and experience,
please send your application to the address below not later than 4.00 p.m.,
Monday 2nd September 2013.
Provide a detailed CV demonstrating possession of the job
requirements, current position, names and addresses of three referees, copies
of professional/Academic documents, email address, and day time telephone
contact.
You must have at least a credit 6 in MATH and ENGLISH.
Knowledge of the local language is an added advantage.
Only shortlisted candidates will be contacted for interviews
How To Apply:
THE HUMAN RESOURCE MANAGER,
BAYLOR COLLEGE OF MEDICINE CHILDREN’S FOUNDATIONUGANDA
BLOCK 5 MULAGO HOSIPITAL, P.O. BOX 72052 CLOCK
TOWER, KAMPALA
Tel: +256-417-119200/100
EMAIL: applications@baylor-Uganda.org
