Posts
The positions to be
filled include;
1. Head Operations (1)
2. Loans Officer (3)
3. Systems Administrator (1)
4. Records Assistant (1)
5. Logistics Assistant/Driver (2)
Organisation: The
Ministry of Education and Sports
Background
Information;
The Government of the Republic of Uganda, through the
Ministry of Education and Sports is making arrangements to introduce a Student Loan
Scheme to increase equitable access to higher education in Uganda; support
highly qualified students who may not afford higher education; ensure regional
balance in higher education services in Uganda; develop and support courses
which are critical to national development and ensure quality education in public
institutions through quality assurance and supervision.
The Ministry of Education and Sports therefore intends to
recruit staff to fill up vacant positions on the Students Loan Scheme Task
Force which will kick start the implementation of the Loan Scheme and prepare
for the formation of the Student Loan Board.
1. JOB TITLE:
HEAD OPERATIONS
REPORTS TO:
COORDINATOR
AGE: 30 YEARS AND
ABOVE
POSITIONS: ONE
(1)
JOB PURPOSE:
Responsible for processing all applications received for
purposes of determining students who are eligible and ensuring that funds are
disbursed to qualifying applicants and institutions.
RESPONSIBILITIES AND
DUTIES
• Coordinate team members’, work assigning and reassigning
tasks, delegating tasks, prioritize to do lists, quickly notify team members of
new assignments and track progress of each task and team member
• Motivate and inspire team members
• Lead by setting a good example
• Facilitate problem solving and collaboration
• Intervene when necessary to aid the team in resolving issues
• Set weekly, monthly and yearly targets for the team
• Provide weekly and monthly status reporting of team
activities against the set targets to the Taskforce Coordinator
• Provide guidance to the team based on managements’
direction
• Liaise with strategic partners e.g. MoES; Universities;
NCHE, for policy matters
• Handle all difficult cases relating to loan applications
• To develop necessary business processes and modalities to
be applied to students intending to apply for the loans
• To provide projections for students loan budget and
anticipated applicants
• To verify and confirm the principle loans awarded for the
purpose of accurate billing.
• Verification of the disbursement schedules before
disbursement of funds
• To verify loanee statement
• Undertake any other duty assigned from to time by the
Taskforce Co-ordinator.
QUALIFICATIONS/EXPERIENCE
• An Honours Bachelors Degree in Business related courses
and post graduate qualification in financial management preferably a member of
a professional body holding either ACCA, CPA or CIMA.
• A Masters degree in the area of finance management will be
an added advantage
• Not less than 5 years experience in a recognized Credit
Institution/ financial institution, three of which should have been spent at senior
management level is essential. Knowledge of operations of students’ loan scheme
will be an added advantage
SKILLS
• Strong research skills.
• Good team player
• Analytical skills/ numerical skills
• High level of integrity
• Excellent interpersonal skills
• Excellent writing and communication skills
• Computer literate
COMPETENCIES
• Possession of excellent written and spoken English with
strong report writing and presentation skills;
• Ability to work with minimum supervision with high level
of integrity and interpersonal skills;
• Team work, result oriented, planning, coordinating and
excellent customer care.
2. JOB TITLE:
LOANS OFFICER
REPORTS TO: HEAD
OPERATIONS
AGE: 26 YEARS AND
ABOVE
POSITIONS: THREE
(3)
JOB PURPOSE:
Responsible for helping students acquire loans. Analyzes and
verifies loan applications to determine eligibility and aids in disbursing funds
to the higher education institutions.
RESPONSIBILITIES AND
DUTIES
• Interview applicants to determine financial eligibility
for loans
• Gathers from the applicant, basic information about the
purpose of the loan and their ability to repay the amount borrowed.
• Maintain and review account records, updating and
categorizing them according to status changes.
• Helps the student by making decisions and solving
problems.
• Inform students about the financial assistance available
to college or university students.
• Act as a liaison between the student and the higher
education institutions
• Carry out research on the fees unit cost to base on for issuing
out loans
• Undertake any duty assigned from to time by the Operations
Manager
QUALIFICATIONS/EXPERIENCE
• A good Bachelors Degree in Business related courses.
• Three years working experience in a recognized
Credit/Financial Institution is required.
• Postgraduate training in credit management will be an
added advantage.
SKILLS
• Need to have strong research skills.
• Analytical skills/ numerical skills
• High level of integrity
• Excellent interpersonal skills
• Excellent writing and communication skills
• Computer literate
3. JOB TITLE:
DATABASE/SYSTEMS ADMINISTRATOR
REPORTS TO: HEAD,
INFORMATION AND COMMUNICATIONS TECHNOLOGY (ICT)
AGE: 26 YEARS AND
ABOVE
POSITIONS: ONE
(1)
JOB PURPOSE
Responsible for the operation of the Integrated Loan Management
Information System (ILMIS) and will be part of the team to ensure both the
development and provision of the Loan Scheme’s products and services
electronically, and of the Students’ Loan Scheme’s ICT services (ICT systems
and infrastructure) to staff, customers and the public.
DUTIES AND
RESPONSIBILITIES
• Develop in conjunction with the Head ICT, the strategy
development and strategy implementation processes, and the annual operating
plans of the Students’ Loan Scheme.
• Plan for the strategic direction of key electronic
resources including Network Infrastructure, Integrated Loan Management
Information System, websites and information databases among others systems in
place or need to be put in place.
• Provide ICT support (infrastructure development, systems
support, databases development, website, Intranet, Mail services and other
related maintenance services) to the Scheme and its customers.
• Review and develop ICT systems and resolve gaps or
weaknesses that may exist.
• Develop and provide technical support for the development
of information databases and resources including but not limited to the
Students Loan Scheme web basedn resources.
• Identify and develop new and innovative ways of
disseminating information to clients and the public.
• Configure, support and identify the Students’ Loan
Scheme’s internal ICT systems and ICT infrastructure requirements services.
• Ensure the provision of systems support and maintenance to
the Students’ Loan Scheme and clients as required.
• Prepare and update a section work-plan for the delivery
and ongoing development of the Students’ Loan Scheme ICT function.
• Undertake such other duties as may be assigned by the
Head, ICT from time to time.
QUALIFICATIONS/EXPERIENCE
• The Applicant should be Ugandans holding an Honours
Bachelor’s degree in either Mathematics (Computing Option) or Statistics
(computing option) or Computer Science or Software Engineering or Computer
Engineering from a recognized University/institution.
• Should have Certifications in MDBA and MCSE or MCSA. A
post graduate qualification in one of the above field shall be an added
advantage. Demonstrated experience in managing relational Databases of
reputable organizations shall be an asset.
• She/he should have a minimum of 3 years working experience
in the field of Computing and Information Technology gained from reputable
organization.
SKILLS
• Team work skills
• Need to have strong research skills
• Analytical skills/Numerical skills
• High level of Integrity
• Excellent interpersonal skills
• Excellent communications skills
• Excellent writing and communication skills
4. JOB TITLE:
RECORDS ASSISTANT
REPORTS TO:
ADMINISTRATION OFFICER
AGE: 22 YEARS AND
ABOVE
POSITIONS: ONE
(1)
JOB PURPOSE:
Responsible for
developing and implanting an efficient records management system for the
Scheme.
Key tasks and
responsibilities:-
1. Receiving, filing and directing correspondences received
for action.
2. Provide safe storage and backup of all the Scheme
records.
3. Develop a system for easy retrieval of records for
action.
4. Compiling and analyzing records relating to Scheme
activities, assets and personnel for guidance to Officers.
5. Responsible for postage of mails or correspondences.
6. Scanning and archiving documents
7. Preparation and issuance of Scheme forms as is provided
for in the various Departments.
8. Any other duty that may be assigned to him/ her from time
to time:
The position requires the following minimum qualifications:
a) A minimum of a Diploma in Records Management and Archives
from a recognized Training Institute.
b) A certificate in Computer Applications and programmes
will be desirable.
c) Two year working experience from a reputable company.
5. JOB TITLE:
LOGISTICS ASSISTANTS
REPORTS TO:
ADMINISTRATION OFFICER
AGE: 26 YEARS AND
ABOVE
POSITION: TWO (2)
JOB PURPOSE:
Provide administrative
support, maintain the Schemes’ vehicles and ensure safety of
passengers.
Key tasks and
responsibilities: -
1. Driving and ensuring safety of authorized passengers of
the Scheme.
2. Cleaning the Company vehicles and ensuring that it is in
a good mechanical condition.
3. Ensuring that licensing and servicing of the vehicle is
promptly done.
5. Filing mileage and maintenance of the log sheets and fuel
refill of the vehicles.
6. Delivery of official correspondence, mail and documents
to different stake holders.
7. Any other duties as assigned to him/her by the
Administrative Assistant.
Person
Specifications: -
The position requires the following minimum qualifications
and competences:
a) At least an Ordinary Level Certificate;
b) A clean Driving Permit Class B and a certificate in
Defensive driving.
c) Continuous 5 years driving experience in a reputable
institution.
d) Good spoken English is a must.
e) Personal initiative and hard working.
f) Good interpersonal skills.
g) Qualification in Motor vehicle maintenance will be of
added advantage
How To Apply:
Please deliver your hand written and sealed applications to;
The Assistant Commissioner- Human Resource Management
Ministry of Education and Sports Embassy House, 4th Floor,
Room 10.
The closing date is 19th July, 2013 17:00
