Posts
Position Titles:
- Procurement Officer
- Stores Controller
- Stores Manager
Organisation: Rakai
Health Sciences Program Location :Kalisizo
and Rakai
Background
Information.
Rakai Health Sciences Program is a collaborative Bio-medical
research and service delivery organization. It strives to improve the quality
of life of the local population through a combination of community based research,
curative services and prevention strategies in the district of Rakai, South
Western Uganda. It is based at the Uganda Virus Research Institute – Entebbe
and Kalisizo in Rakai District.
The Program is seeking to strengthen its staffi ng position
in order to effi ciently execute its research activities. Applications are
therefore invited from qualifi ed and competent Ugandans to fi ll vacant
positions based at RAKAI HEALTH SCIENCES PROGRAM - Kalisizo, Rakai District as
indicated below:-
Procurement Officer
Reporting to:
Procurement Manager
Age Limit. 25-44
years.
Job Purpose:
The Procurement Officer will provide Procurement support services
in all RHSP procurement functions in accordance with RHSP procurement
guidelines and procedures
Key Duties &
Responsibilities:
• Check and prepare specifications, terms of reference &
statement of requirements in liaison with user Departments.
• Preparing and issuing Request for quotations or Request for
Proposal
• Conduct evaluation of bids and make appropriate recommendations
• Liaise with service providers on procurement matters
• Ensure safe custody of all procurement records
• Prepare submissions for the procurement committee
• Prepare Purchase orders and agreements for the respective
service providers
• Ensure timely delivery of goods and services
• Work with the RHSP managers and staff as part of an effective
and collegial team to achieve RHSP goals/ objectives
• Ensure timely payment of suppliers.
• Carry out any other assignments as may be allocated by the
supervisor.
Qualifications,
Skills & Experience:
·
A University degree in Procurement & Supply
chain management, Procurement & Logistics Management, Business
Administration - Procurement or any other relatedfield.
·
At least two years’ experience in procurement
and supply chain management in a busy reputable organization.
·
Should have good interpersonal skills.
·
Strong written and verbal communication skills.
·
Problem solving skills.
·
Ability to work in a busy environment and under
minimum supervision.
·
Computer skills in Navision will be an added advantage.
·
Ability to negotiate Procurement terms and conditions..
·
Knowledge of Procurement procedures.
·
Profi ciency in the use of computers especially
Excel spreadsheets, inventory, word-processing packages and e-mail.
·
Ability to use judgment and initiative in the
course of executing responsibilities. Ability to make decisions in accordance
with established policies and procedures.
·
Ability to communicate with employees, vendors,
and RHSP contacts in a courteous and professional manner.
·
Ability to prioritize multiple tasks.
Stores Manager
Reporting to:
Program Administrator
Age Limit. 25-44
years.
Job Purpose:
oversee all operations of Stores to ensure that RHSP stock is
efficiently and effectively received, stored and delivered to end users.
Key Duties &
Responsibilities:
• Overseeing all operations of stores of RHSP.
• Budgeting for stores and Preparing quarterly and annual Section
reports
• Establishing and implementing procedures and guidelines on
storage, stock control, distribution and logistics management in accordance
with departmental plans
• Initiate, formulate and implement systems, procedures and
guidelines on storage and stock control management to achieve RHSP departmental
goals and objectives
• Planning and determining overall storage capacity requirements
and optimum locations for both RHSP stocks and third party procurements in
advance, to avoid space constraints
• Categorizing products into unique product classifications in
the Store.
• Management of Information Systems, to ensure easy product
tracking and reporting.
• Co-coordinating and supervising the receipt of supplies in
the stores including allocation of space, equipment and manpower in line with
set RHSP receiving procedures
• Planning and managing stock placement locations for received
products to ensure quick order processing, and controlling and operating a
computerized store management system inventories through automated system
tracking of codes, movements, transfers and disposals/Navision.
• Planning for and organizing periodic cycle counts and stocking
exercises to provide accountability for stock holding
• Scheduling the utilization, maintenance, repair and replacement
of store equipment including their security and safeguard
• Coordinating and supervising order processing in the
stores, including planning and allocation of work schedules in accordance with
the stores management manual
• Generating, analyzing and reporting on stock positions and
consumption patterns for the entire RHSP product range and third party products
• Supervising the safety and hygiene in storage and
handling of stocks in line with International storage
standards
• Supervising staff and participating in their recruitment, training,
appraisal and development and dealing with disciplinary issues, so as to
maximize their productivity
Qualifications,
Skills & Experience:
·
Degree in Logistics and Supply Management or
other similar field (desirable).
·
At least 4 years of relevant professional experience
in Stores Management .
·
Excellent writing, computer and organizational
skills; Ability to independently plan and execute complex tasks while
addressing daily management details and remaining organized and focused on
long-term deadlines and strategy highly desirable;
·
Ability to assess problems and develop
solutions; Excellent interpersonal communication skills and excellent
organization skills;
Stores Controller
Reporting to:
Stores Manager
Age Limit. 25-44
years.
Job Purpose:
The primary duties of the Stores controller is to assist and
be a part of the Stores and stock control team in managing stocks processes and
the general stores practices. The job holder will play a key role in stock
receiving, counting, record keeping, preparation of dispatches, maintaining
order and cleanliness, and keeping the general safety of stocks, staff and the
facility, in a way that contributes directly to RHSP’s goal and objectives.
Key Duties &
Responsibilities:
• To assist sorting, pre packing and labeling of requested goods
before dispatch
• To assist in dispatching goods to their respective users
• To assist in receipt of goods / supplies in to the stores.
• To post daily goods’ transactions both receipts and dispatches
on to the Bin cards in real time
• Assist in routine stock taking and daily stock reconciliation
• Will be responsible for categorizing goods/ supplies neatly
on to their respective ranks in the store/ware house
• Inspect daily cleanliness and hygiene of the stores
• Daily inspection of drugs in the stores and look for damages
spills and expires
• Assist in secondary packaging at the warehouse
• As will be instructed from time to time, among other things,
provide periodic performance reports
• Execute all other duties as shall be assigned by
Management/supervisor-, adhere to all RHSP policies, procedures
and demonstrate high integrity.
Qualifications,
Skills & Experience:
·
Diploma in Stores Management, Procurement and
Logistics Management, and any other similar
·
qualifications.
·
Should have knowledge of managing pharmaceutical
and health products.
·
At least 2 years experience working in stores handling.
·
Able to handle multiple tasks and meet
deadlines.
·
Excellent track record in customer relations
management.
·
Should be computer literate with experience in
the use of MS Offi ce documents; and skills in stock soft ware (Tally) for data
management and reporting. Should be a person of integrity.
·
Excellent communication with good interpersonal skills.
How to apply:
Only qualified applicants should submit their application letter,
valid academic documents and detailed resume (C.V) with three recognizable
referees not later than
28th June, 2013 to:
The Human Resource Manager
Rakai Health Sciences Program,
P.O. Box 279, KALISIZO
Or Send by E-mail to:- info@rhsp.org
