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Job title: Executive
Assistant
Country: Uganda
Required languages:
English
Required IT skills:
MS Office (in general)
Salary level:
Annual gross of Uganda Shillings 31,261,538/- to 47,042,206/-.
British High
Commission Kampala
The British High
Commission Kampala (BHC) seeks to recruit a dynamic, experienced and adaptable
individual to join their busy, but rewarding, Defence Section team. "Due
to the security clearance requirements for the position, the vacancy is only
open to nationals of the following countries: The United Kingdom, the United
States, Canada, Australia and New Zealand".
The Defence Section
is seeking to recruit an individual knowledgeable and skilled in Executive
Assistant Duties. The successful applicant will have to be flexible, manage
competing priorities and work to tight deadlines. They will need to be
proactive and, in addition to EA duties, be capable of dealing with a varied
workload to include event planning, information management and accounts
verification. They will need to have excellent people skills, work effectively
within a focused environment and have the ability to work under minimum
supervision paying close attention to detail.
Key
Responsibilities
Provide efficient
and effective support to the Defence Team to include:
• Diary Management:
Ensuring the electronic diary and contact list is kept current and in a logical
order
• Correspondence:
Production, registration and dispatch of office correspondence in all its
formats
• Meetings: Plan,
organize, book and confirm meetings, including related transport, feeding and
accommodation requirements.
• Visits: Follow
logical pattern for arriving visitors and training teams to include transport,
accommodation and meeting bookings both incoming and outgoing.
• Social; Reply to
official and private invitations, organize and book catering and refreshment
required for official entertainment
• Diplomatic
Clearance; submit and monitor diplomatic clearances for staff, aircraft visits
and over flights.
• Personnel support
- Provide administrative support for Defence Section personnel
• Ceremonial events
: Assist in the organization of ceremonial events
• Filing; ensure
that files are kept current and relevant.
• VTC Coordinator;
Coordinate and administer VTC requirements
• Visitors/Office
Calls; Administer security arrangements for visitors and escort as appropriate
• Registry Link;
Act as the registry link through collection and delivery from the Registry of
all incoming hard copy mail, and the emptying and distribution of out trays.
• Line Manager
Responsibility: Be responsible for the briefing the Defence Section Driver in
the daily and weekly tasks to be undertaken.
General assistance
and any other task allocated by the Defence Adviser or Assistant Defence
Adviser
Qualifications and
Experience
a. Excellent Level
of Written and Spoken English is essential
b. Good
organisational skills essential
c. Previous
Personal Assistant experience preferred
d. Working
knowledge of MS Office Packages
e. Ability to work
under pressure and prioritise
Key Competencies
• Managing Self,
Others and Resources
• Delivering
Results
• Customer Focus
• Problem Solving
• Working with
others
• Communicating
Remuneration
Package
The gross annual
salary range for this position is Uganda Shillings 31,261,538/- to
47,042,206/-.
Contact/How to
apply:
Due to the security
clearance requirements for this position, this vacancy is only open to
nationals of the following countries: The United Kingdom, the United States,
Canada, Australia and New Zealand. Terms and conditions of employment for
locally engaged staff will apply.
To apply please
send or e-mail your CV and a covering letter explaining your suitability for
the post and how you meet the above competencies to the address below, with 3
work-related referees including copies of educational certificates to the
address below. The appointment will be subject to security clearances and
appropriate CV verification procedures:
The HR Manager
British High
Commission
4 Windsor Loop
PO Box 7070
Kampala
Email:
Uganda-vacancies@dfid.gov.uk
Clearly mark the
subject field or envelope: “BHC – Executive Assistant”. Attachments to e-mails
must not be more than 2 MB.
While we thank all
applicants for your interest, only those selected for interviews will be
contacted. Any form of lobbying will lead to automatic disqualification.
Closing date: May
9, 2013 - 5pm
