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Position Title:Finance and Administration Manager
Duty Station: Kampala, Uganda
Organization:Protecting Families against HIV/AIDS (PREFA)
Employment Type:Full Time Permanent
Reports to: Executive Director
Application Deadline:Thursday, 16th April, 2015
Organizational Profile:
Protecting Families against HIV/AIDS (PREFA) is an indigenous
Non-Governmental Organization (NGO) that was formed to contribute to Uganda’s
efforts in enhancing access to quality HIV/AIDS prevention, care, treatment,
and support services to families with a historical focus on Elimination of
Mother-to-Child Transmission (eMTCT) of HIV.
Job Summary:
The Finance and Administration
Manager will be responsible for the effective functioning of all financial and
administrative resource operations and systems in support of PREFA’s programs
and activities. The incumbent will formulate, monitor and review PREFA’s
financial resources management and utilization. He/She will also ensure the
formulation and review of administrative policies and procedures
Key Duties and Responsibilities:
1. Financial:
·
Effective and up-to-date
Financial and Accounting Manual highlighting policies, systems and procedures
available to all PREFA staff.
·
Strategic and annual budgets made
in a way that facilitates easy extraction and compilation of quarterly and
monthly budgets.
·
Standard forms appropriately
designed to facilitate submission of monthly, quarterly, and annual financial
returns to various supervisory authorities, donors and other stakeholders.
·
Statements of reconciliation and
balancing of various accounts in place.
·
Ensure timely, consolidated
financial returns and the derivative management reports submitted to and
received by the concerned supervisory authorities, donors and other
stakeholders.
·
Elaborate response to internal
and external auditors’ queries, reports or letters.
·
Valid technical advice on
financial matters provided to the Board of Directors, management, members of
staff and any other stakeholders who may need it.
·
Cash flow projections properly
and effectively done.
·
Periodical budgetary performance
reports with satisfactory explanation of the variances.
·
Satisfactory accountability
statements / reports reaching management and donors in time.
2. Administrative:
·
Administrative plans, policies
and systems in place
·
Systematic and effective goods
and services, procurement policies and guidelines in place.
·
Legal issues effectively handled.
·
Ensure technical support provided
to line managers/officers on general organizational management.
·
Inter and intra communication
systems in place.
Qualifications, Skills and Experience:
·
The ideal candidate should
preferably hold a B.Com/BBA (Accounting) or BBA (Finance),
·
Full professional qualification
in ACCA, CPA or CIMA,MBA.
·
A minimum of ten or more years
working experience, five of which should have been at senior management level
as Chief Accountant, Financial Controller or Operations management in an NGO
environment.
·
Proven knowledge of donor
financial accounting procedures and clear understanding of Government of Uganda
accounting requirements.
·
Working knowledge of computer
application and conversant in word processing, spreadsheet and at least two
accounting packages.
·
Demonstrated experience in
managing multi-disciplinary workforce, preferably in an NGO setting.
·
National and international
legislations, policies and practices on HIV/AIDS.
·
Skills in Policy and Strategy
Development
·
Good Leadership, Team Building
and Communication skills
Mode of application:
All suitably qualified and interested candidates should send a current
detailed CV, application letter, copies of testimonials and certificates; and
three professional references with telephone and email contacts.
Only short-listed candidates will be contacted.
Send to:
The Executive Director, Protecting Families against HIV/AIDS (PREFA),
Plot 71 Lithuli Avenue Bugolobi,
P.O Box 25769, Kampala, Uganda
Deadline: Thursday, 16th April, 2015
