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Position Title:Site Administrator
Duty Station: Kampala, Uganda
Organization: Fred Hutchinson Cancer Research Center (FHCRC),
Employment Type:Full Time Permanent
Job ID: 5254
Organizational Profile:
Fred Hutchinson Cancer Research Center (FHCRC), home of three Nobel
laureates, is an independent, non-profit research institution dedicated to the
development and advancement of biomedical research to eliminate cancer and
other potentially fatal diseases. Recognized internationally for its pioneering
work in bone-marrow transplantation, the Center’s five scientific divisions
collaborate to form a unique environment for conducting basic and applied
science.
About HCRI:
The Uganda Cancer Institute (UCI)/Hutchinson Center Cancer Alliance is a
collaborative venture to establish a state-of-the-art cancer treatment facility
located in Kampala, Uganda. The hope of this joint effort between the
Hutchinson Center and the Uganda Cancer Institute is the development of new
low-cost prevention and treatment strategies for ameliorating the high burden
of infection-related cancers. Clinicians and scientists will work together to
enhance patient access to care, diagnosis and research-based treatment. The
UCI/Hutchinson Center Cancer Alliance seeks to develop effective prevention and
treatment strategies for infection-associated cancers to benefit the millions
of people in Uganda, the United States, and worldwide who suffer from these
malignancies. The UCI is the sole cancer treatment and training facility in
Uganda, a country with a population of 32 million people. The Seattle-based
operations of the Alliance are governed by the Global Oncology (GO) program at
the Fred Hutch.
Job Summary:
The Site Administrator will be
responsible for steering the local communication and coordination with the
Uganda Cancer Institute (UCI) staff, and to support the effective partnership
with Fred Hutch and Hutchinson Cancer Research Institute (HCRI) - Uganda. In addition, the Site Administrator manages
administrative and operational functions for HCRI-Uganda, including overseeing
a variety of staff to include the Operations and HR Manager, IT Manager, and Training
Coordinator.
Key Duties and Responsibilities:
1. Administration and Operations Management:
·
Actively coordinates a variety of
general administrative activities necessary to maintain the daily operations of
HCRI-Uganda and supports the smooth operations of the UCI/HCCA partnership.
·
Provides input on and implements
systems and processes to ensure compliance with all HCRI-Uganda operational
policies and procedures.
·
Manages and ensures the effective
performance of three to five direct reports responsible for HR, logistics,
facilities, IT, training coordination, and administrative assistance.
·
Manages HCRI-Uganda consultants
responsible for administrative or operational functions.
·
Effectively communicates relevant
operational information to HCRI-Uganda staff, in conjunction with the Fred
Hutch Operations Senior Manager and Fred Hutch Managing Director/HCRI-Uganda
Vice President.
·
Anticipates and identifies
operational and administrative challenges for HCRI-Uganda activities and proactively
suggests areas for improvement in internal processes along with possible
solutions, and drafts original or revised policies.
·
Complies with and enforces
standard operational policies and procedures.
·
Works in consultation with the
Senior Operations Manager to develop crisis management plan and serve as
in-country point person for related issues and communications.
·
Provide technical assistance as
needed during the annual KPMG audit.
2. Facilities Management:
·
Manages and coordinates with
facility management firm, and manages facilities and assets assigned to
HCRI-Uganda on the UCI campus, as well as off-campus rental spaces, to ensure
effective, efficient, and safe operations and preservation of resources.
·
Serves as single facilities
point-of-contact for stakeholders dealing with space-related issues.
·
Actively participates in Building
Oversight Committee to support the operations of the UCI-Fred Hutch Cancer
Centre.
·
Collaborates with the Fred Hutch
Senior Operations Manager to develop plans and proposals to support requests
for new or remodeled space.
·
Ensures compliance with fire and
safety codes, conducts annual evacuation drill to test safety readiness in all
locations, and coordinates policies in conjunction with the Fred Hutch Senior
Operations Manager and Environmental Health and Safety team.
·
Works in liaison with the
environmental health and safety officials of the UCI and Mulago Hospital, when
appropriate.
·
Manages the move into and ongoing
management of the UCI-Fred Hutch Cancer Centre.
·
Manages seating assignments of
HCRI-Uganda staff and visitors.
3. Human Resource Management:
Supervises the Operations and HR
Manager and ensures effective implementation of HR policies and processes.
Works with Operations and HR
Manager to development and facilitate HCRI-Uganda retreats and other functions.
4. Information Management:
Works closely with the
HCRI-Uganda IT team to oversee the information technology (IT) requirements of
HCRI-Uganda to include the academic, business, educational, and research
information needs.
Works closely with the US-based
IT team leader and supervises Kampala based IT Manager to support priority IT
initiatives.
Actively collaborates with the
Fred Hutch Senior Operations Manager to coordinate and manage the security of
administrative and operations related electronic and paper data.
5. Training Management:
·
Mentors and supervises the
Training Coordinator responsible for HCRI-Uganda training coordination
including scheduling, facilitation, and documentation.
·
Works with the Seattle based
Senior Training Manager to support HCRI-Uganda’s training strategy.
Qualifications, Skills and Experience:
·
The Site Administrator should
hold a Bachelor's degree in Business Administration, Public Health, or related
discipline; Master’s degree preferred.
·
At least seven (7) years of
experience effectively working in non-profit/NGO sector, with at least four (4)
years in an operational or administrative role including managing staff.
·
Possess an excellent track record
of supervising staff and demonstrated ability to work as an effective member of
a senior management team.
·
Excellent written and oral
communication skills including experience communicating effectively with
partners and colleagues across time zones.
·
Proven success in identifying
issues and providing recommendations and leadership to address problems both
independently and in collaboration with a senior management team.
·
Ability to legally work in the
country of Uganda (without sponsorship).
NB: HCRI-Uganda is committed to non-discriminatory hiring practices without
;consideration, distinction, exclusion or preference on the basis of race,
colour, gender, religion, political opinion, national extraction or social
origin, HIV status, handicap, or disability.
Mode of application:
All suitably qualified and interested candidates should send their
applications to: juliek@fredhutch.org and enter “Site Administrator- 5254” in
the subject line.
