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Policy, Programme Coordination & Quality Assurance Unit
Position Title:Programme Associate
Duty Station: Kampala
Organization:UNFPA
Employment Type:Full Time Permanent
Type of Contract: Special Service Agreement
Level: UN National Consultants scale
Application Deadline:20 March 2015
Organizational Context:
Under the overall supervision of the Assistant Representative and direct
supervision of the Programme Specialist, the Program Associate – Policy,
Programme Coordination and Quality Assurance Unit (Program Associate-PPCQAU) –
will provide technical and administrative to the effective management of UNFPA
activities under the PPCQA Unit. The Program Associate-PPCQA guides and
facilitates the delivery of UNFPA programs by monitoring results achieved in
the implementation. He/she ensures and guides the appropriate application of
systems and procedures and develops enhancements as required.The Program
Associate-PPCQAU facilitates the work of consultants, advisors and experts and
establishes and maintains collaborative relationships with counterparts in
government, multi-lateral and bi-lateral donor agencies and civil society to
address emerging issues. The Program Associate-PPCQAU is a substantive
contributor to the Unit in the Country Office.
Main Tasks and Responsibilities:
·
Provide support (administrative and technical) to the PPCQAU technical team
in:
·
Coordinating and providing policy guidance in developing the National
Development Frameworks (National Development Plans, Sector Plans and District
Plans) and provide synthesized information on UNFPA Strategic Plan/CP focus
areas for incorporation/integration in the national planning frameworks.
·
Developing the United Nations Development Assistance Framework (UNDAF)
development process (from roadmap development, country analysis, strategic
prioritization/planning, writing UNDAF narrative and developing M&E
Framework) and provide synthesized information on UNFPA Strategic Plan focus
areas for incorporation/integration in the UNDAF.
·
Development of the Country Programme (CP); strengthen capacity of staff and
partners in CP Programme development processes; and facilitate development of
CP M&E framework.
·
Strengthening capacity of UNFPA staff and Implementing Partners (IPs)
capacity in developing Annual Work plans (AWPs); coordinate review and
compilation of the IP AWPs.
·
Monitoring of implementation of CP activities and outputs/results and CP
financial/logistic resource utilization rates.
·
Data collection, management, analysis, storage and dissemination including
the humanitarian assistance data.
·
Conducting programme oversight and monitoring CO’s compliance with UNFPA’s
rules and regulations (with emphasis on adherence to NEX requirements, OFA
management principles and management audit observations).
·
Coordinating the development of the Integrated Technical, Operational and
Programmatic Support (ITOPS) and monitor its implementation; and development,
monitoring and review of the Office Management Plan (OMP).
·
Conducting CP/project reviews and evaluations.
·
Preparing programme implementation reports (quarterly and annual); and
preparation of UNDAF Annual Reports, Country Profiles, County Office Annual
Report and other relevant reports as required.
·
Strengthening capacity of IPs (particularly on M&E and reporting);
conducting periodic IP assessment; and continuously updating IPs on UNFPA
policies and guidelines.
·
Maintain records of monitoring information in a manner that is easily
assessable by all staff and monitoring information users
·
Participate in Joint monitoring visits, prepare synthesis reports from the
visits and monitor the implementation of the recommendations from the monitoring
missions.
·
Participate in UN Joint M&E Technical Working Group (TWG);
National/Sector Programme Development and M&E TWGs; Regional Office
Programme Support Team and any other forum; as delegated by the technical
staff.
·
Provide administrative support for meetings/workshops that are organised by
the PPCQA Unit.
·
Assist the PPCQAU staff in ensuring their trip reports, accountability
reports, timesheets and other relevant reports are completed and submitted in a
timely manner.
·
Provide general administrative support to the PPCQA team including
procurement requests, photocopying, binding and any other related work.
·
Provide assistance to the PPCQAU team in general organization of their
offices.
Required Competencies:
Functional competencies:
- Advocacy/Advancing a policy oriented agenda
- Results-based programme development and management
- Innovation and marketing of new approaches
- Leveraging the resources of national governments and partners/Building
strategic alliances and partners
- Resource mobilization
- Meeting/workshop management
- Office management
Core Competencies:
- Values: Integrity/Commitment to mandate, Knowledge sharing/Continuous
learning, Valuing diversity
- Managing Relationships: Working in teams, Communicating information and
ideas, Conflict and self-management, interpersonal relations.
- Working with people: Empowerment/Developing people/Performance management
- Personal Leadership and Effectiveness: Strategic and analytical thinking,
Results orientation/Commitment to excellence, Appropriate and transparent
decision making
Job Requirements:
- Academic Requirements: Bachelor’s degree in social sciences, statistics,
population studies, development and gender studies, or other relevant field.
Master’s degree in the related field is an added advantage.
- Post-graduate diploma in project planning and management or monitoring
and evaluation is an added advantage.
- Experience: 3 to 5 years professional experience preferably in
programme/project management in the public or private sector.
- Languages: Fluency in oral and written English.
- Computer skills: Proficiency in current office software
applications.
Additional Information:
· We will only be able to respond to those applicants in whom the Country
Office has further interest.
· UNFPA offers an attractive compensation package commensurate with
experience
· UNFPA does not solicit or screen for information in respect of HIV or AIDS
and does not discriminate on the basis of HIV/AIDS status
· UNFPA is committed to maintain balanced gender distribution of the
positions and therefore encourage women to apply
Mode of application:
· Should be sent to vacancyug@unfpa.org
· Applications should be less than 10MB. (This includes the Cover letter and
the P11 Form). All applicants must fill the P11 Form.
· The subject of the email should clearly reflect the position you are
applying for and include your full names.
· Only online applications will be accepted
Deadline for applications: 20 March 2015
IMPORTANT:
There is NO application processing or other fees at any stage of UNFPA
application processes
