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Position Title:Medical Assistant (Short term)
Duty Station: Peace Corps Uganda (PCUG) Office, Kampala
Organization:Peace Corps Uganda (PCUG)
Employment Type:Full Time Permanent
Reports to:Peace Corps Medical Officer (PCMO)
Position Classification: Personal Services Contract / 3months, 40hrs/week (This is a
local hire position)
Application Deadline:Monday January 19, 2015, 4:45pm
Background Information:
The Peace Corps is an agency of the United States Government, which sends
American Volunteer development workers to assist in capacity building and
technical assistance activities in over 70 countries worldwide. Peace Corps Uganda invites applicants for the
position listed above which is based in Kampala, Uganda. See http://uganda.peacecorps.gov for details about Peace Corps Uganda. For
more details about this job, and forms to fill, please refer to the website (http://uganda.peacecorps.gov/content/jobs-peace-corps)
The Medical Assistant (MA) performs a variety of clinical and
administrative duties in support of the health unit. The MA reports to the
Country Director (CD) for administrative issues and works under the direction
of the Peace Corps Medical Officer (PCMO).
The MA is responsible for providing administrative support and, to the
extent credentialed, clinical support, including but not limited to; working as
the health unit receptionist, actively assisting the PCMO in clinical
procedures (*), screening phone calls, taking messages, maintaining records of
all international phone calls and faxes, coordinating requests, medical
appointments, distribution of medicines to PCVs (includes Peace Corps Trainees
and Response Volunteers) under PCMO oversight, and other clerical and
administrative functions in support of the PCMO(s).
(*) Clinical duties will be performed as approved by the Medical Director/Chief
of Clinical Programs, Volunteer Support, with clinical oversight by the PCMO.
MAJOR DUTIES AND RESPONSIBILITIES
Support to the Health Unit
The MA coordinates responsibilities directly with the PCMO. Must adhere to
confidentiality regarding PCVs medical issues and possess excellent
interpersonal skills.
I. Clinical Support
·
Serves as chaperone.
·
Responsible for sterilization of
equipment.
·
Responsible for follow up on
results and consultation forms from medical service providers. Ensure this
information is relayed to the PCMO for review.
·
Conducts follow up with
laboratories when results are not received. Files all results in corresponding
medical charts when requested by the PCMOs. Coordinates with support staff to
retrieve PCV laboratory results and delivers PCV laboratory samples to ensure
smooth processing of required tests.
·
Performs clinical privileges as
approved by the Medical Director/Chief of Clinical Programs, Volunteer Support,
with oversight by the PCMO.
II. Administrative Support
·
Screens office phone calls and
takes messages when PCMO is unavailable.
·
Places and returns telephone
calls in the health unit, including scheduling, modifying, and canceling
appointments in coordination with PCVs, PCMO and other personnel, such as
clinicians and laboratories.
·
Drafts correspondence such as
letters, memos, fax covers, etc. at the request of the clinical staff to PCVs,
laboratories, hospitals, etc.
·
Routes incoming correspondence to
PCMO, stamps and files routine correspondence.
·
Prepares mailings, including
laboratory samples and medical supplies to be sent to PCVs, training sites and
other destinations and forwards them to the appropriate administrative staff
for mailing by courier or ground transportation.
·
Responsible for photocopying for
the health unit.
·
Responsible for requesting office
supplies and materials for use at the health unit.
·
Regularly updates the list of
medical facilities and medical service providers under the instruction and
oversight by PCMO.
·
Assists PCMO in reviewing the PCV
handbook in the areas corresponding to medical information given to PCVs during
Pre-Service Training (PST). Updates medical facilities and medical providers’
addresses, contact information, and any other information required in this
Handbook.
·
Manages the medical library in
the health unit. Maintains a detailed list of all books and media materials
such as CDs, DVDs, etc.
·
Responsible for the reception,
registration, and filing of all medical bills submitted by PCVs and local
medical service providers. Submits bills to PCMO for approval, verifying name
of Volunteer, date of services rendered, and that services were requested by
PCMO.
III. Medical Supply Duties
·
Ensures an adequate supply of
disposable materials, maintains inventory within the medical unit, and keeps
PCMO informed.
·
Responsible for updating medical
inventory when medication/supplies are delivered:
·
- Routinely informs the Medical Supply Inventory Control Clerk
(MSICC)/General Services Manager (GSM) of any updates or modifications to the
medical supply inventory in order to maintain the Medical Inventory Workbook.
·
-Keeps an accurate control of the expiration dates of all medicines and
alerts the PCMO of upcoming expired medications.
·
-Upon receipt of ordered medicines, medical kits, and vaccines by
Acceptance Point Clerk (APC) ensures their transfer to the health unit by the
APC.
·
-Responsible for organization and re-shelving.
·
Drafts and prepares orders for
supplies based on needs, historical data, and inventory availability.
Collaborates with the PCMO to order medical supplies from PC/HQ.
·
Prints completed form and files
with all completed PL 2006 forms according to fiscal year. Assists medical
staff in the monitoring of the medical supplies budget. Files a copy of each
transfer form from APC to the health unit in accordance with the corresponding
order
IV. Other Duties
·
Attends staff meetings,
in-service trainings, and retreats when indicated.
·
Understands and complies with
Peace Corps safety and security policies and procedures.
·
Complies with Peace Corps code of
ethics.
·
Files all documents produced by
the position in accordance with the Peace Corps rules and regulations.
·
Performs other assignments
considered as necessary by the supervisor.
QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE
a.
(1) Successful completion of a
nursing school (technical/university degree), general medical school, medical
assistant program, and valid registered clinical licensure/diploma or,
(2) Applicable knowledge and experience obtained through on-the-job
training or under the direct guidance of a provider (supporting documentation
must be submitted).
b. Two years progressively
responsible related experience with knowledge of administrative medical duties
related to health services. Clerical and secretarial experience desirable.
c. English fluency required.
d. Basic knowledge of
administration of health units/facilities, including procurement of medical
supplies and inventory control.
e. Knowledge of Microsoft
Office programs (Word, Power Point, Access, Outlook, and Excel).
EFMs are welcome to apply.
How to apply
Only Electronic Submissions will be accepted.
Please submit a Word formatted letter of interest, resume, names and
contact information for three references to applications@ug.peacecorps.gov
Clearly indicate the position applied for on the subject line of the cover
email: For example “Medical Assistant”. Submitted documents become the property
of the Peace Corps and will not be returned.
You will be contacted ONLY if you are deemed qualified. If called for an
interview, you will be expected to bring a reference letter from your area
Local Council (LC1) as well as your academic credentials.
