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The Uganda CCM seeks to recruit/engage a highly skilled, experienced and
motivated person to fill the following position at the Uganda CCM Secretariat,Jobs in Uganda,
Position Title: CCM FINANCE AND ADMINISTRATIVE OFFICER
Contract Terms: Two years, renewable upon satisfactory performance
Remuneration: Competitive& Attractive
Reports to: CCM Secretariat Coordinator
Accountable to: The Uganda CCM
Organization:Uganda Country Coordinating Mechanism (CCM)
Primary Location:Uganda AIDS Commission, Ntinda – Kampala
Minimum Experience : 5 (Years)
Job Type : Full-time Employment
Brief Company Profile:
The Uganda Country Coordinating Mechanism (CCM) is the Board at country
level that oversees the mobilization of resources and grant implementation to
ensure that Funding requests and applications to the Global Fund are country
led, and grants are effectively and
efficiently implemented in Uganda. The Uganda CCM is supported by an
Independent Secretariat to enable it meet its objectives and fulfill its
oversight function over Global Fund grants and programmes in Uganda.
Academic & Professional Qualifications:
• A Master’s degree in Finance, Accounting, Business Administrationor
equivalent
• A professional finance & accounting qualification e.g. ACCA or CPA
• Professional training in management and administration Working
Experience, Skills& Abilities:
• At least 5 years relevant experience in financial management, accounting
and administration
• Experience of working with multi/bilateral organizations, national and/
or international NGOs
• Excellent computer skills, specifically Spreadsheets, Word processing,
Internet and E-mail
• Good numerical skills and highly detail-oriented (attention to detail)
• Excellent oral and written communication skills
• Excellent administration, planning and organizational skills
• Good team work and interpersonal skills
• Exceptional problem-solving abilities
• Experience and skills in logistical planning and management
• Demonstrated experience in standard budgeting and financial management
practices
• Experience of using accounting software and practical knowledge of Pastel
will be an added advantage
• Ability to compile information, analyze data according to protocols, and
prepare reports
• Ability to maintain updated financial management information and records
Duties and Responsibilities:
The Finance & Administration Officer maintains robust finance and
administration management systems of the CCM Secretariat by undertaking the
following duties and responsibilities:
1. Participates in the CCM’s resource mobilization initiatives and supports
the development of CCM work plans and budgets annually
2. Undertakes CCM Secretariat activities according to the approved CCM work
plans and budgets
3. Monitors material and financial resources of the CCM while overseeing
adherence to professional practices and CCM financial management and
administrative policies and procedures in all financial transactions
4. Maintains up to date records of CCM budgets, financial transactions and
accounts under the supervision of the CCM Secretariat Coordinator
5. Provides technical guidance and support to the CCM and CCM Secretariat
personnel on financial and administrative management matters
6. Liaises with Recipients of the CCM Funding for timely financial
management and implementation of CCM work plan activities
7. Prepares routine financial and management reports for the CCM, its
various Committees, CCM Funders, the CCM Funding Recipient, Donor Financial
Management Agents, and CCM Secretariat Coordinator as stipulated in the CCM
Funding Agreements
8. Ensures compliance to all donor and statutory requirements
9. Coordinates the preparation of final books of account and preparation
for annual CCM expenditure reviews, external audits and responses to any
queries there from, as well as mandatory inquiries as appropriate to meet CCM
Funding requirements
10. Maintains and regularly updates the CCM’s Fixed Assets Register and
commodity inventory, and manages and controls CCM stores
11. Coordinates all the CCM Procurement activities and implements the CCM
procurement systems and policies according to the CCM Manuals and Plans
12. Provides administrative and logistical support to the CCM in the
organization and coordination of CCM meetings, committee/subcommittee meetings
and any other CCM activities as necessary
13. Supports and services the CCM Finance and Procurement Committee to
enable it carry out oversight of financial and procurement aspects of Global
Fund grants in Uganda
14. Manages the routine functioning of the CCM Secretariat offices,
including the maintenance of office equipment, furniture, supplies and
communications (mail, phones, internet, website, etc.)
15. Provides financial and logistical support to CCM Members for field
visits to Global Fund programme implementation sites in Uganda;and also make
accommodation, travel and subsistence arrangements for regional
&international meetings, workshops and conferences
16. Maintains a record of CCM members’ participation and attendance at all
CCM oversight activities, meetings, workshops; and informs the CCM Secretariat
Coordinator of those instances when individual member attendance does not
conform to the requirements of the
CCM Governance Manual
17. Reviews and synthesizes the Enhanced Financial Reports (EFRs) of
institutions implementing Global Fund programmes in relation to the
programme activities and set targets
18. Reviews and synthesizes the audit reports issued by the Office of the
Auditor General on the financial performance of the institutions implementing
Global Fund programmes
19. Performs any other duties and responsibilities as assigned by the CCM
Secretariat Coordinator
REQUIREMENTS FOR ALL APPLICANTS:
Applicants must provide and attach the following:
• Application cover letter
• Curriculum Vitae (CV) with valid Address, Telephone and E-mail contact
details
• Contacts of two (2) Referees (including email and telephone contact
details)
• Copies of academic and professional qualification transcripts &certificates
• Two (2) recent passport size photographs
• Copies of letters of appointment from previous and/or current
employer(s)
Mode of Application:
For further information about the Uganda CCM, please visit our website: www.globalfundccm.org.ug
Applications Should Be Submitted to the Office of:
The Chairperson of the Uganda Country Coordinating Mechanism (CCM)
C/O Uganda AIDS Commission,
Plot 1-3 Salim Bay Road, Ntinda.
P.O. Box 10779,
Kampala, Uganda
Applications must be received no later than: 5:00pm on 30th June 2014
Note: Only short- listed applicants will be contacted for interviews, and will be
required to bring originals of their academic & professional certificates
and transcripts. Successful candidates will be informed accordingly.
