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Regional Service Centre at Entebbe jobs in Uganda
Position Title:HUMAN RESOURCES ASSISTANT, FS4
Department/ Office: Regional Service Centre at Entebbe
Primary Location:ENTEBBE
Job Type : Full-time Employment
Closing date: 4 June 2014
Job Opening number: 14-HRE-RSCE-35300-F-ENTEBBE (R)
United Nations Core Values: Integrity, Professionalism, Respect for
Diversity
Special Notice
This "Recruit from Roster"
job opening is only open to roster applicants who are already placed on
pre-approved rosters, following a review
by a United Nations Central Review Body. Only roster applicants who were placed
on rosters with similar functions at the same level are considered to be
eligible candidates. Eligible applicants receive an email inviting them to
apply. Rostered applicants are encouraged to apply only if they are interested
and available to take up the position at the duty station/s specified in the
Job Opening. Applying to this job opening carries an expectation to accept the
offer, if selected.
Org. Setting and Reporting
The incumbent of the position will report to the Service Line Manager
Benefits and Payroll (Civilian International) and will be responsible for
assisting with Time and Attendance.
Responsibilities
Within limits of delegated authority, the Human Resources Assistant FS-4
will carry out the following duties: (These duties are generic and may not be
performed by all Human Resources Assistants FS-4)
Recruitment and Placement
• Participate in the selection of candidates; including conducting roster
searches for applicants and identifying short-lists of candidates, evaluating
and screening applications, generating personal history profiles of candidates,
facilitating the interview process and acting as ex-officio.
• Assist in the filling of vacant posts for all categories, including
initiating and following-up on reference checks and academic qualifications,
ensuring the completion of the pre-recruitment formalities, calculating
salaries and related benefits, and preparing and dispatching offers of
appointment and Statement of Emoluments.
• Organize entry tests for locally-recruited staff.
• Oversee the maintenance of vacancy announcement files.
• Update staffing tables and track status of recruitment cases.
• Review and process personnel actions through IMIS
• Coordinate with FPD and selected candidates on travel arrangements, visa
matters and shipment of personal effects.
• Formulate the agenda and ensure that all relevant documentation required
for recruitment related meetings is provided.
• Advise staff on visa matters.
Administration of Entitlements
• Prepare letters of appointment.
• Review and process requests for entitlements and claims.
• Assist in the review and processing of data pertaining to conditions of
service.
• Advise staff on conditions of service and entitlements.
• Keep the attendance records of locally and internationally recruited
staff members, UNPOL and UN Military Observers.
Staff Development and Career Support Training
• Assist in the organization and scheduling of career related training courses
and workshops by contacting participants and providing information.
• Provide logistics and administrative support to trainers.
• Maintaining an information database of all career related cases received
in the field.
• Review and process data pertaining to staff development and career
support training.
• Support the Field Career Development Officer where appropriate.
Classification
• Assist in reviewing and processing requests for classification by
reviewing completeness of requests.
• Provide advice and answer general queries on classification procedures
and processes.
General
• Conduct exit briefings for separating staff and assist them in final
arrangements.
• Maintain HR related automated systems and applications including
automated databases containing Human Resources related statistics and prepare
periodic reports.
• Research precedents and other background information required for the
review of requests for exceptions to the Staff Rules.
• Undertake research on a range of Human Resources related issues and
assist in the preparation of notes/reports.
• Provide general office support services; process, draft, edit, proofread
and finalize for signature/approval a variety of correspondence and other
communications; perform budget preparation, input, monitoring and
implementation in information systems; set up and maintain files/records
(electronic and paper); schedule appointments/meetings, monitor deadlines, etc.
• Prepare written responses to queries concerning human resources related
matters.
• Initiate and maintain reference files and records, both in electronic and
hardcopy format.
• Schedule appointments and meetings including the monitoring of
deadlines,.
• Assist in the preparation of all the necessary documentation for
distribution to various offices, and departments plus other DPKO/FPD missions
and United Nations Headquarters by typing, revising, formatting and compiling
documents.
• Perform a range of administrative duties (leave recording, request for
office supplies and equipment, etc.).
• Distribute routine work to junior support staff ensuring efficient and
timely execution of the work.
• Train and provide guidance to new and lower-level staff in the unit.
• Perform other duties as required.
Competencies
Professionalism:
-Knowledge of human resources policies, procedures and practices and
ability to interpret and apply them in an organizational setting.
-Ability to identify issues, formulate opinions, make conclusions and
recommendations.
-Demonstrates use of initiative and makes appropriate linkages in work
requirements and anticipates next steps.
-Shows pride in work and in achievements;
-Demonstrates professional competence and mastery of subject matter.
-Is conscientious and efficient in meeting commitments, observing deadlines
and achieving results.
-Is motivated by professional rather than personal concerns.
-Shows persistence when faced with difficult problems or challenges.
-Remains calm in stressful situations.
-Takes responsibility for incorporating gender perspectives and ensuring
the equal participation of women and men in all areas of work.
Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is
willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such
decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility
for team shortcomings
Client Orientation:
-Considers all those to whom services are provided to be “clients ” and
seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining
their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment
to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
Fluency in spoken and written English is required. Knowledge of a second UN
language is an advantage.
Education
High school or equivalent diploma is required. Technical or vocational
certificate in human resources, business administration or personnel
administration is a requirement.
Work Experience
At least 6 years of progressively responsible experience in human resources
management or other related fields.
Languages
English and French are the working languages of the UN Secretariat. For the post advertised, fluency in oral and
written English is required. Knowledge
of another UN official language is an advantage.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which
may be followed by competency-based interview.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men
and women to participate in any capacity and under conditions of equality in
its principal and subsidiary organs. (Charter of the United Nations - Chapter
3, article 8). The United Nations Secretariat is a non-smoking environment.
Mode of Application:
If you are qualified and interested in
please submit your resume online by visiting the e-recruitment website HERE.
