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Uganda jobs at Nkumba University,- Uganda,Jobs Vacancy in Uganda,
Position Title:Administrative Secretary (2)
Reports to: University Secretary
Organization:Nkumba University,
Primary Location:Nkumba University, Entebbe
Job Type : Full-time Employment
Salary Scale: NU 7
Age limit: 27 – 45years
Terms of service: Permanent
JOB PURPOSE
To provide high level
administrative assistance to the department head; performs a full range of
varied complex, sensitive, highly responsible, and confidential office
administrative, secretarial, and advanced clerical, support functions of a
general or specialized nature with only occasional instruction or
assistance, exercise good judgment and
maintain confidentiality in maintaining and sensitive information, records, and
reports.
MAIN RESPONSIBILITIES
a) To perform duties of a personal assistant
b) To be in charge of the respective office
c) To maintain calendar of activities,
meetings, various events assigned for the department head; coordinate
activities and meetings, schedule meetings.
d) To prepare special reports and
correspondences and perform special project that may require researching,
gathering and organising information from a variety of sources.
e) Process mail including receiving,
screening, time – stamping and distributing incoming and outgoing
correspondence and packages.
f) To develop, manage and maintain an
up-to-date and effective filing system
g) To receive and screen communications
received in the office
h) To deal with all the public relations issues
in the respective office
i) To supervise departmental office support
staff
j) To manage departmental or office petty
cash
k) To organise and serve as secretary at
departmental meetings
l) To maintain the itinerary for the head of
department
EDUCATION AND EXPERIENCE
a) Bachelors degree in one of the following
fields
i. Secretarial Studies,
ii. Office Administration and Secretarial
Studies
iii. Office Management
b) A minimum of two years’ experience in
secretarial work
c) A masters degree will be an added
advantage
SKILLS AND COMPETENCES
d) Computer skills in various software
applications
e) Communication skills
f) Customer care
g) Interpersonal skills
h) Information management skills
i) Letter writing and report presentation
j) Initiative and reliability
k) Integrity & Leadership skills
HOW TO APPLY
Interested persons should submit 13 copies of the following documents not
later than 5:00 p.m. 19th May 2014 by either hand delivery or post to the
address below:
Dully filled application form
which can be accessed on www.nkumbauniversity.ac.ug (A MUST)
Detailed curriculum vitae.
Copies of certificates and three
sealed letters of reference.
The University Secretary,
Nkumba University,
P.O. Box 237,
Entebbe.
NOTE:
Please indicate the post applied
for on the envelope (‘‘Application for the position of ………’’.)
ONLY SHORTLISTED CANDIDATES WILL
BE CONTACTED.
