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Position Title: Program Administrator,Jobs in Uganda,
Code: HR048
Organisation:Uganda Christian University
Category: Administrative
Department: Uganda Studies Program (USP)
Location: Mukono
Pay Rate: CU 7
Job Description:
Purpose: To ensure the successful running of the USP office by taking leadership on
administrative responsibilities and otherwise supporting the USP Director as
necessary.
Duties and Responsibilities
·
Departmental Financial
Accountability
·
Coordinate with DVC (F&A)
and Directorate of Finance/Accounts Office
·
Follow up requests for funds
as initiated by USP Director
·
Organize and submit all
departmental accountability
·
Maintain records compatible
with UCU accounting system
·
Office Administration
·
Supervise office cleaner,
driver, and administrative assistant
·
Oversee human resource
details
·
Track annual leave and
compensation days
·
Ensure stock of necessary
office supplies
·
Transportation Coordination
·
Coordinate schedule of USP
van
·
Coordinate use of private
hire vehicles for additional office and student practicum travel
·
Coordinate transportation
requests for departmental travel
·
Use Microsoft Excel to
develop clear transportation schedules and communication schedules to all
members of department.
·
Interdepartmental Coordination
·
Coordinate between full-time
and part-time USP lecturers and Academics Office and Payroll Office.
Communicate with UCU
departments as necessary
·
Registrar’s Office
regarding the time table and student enrollment
·
Office of Records
regarding transcripts
·
Facilities and Capital
Projects
·
University Information
Systems
·
Security
Mukono Home Stay Coordination
·
Recruit, orient, evaluate and
maintain communication with families
·
Oversee work of home stay
coordinators
·
Orient and debrief students
·
Maintain clear records of
students and host families used each semester
Rural Home Stay Coordination
Recruit, orient, evaluate and
maintain communication with families
Oversee work of home stay
coordinators
Orient and debrief students
Maintain clear records of
students and host families used each semester
Travel with students to rural
home stay location for one week each semester
Preferred Skills:
Qualifications and Experience
·
Be a committed Christian.
·
Have a good bachelor’s degree
(required) and some post-graduate training.
·
Have 3 years of work experience.
·
Demonstrate excellent command of
written and oral English.
·
Have good computer skills,
particularly Microsoft Word and Excel.
·
Have experience in financial
accounting.
·
Have good interpersonal skills
and the ability to deal professionally in a cross-cultural work environment.
·
Be willing to work flexible hours
including evenings, weekends and overnight travel and be available by phone
outside of normal office hours.
·
Be willing to reside in the
Mukono area.
Application method:
Send two (2) copies of an
application letter clearly demonstrating suitability together with updated
Curriculum Vitae and three references.
Attach two (2) copies of
academic and professional certificates and transcripts
An essay describing why you
are interested in this position. The essay should be between 280 and 300 words
and must be typed and printed out. Handwritten essays will not be accepted.
To:
The Director of Human Resource
& Administration
Uganda Christian University
Pilkington Building
Po Box 4, Mukono
Deadline: 5:00p.m. Thursday, 17th
April 2014
Only short listed candidates will
be contacted
