Administrative Assistant,vacancy in Uganda, Jobs in Uganda,

Position Title: Administrative Assistant,Jobs in Uganda,

Code:    HR047

Organisation:Uganda Christian University

Category:            Administrative

Department:      Uganda Studies Program (USP)

Location:             Mukono

Pay Rate:             CU 8

Job Description:              

Purpose:

To assist in the successful running of the USP office by handling administrative responsibilities and assisting and supporting the USP Administrator and Director as necessary.

Duties and Responsibilities

    Office Administration

·                 Oversee and carry out various daily departmental administrative functions.

·                 Perform regular secretarial duties for the department: answer phone calls, type correspondence (including email), order office supplies, maintain the office appointment calendar, screen incoming mail, arrange departmental meetings, photocopy materials, etc.

·                 Coordinate, initiate, prepare and monitor various administrative /operations forms, ensuring timely completion of documents.

·                 Organize and maintain departmental files and records using computer software.

·                 Develop and maintain, using computer software, various logs and other record-keeping systems related to assigned functions.

·             Interdepartmental Coordination

·                 Ensure proper registration of USP students into the University system.

·             Academic Coordination

·                 Coordinate logistics for USP departmental courses including attendance sheets, student reading reports, and meeting with class representatives.

·                 Coordinate with lecturers of USP courses regarding time table, assignments, readings and other course related issues.

·                 Coordinate academic speakers and field trips.

    Other Responsibilities

·                 Assist with USP travel, including advance planning and logistics coordination as well as participation on trips as determined by supervisor.

·                 Assist with practicum placements and coordination with practicum sites.

·                 Confer regularly with immediate supervisor, other departmental/University personnel and/or individuals outside the University to plan and coordinate activities, exchange information and resolve problems.

·                 Perform other related duties as assigned.

Preferred Skills:              

Qualifications and experience

·             Be a committed Christian.

·             Have a good bachelor’s degree (required).

·             Have 2 years of work experience.

·             Demonstrate excellent command of written and oral English.

·             Have good computer skills, particularly Microsoft Word and Excel.

·             Have good interpersonal skills and the ability to deal professionally in a cross-cultural work environment.

·             Be willing to work flexible hours including evenings, weekends and overnight travel and be available by phone outside of normal office hours.

·             Be willing to reside in the Mukono area.

Application method:

    Send two (2) copies of an application letter clearly demonstrating suitability together with updated Curriculum Vitae and three references.

  Attach two (2) copies of academic and professional certificates and transcripts

    An essay describing why you are interested in this position. The essay should be between 280 and 300 words and must be typed and printed out. Handwritten essays will not be accepted.

To:

The Director of Human Resource & Administration

Uganda Christian University

Pilkington Building

Po Box 4, Mukono

 Deadline: 5:00p.m. Thursday, 17th April 2014

Only short listed candidates will be contacted