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Position Title: Procurement Officer,Uganda Jobs 2014,
No. of Vacancies: 2- Position
Reports to : Senior Procurement Officer
Organisation: PostBank Uganda Ltd,Jobs in Uganda,
Education Level: Bachelor’s degree
Minimum Experience : 3 (Years)
Job Type : Full-time Employment
Brief Company Profile:
PostBank Uganda Ltd is a government owned bank regulated by Bank of Uganda
under the Financial Institutions Act, 2004. The bank focuses on the mass market
with operations spread across the country. The bank is growing and expanding
its operations, hence creating job opportunities for qualified persons to fill
the positions above.
Role:
The position holder shall work within the relevant guidelines under which
the bank operates and internal policies or manuals. The holder shall perform
duties and responsibilities of procurement and disposal unit and provide
technical advice and guidance to various stakeholders in the procurement and
disposal cycle/process.
Key Result Areas
Bid solicitation and contracting:
· Act as liaison for requisitions received from user departments and advise
users on completeness and procedure applicable. Receive, record and reference
all requisitions received.
· Draft solicitation documents, prepare for Contracts Committee submissions
as required including nominations for shortlists, evaluation and negotiation
teams, procurement methods applicable etc.
· Issue and receive bids on PDU’s behalf, conduct bid opening, pre-bid
meetings and negotiations as may be required
· Provide guidance on bid evaluations using right criterion as may be
required or review such reports
· Ensure accurate and timely communication of bid notices, evaluation
results, award notices.
· Draft contractual documents as may be appropriate for various contracts
for preview and ensure timely picking of the same by providers.
· Conduct prequalification of providers, maintain and subsequently update
the database as may be required with the bank’s changing requirements.
· Conduct sustainable sourcing strategies that help bank obtain value for
money and cut on cost of doing business
· Ensure timely circulation of files for all meetings and attend contracts
committee meetings when called upon Contract Management and monitoring:
· Proper profiling of all procurements and disposals as may be required from
requisition to final payment and proper follow-up
· Advise users on the appropriate monitoring tools as per contract or
particular procurement and on contracts about to expire for required attention
· Attend review meetings and ensure measurement tools achieve the bottleneck
requirements
· Ensuring value for money payments against all invoices in a timely manner
· Advise providers and contractors on performance targets in line with
contract and securities provided thereof.
· Proper system updates on all contracts placed as well as payments made for
each transaction.
Reporting
· Ensure accurate monthly detailed report for the department activities and
that of PPDA are submitted in timely manner as required
· Managing of the bank’s tender portal with PPDA and the bank’s website as
may be applicable
· Use of right documentation in all transactions
Disposal of assets
· Advise on aggregating of disposable assets and the appropriate methods to
maximally obtain value from each sale.
· Provide guidance on the constitution of boards of survey, valuation
reports to final sale.
Minimum requirements
· Degree in Procurement and Logistics or B.Com (Procurement) or Degree in
Purchasing and Supplies from recognized university.
· At least CIPS level 4.
· Proven minimum of at least 3 years’ experience in a reputable PDU in
central government or private firm.
· Strong analytical, managerial and negotiation skills.
· Knowledge of PPDA Act, regulations and guidelines of both 2003 and 2013 as
well as best practice principles in procurement and disposal processes.
· Ability to manage stakeholders and divergent processes and situations in
the procurement framework.
The following documents should accompany the application:
· A detailed CV
· Certified copies of certificates and testimonials.
· Applicant’s address and daytime telephone contact
· Postal/ email address and daytime telephone contact of three referees of
good standing in society.
Mode of Application:
Applications must reach the address below by 2nd May 2014 5.00 pm.
Head Human Resources,
PostBank Uganda Limited,
Plot 4/6 Nkrumah Road,
P.O Box 7189 Kampala (U).
