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Job title: Office Secretary (2)
Organisation: Ministry of Works and Transport
Employment type: Full time
Location: Jinja and Mbarara
Job category: Administrative/Clerical
Minimum years of experience: 3 years
Minimum degree: Diploma
Closing date: March 28, 2014 - 5pm
Duties and Responsibilities:
• Visiting websites and offloading information and sending and receiving
e-mails
• Receiving incoming mails and ensuring the timely and correct distribution
and dispatch of outgoing mail
• Ensuring timely work and information flow to and from the office
• Taking dictations, transcribing and presenting accurate and error free
work for the Workshop Manager
• Attending to callers either in person or on telephone
• Organizing meetings, taking minutes and conveying decision of such
meetings to the relevant action officers/offices
• Ensuring that relevant documents for meetings and speeches are produced
on time and properly organized
• Provide office managerial services such as:- Ensuring cleanliness and
orderliness of the office Ensuring that all systems, installations and office
equipment function properly at all times and that the Workshop Manager is
promptly informed of the faults
• Managing records in accordance with established security and record
management procedures Requisitioning and managing office stationery, office
supplies and equipment
• Oversee the secretarial and support personnel deployed in the office
including cleaners
• Perform any other duties as may be assigned from time to time
Qualifications, Skills and Experience:
• The ideal candidates for the aforementioned administration jobs should
hold a Diploma in Secretarial Studies
• Computer literacy skills in Microsoft Word, Access and Excel, PowerPoint
etc
• At least three years’ working experience as a Secretary
How to apply:
All suitably qualified candidates should send their duly filed
applications,
to the Principal Human Resource
Officer,
Ministry of Works and Transport,
Plot 57/59 Jinja Road Kampala. Uganda
