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Position Title: Finance and Administration Assistant
Reports to: the Program Finance and Administration Officer
Location: Kampala, Uganda.
Background Information:
AWF is seeking a highly motivated individual to provide administrative,
logistical and financial support to its
Tourism for Biodiversity Program in
Uganda. This position reports to the Program Finance and Administration Officer
and will be based in Kampala, Uganda.
Key Responsibilities
·
Support the supervisor in daily,
real-time entry of program payables accounting data in Serenic, ensuring
monthly close deadlines are adhered to
·
Follow-up on invoices with
vendors for timely month close program
payments
·
Help to prepare and maintain
office petty cash and expense trail for
timely monthly report generation
·
Work with the supervisor to
ensure staff receive the necessary support in planning field/business trips.
This includes making flight and hotel reservations as well as process visa
applications as required
·
Inform the supervisor of upcoming
large payments
·
Ensure that staff advances are
provided timely and closed by staff upon return
·
Ensure administrative, financial and
logistical compliance to USAID rules and regulations
·
Provide support in day-to-day
front office management this includes making and receiving calls, sharing of
messages to staff in a timely manner, facilitating courier services for
out-going mail/parcels and ensure efficient tracking
·
Provide back-up for team and
follow-up on pending procurement tasks
·
Provide back-up to Communications
Officer on issues relating to arranging meetings within office premises
Qualifications
·
Book
keeping qualification, minimum CPA1, Office Administration (logistics and
procurement)
·
At least 2 years relevant experience in a busy office
·
Proficiency in the use of
computers, especially Microsoft Excel ,word and accounting data bases
·
Familiarization with government
regulations (Income tax, VAT and duty requirements)
·
Prior experience working for
USAID programs an added advantage
·
Self-driven with high attention
to detail and ability to meet strict deadlines
·
Ability to manage multiple tasks
and prioritization
·
Excellent verbal and written
communication skills
·
Excellent organizational aptitude
and coordinating ability
·
Ability to assess and react
appropriately to changing circumstances
·
Ability to work as part of a team
in a multicultural environment
·
Willingness to travel, sometimes
to remote areas
CLOSING DATE : APRIL 4, 2014
How to Apply:
If you are qualified and interested in discussing this engagement in more
detail,
please submit your resume in confidence to the website on the link below:
