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Post Title: Administrative Assistants –Level 6 (5 vacancies)
Organisation:The Microfinance Support Centre Limited (MSC)
Main role: Provide administrative and logistical support
to Management and ensure easy and orderly access to records and information as
well as processing of information.
Reports to: Heads of Departments
Background Information:
The
Microfinance Support Centre Limited (MSC) is a linchpin of Government of
Uganda (GOU) micro credit programmes under the Rural Financial Services Strategy.
MSC
facilitates access to affordable, sustainable and convenient financial
and
Business Development services to active and productive Ugandans.
MSC
Ltd supports legally established entities engaged in the value chain
namely;
production, value addition and marketing enterprises.
In
order to realize its vision & mission, the Company seeks to recruit
suitable
persons
to fill the following vacant position in its establishment.
Key Result Areas
1.
Well organised and maintained Offices of the company.
2.
Well coordinated meetings, appointments, and manage all official
correspondences for the smooth operations of the Offices.
3.
Ensure adequate customer values are adhered and the general professional image
of the company.
4.
Perform any other duties as assigned by the leadership team of the company.
Job Description
1.
Carry out Microsoft Office, Word Processing and other
computer
operations to produce timely information and data for management.
2.
File manual and electronic office information for future use and reference.
3.
Schedule and organize appointments and meetings as requested.
4.
Facilitate records management system for the department by maintaining an
inventory of major company documents and safety through secure storage and
back-ups.
5.
Organize travels for company staff, visitors, Board Members.
6.
Maintain record of key company contacts and clients for appropriate liaison.
7.
Record and transcribe reports and minutes as may be requested.
8.
Receive, screen and analyze correspondence, reports and forward to relevant
action officers; maintaining a tracking system for follow-up to ensure replies
are timely or action is taken within established guidelines.
NOTE:
The
JD is only a summary of the typical function of the job, not an exhaustive or
comprehensive list of all possible job responsibilities, tasks and duties.
Other duties assigned shall be part of the job.
Minimum Qualifications and personal skills required for the role
The
position requires the following minimum qualifications:
1.
Diploma from a recognized Training Institution in Business, Social work, Public
Administration, Secretarial services, librarianship or computer science.
2.
Proven ability to use computers.
3.
Qualifications in secretarial and office practice with 2 years working
experience is a must.
4.
A University degree obtained from a recognized institution will be of added
advantage.
5.
Aged between 25-40 years and above.
How
to Apply:
Candidates
who had previously applied for some of these positions are
encouraged
to re-apply. Only short listed candidates will be contacted
Candidates
with the requisite qualifications should send their applications
with
detailed Curriculum Vitae hand delivered or soft copies to the address
below.
The cover page should be a summary showing only personal details,
qualification,
list of previous employers, names and addresses of at least 03
referees,
email address and day time telephone contacts where applicable.
Applications
in properly sealed envelopes should be submitted to the address
given
below clearly stating the area of interest on the top right corner.
The
deadline
for receiving applications is 30.11.2013 at 5:00p.m.
However
candidates are encouraged to apply in good time. Applications
received
after the deadline time and date will not be accepted. All applicants
are
required to fill a summary form upon submission of the applications.
The
MSC Ltd is an equal opportunity employer and is open to transparent
recruitment
processes.
Address
to:
The
Executive Director,
The
Microfinance Support Centre Limited,
Plot
46, Windsor Crescent- off Acacia Avenue
P.O.BOX 33711 Kampala
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