Posts
Post Title: Administrative Assistant/Receptionist
(01 position)
Reports to: Scientist
Organization: MRC/UVRI
Uganda Virus Research Unit on AIDS
Location: Masaka, Uganda
Background Information
The MRC/UVRI Uganda Virus Research Unit on AIDS was established
following a request in 1988 from the Uganda Government to the British
Government for collaboration on the research of HIV (Human Immunodeficiency
Virus) infection and AIDS (Acquired Immunodeficiency.
The Unit is a center of
excellence in HIV/AIDS related research. It conducts large-scale epidemiological
and intervention studies, clinical trials, virological and immunological research
and behavioral studies, clinical trials, virological and immunological research
and behavioral studies, and has generated a wealth of research results that
have been used to inform policy and practice, and that have led to a large
number of scientific publications in peer reviewed journals over time. The Unit
is based at Uganda Virus Research Institute (UVRI) in Entebbe.
MRC/UVRI is seeking keen, experienced and suitably qualified
Ugandans to join a team of dedicated clinical and research staff working on the
IPM 027 trial “A multicentre, randomized, double-blind, placebo-controlled safety
and efficacy trial of a dapivirine vaginal matrix ring in healthy HIV-negative
women”.
All positions will be based at the Unit’s Field station in Masaka.
Terms: These positions will be remunerated according to the
Ugandan MRC/UVRI Unit salary scales. The initial appointments will be for a
period of up to 1 year with a possibility of extension based on performance and
availability of funds.
Start date: As soon as possible
Job
purpose:
To provide an efficient and
effective management of reception and administrative duties to support the
trial.
Roles
& Responsibilities:
The post holder will be responsible for accomplishing the following:
•
Receive and channel participants to
appropriate staff at the study site.
•
Review participants’ appointment cards and
crosschecks with the appointment list, where indicated.
•
Ensure that participants are served
refreshment by the Office attendants or designee while they are at the clinic.
•
Ensure a friendly and comfortable environment
in the reception area.
•
Take care of the needs of the potential
participants when they are ready to leave the clinic, for example arranging
follow-up appointments and arranging for the potential participant to get
reimbursement.
•
Perform secretarial service for the team
including taking minutes for meetings, preparing presentation slides or letters
where necessary, and format large reports.
•
Responsible for the front desk, and management
of the participant tracking database.
•
Responsible for all incoming and outgoing
mails and distribution to respective owners while maintaining a high degree of
confidentiality.
•
Manage documentation and filing systems.
•
Occasional bulk photocopying and distribution.
•
Manage imprest and participant reimbursement
Qualifications
and experience:
•
At least a Diploma in Business Administration,
Social sciences, public Administration.
•
Degree in Secretarial studies is desirable.
•
At least three years’ experience in a similar
role in an international Organization or research based organization.
•
Proficiency in computer use (MS word, Excel, Access),
•
Some knowledge of procurement is desirable.
•
Must be very organized, self-motivated and
able to multitask in a busy environment.
Other terms and conditions for the post are within the MRC salary
scales and will be commensurate with qualifications and experience.
How to apply:
Applications
including copies of academic qualifications, curriculum vitae and names plus
telephone contact details of three (3) referees should either be addressed to:
The Human
Resources Manager,
MRC/UVRI
Uganda Research Unit on AIDS
Uganda
Virus Research Institute
P. O. Box
49,
Entebbe
Or sent by
email: mrc@mrcuganda.org
Only short
listed candidates will be contacted for interviews.
Closing date: 05:00pm
16th October 2013.
