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Post Title: Senior
Procurement Advisor
Organisation: Management Sciences for Health (MSH)
Location:Kampala
Background Information:
Management Sciences for Health (MSH) is an international
non-profit, public health organisation with headquarters in USA, whose purpose
is to strengthen health programs worldwide. MSH Uganda is currently running a
number of USAID and other donor funded projects including Supply Chain
Management System (SCMS).
SCMS is implemented by The Partnership for Supply Chain
Management (PFSCM) contract for USAID as part of the President’s Emergency Plan
for AIDS Relief. SCMS strengthens or establishes secure, reliable,
cost-effective, and sustainable supply chains capable of meeting the care and
treatment needs of people living with and affected by HIV and AIDS.
In coordination with
in-country and international partners, SCMS assists programs to enhance their
supply-chain capacity; ensure that accurate supply-chain information is
collected, shared, and used; and provides quality, affordable, health care products
to those who need them. In Uganda the SCMS project is managed by Management
Sciences for Health (MSH).
MSH now invites applications from suitably qualified
candidates for the position of:
Overall
responsibilities:
The Senior Procurement Advisor will lead and provide
technical, strategic, and procurement operations support to the USAID Uganda
mission. She/he will provide technical assistance to USAID supported
implementing partners, and other PEPFAR USG partners as needed, primarily in
the areas of quantification, procurement planning, procurement, and
distribution planning for antiretroviral
medicines (ARVs) and other HIV/AIDS related commodities.
The Senior Procurement Advisor will monitor and assure the
quality of in-country client procurement plans and will collaborate, as
appropriate, with USAID, the Ministry of Health and the Securing Ugandans’
Right to Essential Medicines (SURE) Program for any partner procurement and
distribution needs.
She/ he will serve as the principal liaison to SCMS in
Uganda, coordinating with the Mission, in-country partners, and the SCMS
project management office (PMO) to ensure timely and complete responsiveness to
client needs.
The Senior
Procurement Advisor will be responsible for reporting on the progress and
financial status of SCMS procurement operations in Uganda to the USAID Mission,
and the SCMS project management office (PMO) in Washington, DC.
Specific
responsibilities:
I. Provide strategic, managerial, and technical support for
USG funded procurements
1. Represent SCMS and PFSCM at various supply chain
management related technical meetings with other cooperating agencies,
implementing partners, Ministry of Health, and/or donor agencies.
2. Collaborate with the SCMS PMO team to prepare the
quarterly commodity financial forecasting for antiretroviral medicines and
other health-related commodities. Complete requests for ad-hoc analysis of
commodity forecasts, consumption, logistics, and/or financing to guide decision
making related to HIV/AIDs commodities. Relay timely information to the PMO on
program changes, needs, and targets.
II. Initiate and manage the SCMS Procurement and Order
Fulfillment Process and related activities
1. Review client procurement requests for eligibility and accuracy,
verify and monitor available funding for orders
2. Review client procurement plans and develop SCMS
twelve-month supply plans and update them on a quarterly basis
3. Submit online Price Requests (PRs) and collaborate with
Procurement Unit to ensure the completion of Price Quotations (PQs) and monitor
the order fulfillment process
4. Ensure compliance with all applicable national and USG
regulations and policies, as well as SCMS Standard Operating Procedures
5. Initiate and manage the SCMS Procurement and Order
Fulfillment Process and related activities
6. Backstop the procurement team, creating PQs and POs,
evaluating bids, and tracking procurement as necessary.
III. In collaboration with MSH headquarters and the SCMS PMO
coordinate
in-country logistics
1. Establish and monitor contract mechanisms for commodity
clearance through the National Drug Authority (NDA), and distribution and warehousing services within-country partners
(Joint Medical Stores-JMS and National Medical Stores-NMS)
2. Monitor related invoices and expenses to ensure the
timely payment of service providers (NDA, JMS, NMS)
IV. Manage Client Relations, Requests and Expectations –
communicating about SCMS procurement procedures and policies and order status
reports to clients and implementing partners
V. Monitor and report on SCMS Uganda Operational Progress –
supporting the completion of customer satisfaction surveys and monthly and
quarterly performance reports
QUALIFICATIONS:
a)Advanced degree in procurement, supply chain management,
business administration, public health, or equivalent field is required,
b) Bachelors’ degree in Pharmacy is desirable c)
Demonstrated ability in procurement and demonstrated ability to monitor and
project commodity requirements at NMS and JMS,
d) Working experience in Uganda with knowledge and
comprehensive understanding of HIV/AIDS supply chain and pharmaceutical
procurements, procurement regulations, and regulatory authority importation
guidelines,
e) Registration by the Pharmacy Council, Ministry of Health
is desirable,
f) At least five years of procurement and/or pharmaceutical
management experience,
including supervisory or equivalent leadership/management
experience,
g) Experience in logistics/supply chain management
and/public health commodities, especially HIV/AIDS and laboratory commodities,
h) Practical experience with quantification and demand
planning and related tools a plus (e.g., Pipeline, Quantimed, ProQ),
i) Demonstrated computer skills, including knowledge of
Microsoft Office Suite (Word, Excel, PowerPoint), j) Flexibility in dealing
with changing priorities and shifting deadlines,
k) Excellent written
and oral communications skills,
l) Demonstrated strong organizational, managerial, communications,
and reporting skills,
m) Proven ability to
work as a part of a team, but self-managing of own time
How To Apply:
All applications should be addressed to:
The Human Resources Partner – MSH,
Plot 15 Princess Ann Drive Bugolobi, P
O Box 71419, Kampala Email: HRUG@msh.org
Deadline for submission: August 16, 2013 at 12.00noon. We
thank all
applicants for their interest, but can only acknowledge
shortlisted candidates.
Please note that any form of canvassing will lead to
immediate disqualification.
