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Position:
Finance/Human Resource Manager
Organisation: International Lifeline Fund
City: Lira/Kampala
Theme:
Climate Change and
Environment
Water Sanitation Hygiene
Job years of
experience: 3-5 years
Country: Uganda
Duration: 1 year
with
Probationary Period:
3 Months
Location: Based
in Lira, with monthly travel to Kampala, Uganda
Organizational Background: International Lifeline Fund (ILF)
is an innovative humanitarian development organization, dedicated to provide
clean drinking water and fuel-efficient cooking techniques to habitants in
Kenya, Uganda and Haiti. ILF embraces an entrepreneurial spirit, a bottom-up
philosophy to development, and a flexible, low-cost operational approach. ILF’s
vision is a world, in which no one is forced to drink contaminated water or
expose themselves, their family, and their environment to the harms associated
with cooking on an open fire.
Position Description: In close collaboration with the
Country Director, Fuel-Efficient Stove (FES) Program Manager (PM) and Water,
Sanitation, and Hygiene (WASH) PM, the Finance/Logistics Manager is responsible
for managing ILF Uganda’s finances, coordinating logistics and procurement, and
providing operational support to ILF Uganda’s Country Director. Every the 3rd
week will be spent in Kampala, Uganda.
Key Responsibilities:
Finance
·
Must be proficient in Quickbooks, all applicants
going into the final stage of the application process will undergo a short test
to assess proficiency.
·
Administer and monitor the financial and
accounting system in order to ensure that the ILF finances and assets are maintained
in an accurate and timely manner and comply with the ILF policies and
procedures
·
Ensure conformity with ILF reporting
requirements and compliance standards established by each donor in managing
grant projects
·
Assist with the preparation of the program
budget, establish and maintain cash controls, monitor the purchase order
system, reconcile accounts payable and receivable, establish and maintain
supplier accounts, prepare monthly and quarterly financial statements and
general ledger and assist with audits
·
Liaise with Program Managers and Country
Coordinator with regard to grant/budgetary issues and monthly financial
reports.
·
Monitor actual grant expenditures against
approved donor line items on a monthly basis; advise program staff of any
irregularities and make recommendations for future action
·
Maintain relations with the bank and service
providers as well as important contacts of the organization
·
Expedite field based payments, summarize
expenses, classify and code as per ILF and donor requirements and compile for
program-wide financial report consolidation
·
Timely settle staff / business advances and
ensure that all are current and cleared
·
Review internal control systems and how they
have been implemented and recommend strengthening wherever necessary.
Logistics
·
Supervise procurement of needed supplies in
coordination with logistics department
·
Maintain and implement an effective and
well-documented system of procurement, transportation, and storage of materials
and supplies
·
Manage and maintain all machinery and equipment,
implementing a system for monitoring usage and tracking location- add(manage
inventory)
·
Ensure that systems are in place to track
maintenance schedules, fuel usage and vehicle scheduling.
·
Support timely and accurate processing and
documentation of procurement's, and ensure accurate paperwork and a supply
chain.
·
Maintain service and vendor contracts and seek
out new contracts as program needs require
Administration/ Human Resources
·
Ensure operations are conducted in accordance
with ILFs policies and procedures, all statutory regulations, and tax
requirements.
·
Support ILF Uganda’s Country Coordinator in the
negotiation of contracts, MOUs, FLAs, grants, cooperative agreements and their
modifications or extensions.
·
Ensure the respect of the staff rules,
regulations and internal policies
·
Administration of payroll, leave time, new
contracts and all duties connected with the recruitment of new staff including
posting, interviews, and new staff orientation.
Qualifications
·
University or higher degree in relevant
discipline
·
Proficient experience in Quickbooks
·
At least 3 years management experience with
international humanitarian organizations in finance and logistics.
·
Budget management experience in programs with
multiple donors
·
Comprehension of basic principles of accounting
·
Management experience in operations (admin,
logs, finance, HR)
·
Experience in procurement compliance
·
Excellent communication skills (oral &
written) in English
·
Possess strong analytical and conceptual skills
·
High sense of responsibility and excellent
organizational, planning and time management skills
·
Energetic, flexible and willing to work
irregular hours
·
Good command of computer programs and
applications with significant capabilities in computerized database and
spreadsheet construction, and their practical application.
Closing date: 31 Jul 2013
How to apply:
Please email your resume and cover letter to
info@lifelinefund.org . Due to the high number of applicants, you will only be
contacted if your application will move forward to the second stage of the
application process. Thank you for your interest in International Lifeline
Fund.
