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Position title: FIELD
STATION ADMINISTRATOR (02)
Organisation: MRC/UVRI
Uganda
Location: The
position will be based one in Entebbe and another in Kyamulibwa.
Start date: As
soon as possible
Background
Information:
The MRC/UVRI Uganda Virus Research Unit on AIDS was
established following a request in 1988 from the Uganda Government to the
British Government for collaboration on the research of HIV (Human
Immunodeficiency Virus) infection and AIDS (Acquired Immunodeficiency. The Unit
is a center of excellence in HIV/AIDS related research. It conducts large-scale
epidemiological and intervention studies, clinical trials, biological and
immunological research and behavioral studies, clinical trials, biological and
immunological research and behavioral studies, and has generated a wealth of
research results that have been used to inform policy and practice, and that
have led to a large number of scientific publications in peer reviewed journals
over ti me. The Unit is based at Uganda Virus Research Institute (UVRI) in
Entebbe
with field stations in Masaka, Kampala and Kyamulibwa,
invites applications from suitably qualified Ugandans to fill
position above:
Job Purpose:
To manage all administrative functions for the respective
field stations for efficient and effective support to scientific research.
Roles &
Responsibilities
• Manage transport logistics in liaison with the unit fleet supervisor
• Oversee management of the stores at the field stations.
• Supervise drivers admin assistants and office attendants and
also manage their performance.
• Responsible for managing all assets at the station updating
register and reporting on their movement.
• Responsible for coordinating station HR issues in liaison with
the Unit Human Resources Manager.
• Undertake all work following the relevant safety rules and
regulations as laid down in the MRC safety manual.
• Planning and when appropriate conducting new employee
orientation.
• Overseeing, and where appropriate, leading staff training
initiatives at the field station
• Ensuring accurate and timely preparation of monthly field
station financial returns.
• Ensuring data regarding petty cash, vehicle usage, fuel issues
and spare parts are accurately complied and reported.
• Ensuring compliance with MRC standard operating procedures
(SOPs) and standing financial instructions.
• Working closely with leadership of projects at the Field
Station to ensure smooth and fair interaction between the projects and Field
station administration, and to ensure equitable utilization of resources
between projects.
• Manage local procurements and follow up on all purchases
though Entebbe office in liaison with the Procurement/ stores specialist.
• Assist the Station In-charge with future resource planning
for field station.
• Ensuring efficient and effective communication between the
field station and Head office in Entebbe.
Education, Skills and
Experience needed
• Bachelor’s Degree in business administrati on, Public Administrati
on, development studies.
• Post graduate qualification in a related course will be an
added advantage.
• At least four years’ experience in a similar position
preferably in an international NGO or research organisation.
• Knowledge and use of Navision ERP. Others
• Resourceful self-starter who takes initiative and
maintains a high standard of professional conduct
• Self-motivated with strong organizational skills and able
to multi -task and work well with teams.
• Strong communication skills and proven ability for effective
communication verbally, in writing, and through email.
• Excellent computer skills with knowledge of MS Word, Excel,
Outlook and email are required.
• Experience and readiness to work and stay in a remote
setting (those applying for Kyamulibwa) with minimum supervision.
• Please indicate preferred duty station on your application
(Kyamulibwa or Kampala)
Terms and conditions:
Successful applicants
will serve a 2 year(s) contract with a possibility of renewal subject to satisfactory
performance and availability of funds, inclusive of a 6 months’ probation.
Other terms and conditions for the post are specified in the
MRC staff code.
A good salary commensurate with qualifications and
experience will be offered to the successful candidate.
How to Apply
Applications including copies of academic qualifications, curriculum
vitae and names plus telephone contact details of three (3) referees should
either be addressed to:
The Human Resources Manager
MRC/UVRI Uganda Research Unit on AIDS
P.O. Box 49 Entebbe or send by email: mrc@mrcuganda.org Closing date for
applicati ons: 05:00pm 21st June 2013.
Only short listed candidates will be contacted for
interviews.
