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Stores Assistant at Financial Management and Accountability Programme
(FINMAP III) - Uganda
FINMAP III seeks to fill the position of Stores Assistant in its
Coordination office;
Position Title:Stores Assistant
Duty Station: KAMPALA
Organization: Financial Management and Accountability Programme (FINMAP )
Employment Type:Full Time Permanent
Application Deadline: Monday, 30 March 2015.
Organizational Profile:
The Government of Uganda is implementing the Third Financial Management and
Accountability Programme (FINMAP III) with the primary purpose to strengthen
Public Financial Management (PFM) at all levels of government and ensure
efficient, effective and
accountable use of public resources as a basis for improved service
delivery. The overall objective of FINMAP is derived from the GoU PFM reform
strategy for the period from July 2014 to June 2018, launched in August 2014.
The contribution of FINMAP III as the prime framework for implementation of the
strategy is set out in the programme’s action plan for the period July 2014 to
June 2018. FINMAP interventions are implemented at both central and local
government levels through a number of components. The programme also has
several stakeholders, including Development Partners. The implementation of
FINMAP III entails a significant amount of coordination effort at all levels.
This coordination requirement is met through the contracting of Staff to
support specific Programme areas.
Duties:
The Stores Assistant is in charge of stores and will carry out the
following duties:
·
Implementation of the a stores
system at the Project Office
·
Receipt and issuance of all
stores in accordance with established project procedures including taking stock
levels of the stores
·
Records purchases, maintains
database, performs physical count of inventory, and reconciles actual stock
count to computer-generated reports
·
Regularly update the Fixed Assets
Register including assets monetary values.
·
Ensure security and safety of all
projects stores, including stationary and equipment (Printers, computers etc),
and ensure their proper maintenance and good running order.
·
Utilize both the manual and
computerized inventory management systems for the project to properly account
for inventory
·
Process timely reports on
obsolete, damaged and expired supplies.
·
Ensure that all project assets
are clearly engraved
·
Maintain records of acquisition,
receipt, issue, storage, and disposal of all property in accordance with
established procedures.
·
Any other duties as may be
assigned by the supervisor from time to time.
Outputs:
·
Supplies received, recorded and
stored;
·
Requisitions and orders received
and stores issued accordingly;
·
Stock levels of the stores taken;
·
Stores invoices checked and
verified and updated on the payment System;
·
Records of all stores received
and issued out kept;
·
Preservation, packing and storage
facilities maintained; and
·
Obsolete goods disposed in line
with the policy.
Deliverables:
Up to date stores register.
Up to date bin cards and other
stock records Periodic reports on
project equipment maintenance costs
Quarterly and Annual Report on inventory including received, issued,
obsolete, damaged and expired supplies.
Qualification and Experience:
·
Diploma in inventory Management,
Procurement, or related discipline plus a Certificate in Stores Management from
a recognised institution.
·
A minimum of 3 years working
experience in similar position is either Government or reputable private
institution.
·
Be familiar with management and
implementation of donor funded programmes and coordination with related
programmes.
·
Specific experience in the public sector is an added advantage.
Key Competences
·
Good writing, communication,
ethics, and interpersonal skills.
·
Knowledge of supplies, equipment,
and/or services ordering and inventory control.
·
Ability to reconcile stock counts
to report data.
·
Database management skills.
·
Ability to analyse and solve
inventory problems.
·
Ability to prepare routine
administrative paperwork.
·
Ability to receive, stock, and/or
deliver goods.
·
Clerical, Word Processing, and/or
Microsoft office application skills.
·
Knowledge of university invoicing
procedures.
·
Computer literacy and ability to
effectively use personal computers and office information technology equipment/
systems, Microsoft Office Applications
Mode of application:
Applications, CV and copies of academic certificates should be addressed
and submitted to the address below by 1700hrs on Monday, 30 March 2015.
Envelopes should have clear reference to the job applied for.
The Programme Coordinator
The Third Financial Management and Accountability Programme (FINMAP III)
Ministry of Finance, Planning & Economic Development
Finance Building; 3rd Floor, Room 3.4
Plot 2/12 Apollo Kaggwa Road
P.O. Box 8147, KAMPALA
Tel: 256-41-4707900,
Email: finmap@finance.go.ug
