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Position Title:Programme / Administrative Officer
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Employment Type:Full Time Permanent
Reports to: Chief, RSCE
Grade: NO-B
Vacancy Announcement Number: RSCE-2015-NPO-HRS-001
Application Deadline:13th March 2015
Organizational Profile:
The Regional Service Centre Steering Committee is the decision-making body
for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is owned,
managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSCE
will be achieved through the redeployment of resources from the regional
missions it serves.
Key Duties and Responsibilities:
1. Programme Management:
·
Actively participates in the
development, implementation and evaluation of assigned programmes/projects,
etc.; monitors and analyzes programme/project development and implementation;
reviews relevant documents and reports; identifies problems and issues to be
addressed and proposes corrective actions; liaises with relevant parties;
identifies and tracks follow-up actions.
·
Supports in policy development,
including the review and analysis of issues and trends, preparation of
evaluations or other research activities and studies.
·
Prepares various written outputs,
e.g. draft background papers, analysis, sections of reports and studies, inputs
to publications, etc.
·
Provides substantive support to
consultative and other meetings, conferences, etc., to include proposing agenda
topics, identifying participants, preparation of documents and presentations,
etc.
·
Actively coordinates activities
related to budget and funding (programme/project preparation and submissions,
progress reports, financial statements, etc.) and prepares related
documents/reports (pledging, work programme, programme budget, etc.).
2. Administration:
Budget and Finance:
·
Takes the lead with respect to
the preparation and implementation of the work programme, ensuring that
financial resources are utilized to implement activities in accordance with the
Programme Budget and allotments issued.
·
Actively monitors and reviews the
work programme and budget by conducting regular and special reviews to assess
progress of actual work versus the programme plan. Coordinates the production
of programme reports.
·
Defines requirements and work
with systems units with respect to improving budget reporting systems and cost
effective utilization of program resources.
·
Develops procedures and implement
same to ensure that accounting and financial management controls are consistent
with UN policy and practice.
·
Oversees and/or provides guidance
on financial administration and management information issues and practices to
colleagues.
·
Provides guidance and leadership
to more junior staff.
General Administration:
Manages work related to
procurement, billing and receipt of income from various services, operational
travel programme, procurement monitoring and evaluation of vendor
contracts/payment to vendors and individual contractors for services.
Regularly reviews adequacy of
departmental space requirements.
Manages the identification of
office technology needs and maintenance of equipment, software and systems,
coordinating enhancements as necessary.
Human Resource Management:
Provides assistance and support to managers
and staff on human resources matters.
Effectively coordinates actions
relative to the administration of human resource activities, e.g, recruitment,
placement, promotion, performance appraisal, job classification reviews,
separation of staff members, training etc., ensuring consistency in the
application of UN rules and procedures. Defines conditions of service, duties
and responsibilities, and privileges and entitlements under the Staff Rules and
Regulations.
Performs any other related work
as required.
Qualifications, Skills and Experience:
The ideal candidates for the
United Nations Regional Service Centre Programme / Administrative Officer
vacancy should hold an advanced University Degree, preferably in the field of
business administration, Public Administration, Finance or related field.
Past experience in managing
operational budget and finances is required. Experience in managing programmes
or projects within a humanitarian or development context is desirable. For
holders of a Master’s Degree, at least two years of progressively responsible
professional experience is required. For holders of a Bachelor’s Degree, at
least four years of progressively responsible experience is required.
Past experience working in an
international organization is desirable.
Personal Competencies:
Professionalism:
Knowledge of administrative, budgetary, financial and human resources
policies and procedures. Ability to apply various United Nations administrative
rules and regulations in work situations. Conceptual analytical and evaluate
skills to conduct independent research and analysis. Ability to identify
issues, formulate opinions, make conclusions and recommendations. Shows pride
in work and in achievements; demonstrates professional competence and mastery
of subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.
Communication:
Speaks and writes clearly and
effectively; listens to others, correctly interprets messages from others and
responds appropriately; asks questions to clarify, and exhibits interest in
having two-way communication; tailors language, tone, style and format to match
audience; demonstrates openness in sharing information and keeping people
informed.
Planning& Organizing:
Develops clear goals that are consistent with agreed strategies; identifies
priority activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals.
Solicits input by genuinely valuing others’ ideas and expertise; is willing to
learn from others. Places team agenda before personal agenda. Supports and acts
in accordance with final group decision, even when such decisions may not entirely
reflect own position. Shares- credit for team accomplishments and accepts joint
responsibility for team shortcomings
Mode of application:
All suitably qualified candidates who wish to join the United Nations in
the aforementioned capacity should submit their applications which should
include the following documents:
Cover Letter (letter of
motivation or application letter) including your email address and contacts;
The United Nations Personal
History form (P-11), download here
Academic Certificate(s);
Copy of birth certificate; or
copy of National ID; or copy of Passport.
Internal candidates must submit
the two (2) most recent performance evaluations (e-Performance).
All applicants are strongly encouraged to apply via E-mail and must include
the Vacancy Announcement Number (Please See Top of Advert) and the Job Title:
rsce-hrs-recruitmentservices@un.org
Or Send hard copies to:
RSCE Entebbe Support Base, Buku
Road,
P.O. Box 710, Entebbe, Uganda.
Deadline: 13th March 2015
