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The Uganda Registration Services Bureau seeks to recruit suitable
qualified, competent, and experienced professionals to fill vacancies within
various directorates and departments
Position Title:Project Support Officer
Duty Station: Kampala, Uganda
Organisation: Uganda Registration Services Bureau (URSB)
Employment Type:Full Time Permanent
Reports to: The Project Coordinator Competitive Enterprise Development Project (CEDP)
Application Deadline:16th February, 2015
Background Information:
The Uganda Registration Services Bureau (URSB) is established as a
Statutory Body under the Uganda Registration Services Bureau Act Cap. 210. The
Bureau is a key player in commercial and civil registrations that facilitate
private sector development and vital statistics for national planning.
KEY RESPONSIBILITIES AND DUTIES:
·
Providing administrative and
project support and assistance to Project Management team
·
Updating plans and assisting with
preparation of reports
·
Assisting the project management
team in reporting and forecasting
·
Facilitation of project meetings
and other relevant forums on request including invitations, facilities booking,
agenda production, minute‐taking and issuing.
·
Maintains project calendar.
·
Arranges project‐related travel
and/or events.
·
Generates or distributes ad hoc
reports using various business systems and databases.
·
Generates simple documents, such
as letters, memos, spreadsheets and presentations.
·
Assist the Project Team in the
planning and execution of work schedules, project reviews, and
project/programme highlight reports.
·
To be responsible for ensuring
that all project documentation is stored logically and securely in accordance
with agreed document management processes.
·
Assist in procurement of goods
and services, including raising requisitions, tracking purchase orders,
processing receipts, budget monitoring and maintenance of all associated
records.
·
Liaise with all parties on issues
that arise during the project life cycle.
MINIMUM REQUIREMENTS:
·
An Honors Degree in Public
Administration, Political Science, public relations, Social Sciences, Law or
equivalent from a recognized university.
·
A Masters Degree in Business
Administration or Planning and Management discipline is an added advantage.
·
At least three years working
experience gained with a reputable government/ public institution or private or
donor funded organization, with vast knowledge of government policies and
private sector.
·
The candidate must have good
evidence of working within a Project environment, with a strong administrative
background to support.
KEY COMPETENCIES AND SKILLS:
·
Ability to prioritize tasks and
manage time effectively to meet tight deadlines
·
Ability to plan, organize and
coordinate
·
Excellent word processing,
spreadsheet, database and internet research skills. Strong Microsoft Word,
Excel, PowerPoint skills are required.
·
Problem solving, negotiation and
follow‐up skills
·
Interpersonal skills ‐ verbal and
written communication
·
Judgment, discretion, initiative,
ability to work independently
·
Attention to detail and active
listening skills
·
Solutions‐oriented with ability
to work in a high intensity work environment
·
Ability to work well with all
levels of internal management and staff, as well as outside clients and vendors
and to interact professionally with a diverse group of clients and staff
·
Ability to think clearly and
calmly when faced with issues or problems.
·
Demonstrate a proven ability to work to
stringent deadlines and able to show initiative/ideas to constantly improve
services.
Mode of application:
Interested candidates who fully meet the required job specifications and
with the right personal attributes are invited to submit their application
letters indicating day time telephone contacts, postal and email addresses, or
both and three reputable referees, certificates and testimonials, to reach the
Bureau not later than two weeks from the date of this advert.
All applications should be addressed to:
The Chairman, Board of Directors,
Uganda Registration Services Bureau,
Plot 5 George Street, Georgiana House
P.O. Box 6848 Kampala
Telephone: +256 414 235 915/256 414 233 219,
Fax: +256 414 250712,
5. Note:
All applications should be submitted to the Front Desk Officer on floor
number 5 and must be registered.
Please clearly indicate the position applied for on the left hand top
corner of the envelope before submission.
Note: Those who had responded to our previous advertisement of 3rd June
2014 and are still interested are free to re‐apply.
Feedback
Only successful candidates will be contacted, Any form of canvassing,
influence peddling and /or any other “backdoor” attempt, of whatsoever nature,
to influence the selection process will automatically lead to disqualification
of a candidate without any recourse.
