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Position Title:Administrative Assistant - Faculty of Law
Duty Station: Mukono
Organization:Uganda Christian University (UCU)
Employment Type:Full Time Permanent
Code: HR083
Department: Faculty of Law
Category:Administrative
Pay Rate: CU8
Education: Graduate Degree
Job Description:
Purpose of the Job
To provide Secretarial and Administrative services to the Faculty.
Responsibilities:
·
Organizing and maintaining files
and records
·
Preparing Faculty Board meetings
·
Receiving, entering, processing
and managing exams and results of students.
·
Making appointments and updating
the Dean's diary
·
Taking minutes and distributing
information to the Teaching Staff
·
Receiving and directing visitors
·
Oversee and carry out various day
to day administrative functions
·
Preparing and coordinating
information and mail
·
Performing basic liaison function
with students and staff members of other departments
·
Explaining policies and
procedures, answering various questions related to the office, handle problems, and route them to the
supervisor as appropriate
·
Handling student matters
especially those concerning their academic welfare
·
Receiving and making important
phone calls in and out of the Faculty
·
Supervise the office attendants
and casual workers within the faculty
·
Prepare timetables and other
documents required for Quality Assurance with regard to class attendance and performance;
lecturer’s evaluations; weekly evaluations; lecturers’ sign books for
attendance etc.
·
Handling accounting for petty
cash and all monies that come through the faculty.
·
Perform any other official duties
as assigned by the Supervisor.
Preferred Skills:
Qualifications:
A good Bachelor's degree from a
recognized Institution of Higher Learning
Experience and key Competencies:
·
At least two (2) years of working
experience in a busy office environment
·
Must have good computer skills
(Word, Excel, Access, Power point and internet)
·
Experience in taking minutes
·
Must have good interpersonal
skills especially when dealing with students, staff and visitors
·
Must be a person of high
integrity with an excellent work ethic
·
Must be able to work under
pressure with minimal supervision to meet deadlines
·
Must be self motivated
·
Must be a committed and
practicing Christian
Mode of application:
Send two (2) copies of an
application letter together with an updated Curriculum Vitae and three
references
Two (2) copies of academic and
professional certificates and transcripts
To:
The Manager, Human Resource & Administration
Uganda Christian University
Pilkington Building
P.O Box 4, Mukono
Deadline: 5:00pm Friday, 13th February 2015
Only shortlisted candidates will be contacted
