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Position Title: Administrative Assistant
Duty Station: Jinja
Organization:Eskimo
Employment Type:Full Time Permanent
Reports to: Finance Manager
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Submit all the WHT certificates related to all inter-company payments.
2. Provide sufficient and relevant financial information on which to base
future business plans and provide necessary support for goal setting.
3. Manage the company’s petty cash imprest in line with business
requirements and petty cash policy & procedure.
4. Account for petty cash by reconciling cash at hand with cash balance as
per ledger account on the computerized Solomon package.
5. Prepare monthly schedules for all imprest holders analyzed by period
6. Prepare payment vouchers and submit them for review and authorization.
7. Reconciliation of supplier accounts and manage all Finance department
requisitions
8. Implementing and maintaining a well-organized secretarial function which
includes a complete administrative and filing system.
9. Maintain a document library for all incoming & outgoing documents
within the Finance department on the BIP system.
10. Manage the loading of all finance key reports onto the BIP system
11. Conducting all outputs in a professional manner to promote customer
service and improve relations.
12. Coordinate, develop and ensure implementation and update of the
departmental strategy.
13. Manage the compilation of statutory returns in line with the applicable
laws.
14. Coordinate and ensure submission of monthly reports to all stakeholders
as per company guidelines & contractual obligations.
15. Ensure timely payments for goods & services supplied to the
company.
16. Ensure financial compliance to the company’s four leading contracts
namely Power Purchase Agreement, Concession & Assignment Agreement, License
Agreement and Support Agreement.
17. Develop and control the company’s annual operating budget to ensure
that financial targets are met.
18. Develop and maintain all necessary systems, policies and procedures to
ensure effective and efficient financial management within the company
Mode of application:
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