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People and Culture (HR) Assistantjobs
at World Vision Uganda,Jobs in Uganda,
Position Title: People and Culture (HR) Assistant
Reports to:People and Culture Director
Organization:World Vision Uganda
Primary Location: National Office, Kampala
Job Type : Full-time Employment
Closing date: Wednesday 9th July, 2014
Brief Company Profile:
World Vision Uganda is a Christian Relief, Development and Advocacy
Non-Government Organization
dedicated to working with children, families and
communities to overcome poverty and injustice. We currently work in over 40
districts in Uganda. World Vision is committed to the protection of children
and we will not employ people whose background is not suitable for working with
children. All employment is conditioned upon the successful completion of all
applicable background checks, including criminal record checks where possible.
(Please note that all positions are open to Ugandan Nationals Only)
Purpose of the position:
To provide secretarial, administrative and coordination support to the
division by developing and maintaining office systems and procedures, in line
with the division strategy in order for the division to achieve the goals of
the organization.
Information Management
·
Receives, screens and presents to
the supervisor information or data on which she bases her decisions. This includes incoming letters and other
documents from other divisions and/or outside of World Vision.
·
Follow up feedback on the mails
for appropriate action.
·
Respond to all general inquiries
of the division
·
Attend to phone calls to the
division
Management of Meetings
·
Book meeting venue and
communicate meeting details including date, time and agenda.
·
Book interview venues,
requisition for money for facilitation for panel.
·
Prepare material/stationery for
meetings
·
Request for vehicle to facilitate
the team where necessary
·
Prepare minutes for meetings
attended
·
Prepare interview documents e.g.
Application and registration forms.
·
Invigilate written tests during
practical interviews.
Customer Care
Receives all visitors/clients
coming in the Division and directs those who do not warrant seeing the
supervisor to other managers.
Communication
Ensures good flow and appropriate
action on correspondence and documents from the supervisor’s office to other
department.
Staff Files
·
Management of staff files
·
Open files for new staff
·
Process and file all documents
for staff
Staff Letters
Process staff letters.
These include:
- Contract appointments
- Transfers
- End of Contracts
- Acceptance of resignation
- Letters of Undertaking
(loans)
- Application for passports
and visa
- Application for opening
new accounts
- Invitation letters (for
visitors
Qualifications:
Education/Knowledge/Technical Skills
and Experience
You must have minimum of a Degree
inOffice and Information Management/Science, Secretarial duties, Office
Management Science or Human Resource Management
· Customer Care skills
· Planning and organizational
skills
· Good Interpersonal skills
· Preferably 3 years
experience
· Should be accurate and
organized at work.
Others
Liaise with procurement and services providers to provide new Identity cards
for staff
Other Competencies/Attributes:
·
Computer literate
·
Must be a committed Christian,
able to stand above denominational diversities.
·
Attend and participate/lead in
daily devotions and weekly Chapel services.
·
Perform other duties as required.
Mode of Application:
If you are qualified and interested in
please submit your resume online by visiting the e-recruitment website HERE.
Deadline for receiving applications is: Wednesday 9th July, 2014
