Posts
Procurement Officer jobs at World
Vision Uganda,Jobs in Uganda,
Position Title: Procurement Officer
Reports to:Procurement Manager
Organization:World Vision Uganda
Primary Location: National Office, Kampala
Duration of Contract: 1 Year
Job Type : Full-time Employment
Closing date: Wednesday 9th July, 2014
Brief Company Profile:
World Vision Uganda is a Christian Relief, Development and Advocacy
Non-Government Organization dedicated to working with children, families and
communities to overcome poverty and injustice. We currently work in over 40
districts in Uganda. World Vision is committed to the protection of children
and we will not employ people whose background is not suitable for working with
children. All employment is conditioned upon the successful completion of all
applicable background checks, including criminal record checks where possible.
(Please note that all positions are open to Ugandan Nationals Only)
Purpose of the position:
To carry out timely procurement of quality goods, services and works that comply
with the required specifications while upholding World Vision’s procurement
procedures and policies and maintaining high level of accountability and
integrity.
Processing of Procurement Requests
· Receive and record procurement
requisitions from the divisions, departments, clusters, regions, ADP, projects
etc.
· Review the submitted
procurement requisitions for completeness and accuracy in terms of approval
levels and specifications etc.
· Prepare solicitation documents
such as requests for quotation/proposals, letters of invitation, actions on
advertisement and tendering, for approval etc.
· Assist in the development of
specifications in conjunction with the user departments, divisions, projects,
clusters and regions.
· Apply improvements in the
processing of procurement requisitions/requests.
Sourcing of Goods, Services and Works
· Identify and propose potential
service providers and suppliers for goods, services and works required by the
projects, clusters, regions and WVU as an organization.
· Distribute tender or bids
documents, advertise tenders, request for quotations or requests for proposals.
· Monitor the receipt,
registration and opening of bids from service providers and suppliers.
· Attend to inquiries from
bidders and suppliers as appropriate.
· Recommend bid evaluation
methods and prepare bid analysis reports for consideration by the Procurement
Committee.
· Complete the import procedures
and requirements as required.
Administer Contracts and Payments
· Prepare and place purchase
orders and contracts with suppliers or service providers for goods, services
and works.
· Monitor the progress and
delivery schedules and orders of supplies, goods and works.
· Monitor the flow of returned
supplies and the performance of contracts until expiry of warranty/ and defects
liability period.
· Process supplier payment
requests in a timely manner after ensuring that all payment requisite documents
are attached.
· Carry out periodic analysis of
costs per project, department, division etc.
· Follow up and report on
implementation of Procurement Committee decisions in accordance with the policy
and procurement plan and budget.
Market Surveys and Vendor Rating
· Participate in routine market
surveys and vendor rating exercises by Procurement Department.
· Inform the regions, cluster and
other stakeholders of the economic and market conditions of items for use.
· Serve as an exclusive channel
for requests regarding prices and products.
· Verify the capability of
suppliers to meet the supply specifications.
· Analyze the performance of
suppliers and service providers in the supply chain.
Prepare quarterly reports on the performance of the suppliers and service
providers.
Supplier Relationships and Communications
· Maintain professional
relationships with suppliers ensuring a high degree of integrity and
accountability according to World Vision standards and ethics.
· Attend to inquiries from
bidders and suppliers as appropriate.
· Participate in negotiations
with suppliers to promote good working relationships.
· Liaise with user divisions,
departments, projects, clusters and regions, on suppliers’ performance and
communications.
· Analyze information and propose
improvements in the supply chain for decision making.
Process the Disposal of Assets.
· Receive and record disposal
requisitions from the users in the divisions, departments, clusters, projects,
regions and ADP, etc.
· Review disposal requisitions
from the users in the divisions, departments, clusters, projects, regions and
ADP, for completeness, etc.
· Prepare disposal solicitation
documents for approval such as letters of invitation, actions on advertisement
and tendering, etc.
· Participate in the disposal
process in accordance with World Vision Uganda Policies and Procedures.
Qualifications:
Education/Knowledge/Technical Skills and Experience
· Bachelor’s Degree in Business
Administration/Purchasing & Supply, Commerce, Social Sciences or field
relevant to the position.
· Possession of Professional
qualification/certification such as Graduate Diploma in Purchasing & Supply
Management – C.I.P.S or equivalent.
· A relevant post graduate
qualification will be an added advantage.
· A strategic thinker with
strategy and procurement experience.
· At least three years
experience at supervisor level in large procuring entity, preferably with an International
NGO.
· Sound public and
negotiation skills along with business acumen coupled with attention to
details, maturity in decision making and time management skills
· A proactive person with
initiative and drive, honest with a high level of integrity; a team-player with
a positive attitude and good planning skills
· Strong research, report
writing, communication and networking skills/interpersonal negotiation skills.
· Ability to handle multiple
projects and work under minimal supervision.
· You MUST have excellent
Computer skills in MS Office packages
Mode of Application:
If you are qualified and interested in
please submit your resume online by visiting the e-recruitment website HERE.
Deadline for receiving applications is: Wednesday 9th July, 2014
